Academic Coordinator

University of New England; Portland (ME); On-site; USD 47,000 - 48,000; Full time

Benefits offered by this job

Health and dental plans

Retirement plan match

Generous leave time and holidays

Tuition waiver for employees

Job summary

The University of New England in Portland, Maine is seeking an Academic Coordinator to coordinate and support the Osteopathic Clinical Skills curriculum for OMS Year 2. You will manage scheduling, materials, assessments, records, and learning activities, serving as a central resource for faculty, staff, students, and partners.

Responsibilities include coordinating course operations and documentation, maintaining systems for scheduling and reporting, and collaborating with faculty and departments

Qualifications

• Bachelor’s degree in an appropriate discipline and two years of administrative/academic support experience.
• Strong ability to coordinate multiple complex projects, activities, schedules, and deadlines simultaneously.
• Excellent organizational, analytical, problem-solving, and decision-making skills.
• Excellent written, oral, and interpersonal communication skills.
• Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to work independently, exercise sound judgment, maintain attention to detail, and contribute as a productive and collaborative team member.

Responsibilities

• Coordinate and manage the administrative operations of assigned courses and educational activities, including scheduling and calendars.
• Develop, maintain, and distribute course materials, assessments, records, reports, and other documentation while ensuring accuracy and accessibility through designated systems.
• Serve as a primary liaison for faculty, staff, students, clinical faculty, community partners, vendors, and other internal and external stakeholders, responding to inquiries and facilitating communication.
• Coordinate instructional, assessment, and clinical learning activities by scheduling faculty, students, facilities, and resources to support the effective delivery of curriculum and assessment programs.
• Provide operational support for assessment administration and student evaluation processes, including coordinating logistics, maintaining records, compiling data, and preparing reports related to student performance and course activities.
• Collaborate with faculty, academic leadership, university departments, and external partners to address operational needs, improve processes, and support continuous improvement in educational programs and services.

Skills

Project coordination

Organizational skills

Communication skills

Microsoft 365 proficiency

Independent work

Education

Bachelor's degree

2+ years administrative/academic support experience

Tools

Word

Excel

Outlook

PowerPoint

Job description

The Academic Coordinator coordinates and supports the planning, development, implementation, scheduling, and administration of the Osteopathic Clinical Skills curriculum for OMS Year 2. The Coordinator serves as a central resource for faculty, staff, students, and external partners, ensuring the effective coordination of course operations, instructional materials, assessments, schedules, records, and learning activities. The role also manages complex administrative processes across multiple educational settings to support the successful delivery and continuous improvement of assigned courses.

About The University of New England

UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands‑on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

Benefits Overview

• Multiple health and dental plan options, plus vision coverage.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
• Educational benefits:
  • UNE tuition waiver for employees, spouses, and domestic partners.
  • UNE tuition waiver for dependents of employees with 1 year of full-time service.
  • 50% tuition reduction if less than 1 year of full-time service.
• Coordinate and manage the administrative operations of assigned courses and educational activities, including scheduling, calendars, course logistics, and the day-to-day support necessary to ensure effective program delivery.
• Serve as a primary liaison for faculty, staff, students, clinical faculty, community partners, vendors, and other internal and external stakeholders, responding to inquiries, resolving routine issues, and facilitating communication.
• Coordinate instructional, assessment, and clinical learning activities by scheduling faculty, students, facilities, and resources to support the effective delivery of curriculum and assessment programs.
• Develop, maintain, and distribute course schedules, educational materials, assessments, records, reports, and other documentation while ensuring the accuracy and accessibility of information through designated systems.
• Provide operational support for assessment administration and student evaluation processes, including coordinating logistics, maintaining records, compiling data, and preparing reports related to student performance and course activities.
• Maintain and enhance course management, scheduling, recordkeeping, and reporting systems to support efficient academic operations, regulatory compliance, and data integrity.
• Coordinate meetings, projects, and initiatives related to curriculum delivery and academic operations, including preparing materials, documenting outcomes, supporting implementation activities, and monitoring progress.
• Collaborate with faculty, academic leadership, university departments, and external partners to address operational needs, improve processes, and support continuous improvement in educational programs and services.
• Perform other duties as assigned and actively contribute to a welcoming, inclusive, and respectful learning and work environment.

Qualifications

Required

• Bachelor’s degree in an appropriate discipline plus two years of administrative, academic support, project coordination, or office administration experience; or a combination of education and experience from which comparable knowledge and skills have been acquired.
• Demonstrated ability to coordinate multiple complex projects, activities, schedules, and deadlines simultaneously.
• Strong organizational, analytical, problem-solving, and decision-making skills.
• Excellent administrative and customer service skills.
• Excellent written, oral, and interpersonal communication skills.
• Ability to communicate and work effectively with a variety of individuals both inside and outside the University.
• Ability to work independently, exercise sound judgment, maintain attention to detail, and contribute as a productive and collaborative team member.
• Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to organize, maintain, and retrieve information from complex electronic and paper records systems.

Preferred

• Experience in higher education, healthcare education, medical education, or academic administration.
• Knowledge of medical school curriculum administration, curriculum development, assessment processes, or academic operations.
• Experience coordinating faculty schedules, academic programs, clinical education activities, assessments, or other complex operational functions.
• Experience with curriculum management, learning management, scheduling, assessment, or student information systems.
• Experience developing and maintaining databases, electronic records systems, and reporting tools.
• Budget monitoring or financial administration experience.
• Knowledge of Microsoft Access or similar database applications.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.

Additional Note

This position is not eligible for H-1B visa sponsorship or STEM OPT extension.

Anticipated Pay Range

Anticipated Pay Range $46,500 - $48,000