Academic Coordinator

Adams State University; United States; On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Medical, dental, vision, disability保险

Flexible spending accounts

Retirement savings plans

Job summary

Adams State University is seeking an SSS Academic Coordinator to provide targeted academic advising, monitor grades, and coordinate cognitive skill development for underrepresented students. The role focuses on removing barriers to complete academic and career goals.

The position emphasizes proactive advising, early intervention, POA management, tutor coordination, and collaboration with GTLC to support student success in a rural, Hispanic-serving university setting.

Qualifications

• Bachelor’s degree required in Education or related field.
• Experience with postsecondary educational standards, student assessment models, and database management.
• Minimum 1 year coordinating student assessment, advising projects, and curriculum development.
• Minimum 1 year of direct college-level academic advising or collaboration across campus support networks.
• Experience implementing retention strategies to improve GPAs.

Responsibilities

• Proactive academic advising and intervention using Workday data to review records and map schedules.
• Track mid-term and monthly grades and initiate corrective actions.
• Create and monitor monthly Plan of Action (POA) with students.
• Coordinate tutor hiring and collaborate with GTLC for early interventions.
• Design and implement academic assessment standards and placement for participants.
• Log advising notes and data into the BLUMEN system for APR reporting.
• Assist in recruitment and Summer Scholars Bridge Program activities.

Skills

Academic advising

Data entry

Bilingual Spanish/English

Education

Bachelor’s degree in Education or related field

Master’s degree (preferred)

Job description

Position Summary: The SSS Academic Coordinator is primarily dedicated to academic advising, grade tracking, maintaining academic progress, and coordinating cognitive skill development. This role directly targets the academic barriers facing underrepresented students, ensuring student complete the academic and career goals.

Specific Job Duties and Responsibilities:

• Proactive Academic Advising and Intervention: Execute proactive academic advising models utilizing the university’s Workday data system to review student records, academic schedules, and cumulative GPAs. Conduct monthly mandatory advising meetings with participants to connect with academic advising to map out academic schedules and evaluate milestone metrics.
• Early Warning and Grade Monitoring: Coordinate the project’s response to the university’s “Academic SOS” early alert system. Actively track mid-term and monthly grade reports, indicating grades below a “C” to deploy immediate corrective action plans and academic counseling.
• Plan of Action (POA) Management: Collaborate with each participant to build a structured, dynamic individualized Plan of Action (POA). Conduct continuous monthly progress reviews to adjust academic strategies and align milestones with graduation timelines dynamically.
• Tutor Hiring and GTLC Early Intervention Collaboration: Mage the hiring process for student tutors and establish a direct collaboration with the Grizzly Testing and Learning Center (GTLC). Coordinate seamlessly with the GTLC to implement proactive early interventions and ensure SSS students’ access to support.
• Curriculum & Assessment Development: Design, review, and implement academic assessment standards and placement for participants.
• Data Entry & Compliance Tracking: Accurately log advising notes, contract hours, and academic data into the BLUMEN student database to compile tracking metrics for federal Annual Performance Reports (APR).
• Recruitment & Summer Scholars Bridge Program: Support the intake, interview, and rubric evaluations, and identification of the 175 grant participants. Collaborate with residence hall staff and summer instructors during the 3‑week Summer Scholars Bridge Program to ease the transition of new students.

Qualifications:

• Bachelor’s degree in Education or a closely related field.
• Experience in postsecondary educational standards, student assessment models, and database management.
• Minimum 1 year of experience coordinating student assessment, student advising projects, and academic curriculum development.
• Minimum 1 year of experience in direct college‑level academic advising or equivalent experience, and collaboration across campus support networks.
• Experience in implementing retention strategies designed to improve cumulative GPAs.

Preferred Qualifications:

• Master’s degree in Education or a closely related field.
• Individuals from backgrounds similar to the target population (low‑income, first‑generation, or individuals with disabilities).
• Bilingual Spanish/English.

Location: On-site in Alamosa, CO

Salary and Benefits:

The salary range for this position is $39,204-47,004.

• Medical, dental, vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans.

For detailed benefits information please visit our Human Resources Benefits Page.

Questions about the position may be directed to Aftin Gillespie at [e-mail]. Applications received after the priority deadline may be reviewed at the discretion of the search committee.

Adams State University is committed to building and expanding the talent of its professional staff and actively seeks qualified applicants who bring unique perspectives, experiences, skills, and attributes that can augment the perspectives of our current faculty and staff and can contribute to serving and preparing our students to engage and thrive in their learning, leadership, and service. We strive to create a more representative workforce that mirrors the people who study, work, and lead our institution and welcome applications from candidates from all walks of life, especially members of communities who fall within state and federally protected classes such as: women, BIPOC, LGBTQ+ individuals, veterans, and people with disabilities. We value qualified candidates, with varied language skills, who have a record of successful experience with varied communities and student populations, and who have a deep understanding of and commitment to the unique geographical and historical characteristics of the place we are situated in and the intersecting perspectives that define our university being a low‑income, first‑generation, and Hispanic‑serving, rural anchor university. Therefore, we seek individuals committed to intentionally supporting students and colleagues who possess these characteristics through their teaching, service, and scholarship.

The successful candidate will join a campus that is dedicated to inclusive excellence and acknowledges Adams State’s purpose to foster the educational goals of its students and the well‑being of the surrounding community.

Disclosures:

In compliance with the Immigration Control Act of 1968 candidates for positions must provide proof of eligibility to work before an offer of employment can be made final. Adams State University is committed to providing a safe and secure environment for its students, faculty, staff and visitors, and to protecting its funds, property and other assets. Well‑informed hiring decisions contribute to this effort. Therefore, Adams State University has adopted a policy on background screening for its prospective, continuing, and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information received in response to a background check will be treated as confidential to the extent provided for by law.

TitleIX of the Education Amendments of 1972 and Part106 of the Code of Federal Regulations (CFR) prohibits discrimination on the basis of sex, including in admission and employment. Inquiries about the application of TitleIX and CFR106 to Adams State University (ASU) may be directed to ASU's Office of Equal Opportunity, and/or to the Assistant Secretary for Civil Rights of the Department of Education. Support resources for sexual misconduct, ASU's sexual misconduct policies, contact information for the Adams State University's Office of Equal Opportunity & TitleIX, as well as a detailed procedure for filing a grievance due to discrimination on the basis of sex may be found online at https://www.adams.edu/administration/oeo/reporting-sexual-harassment/. These procedures also describe the University's response to reports and/or complaints of sex discrimination or sexual harassment. Adams State University is an Equal Opportunity/Affirmative Action employer. Applications are sought from all qualified persons regardless of race, color, sex, disability, and, as covered by law, veteran status. In addition, University policies prohibit discrimination on the basis of religion, national origin, ancestry, age, sexual orientation including transgender status and gender expression, marital status, and parental status.

Adams State University is a state‑supported, regional comprehensive university located in the San Luis Valley of Southern Colorado and the city of Alamosa. As the state’s premier Hispanic Serving Institution (HSI) and a Minority Serving Institution (MSI), over 50 percent of its undergraduate students represent racially diverse backgrounds. A high percentage of undergraduate students are first‑generation and Pell eligible. The university offers undergraduate programs in the arts and humanities, physical and natural sciences, mechanical engineering and computer science, social sciences, kinesiology, fine arts, business, and nursing, and specializes in educator preparation in several disciplines. Adams State also offers graduate degrees in cultural resource management, public administration, music education, kinesiology, higher education administration and leadership, history, business (MBA), and educator programs, including counselor education; the university also has a doctoral (PhD) program in counselor education. The university has an active athletic program. The Adams State Grizzlies athletic teams compete under the auspices of the Rocky Mountain Athletic Conference (RMAC).

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