Academic Coordinator

AIRUM; Alamosa, Northern (CO, KY); Hybrid; USD 39,000 - 47,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Retirement plans

Flexible spending accounts

Job summary

Adams State University seeks an SSS Academic Coordinator to advance academic advising, grade tracking, and progress coaching for underrepresented students. The role emphasizes proactive support, data-driven planning, and robust collaboration with campus programs.

The position focuses on monitoring APS and GPA milestones, maintaining POAs, and coordinating tutoring with GTLC to ensure student success in a rural, Hispanic-serving university setting.

Qualifications

• Bachelor’s degree in Education or closely related field; experience with postsecondary educational standards, student assessment models, and database management.
• Minimum 1 year coordinating student assessment, advising projects, and curriculum development; experience in direct college-level advising.
• Experience implementing retention strategies to improve cumulative GPAs.

Responsibilities

• Provide proactive academic advising and intervention using Workday data; conduct monthly mandatory advising meetings.
• Monitor early alerts and grade reports; deploy action plans for at-risk students.
• Develop and review Plans of Action; conduct monthly progress reviews with participants.
• Coordinate tutor hiring and collaboration with GTLC for proactive interventions.
• Design, review, and implement academic assessment standards and placement for participants.
• Log advising notes, contract hours, and data into the BLUMEN database for APR reporting.
• Assist with intake, interviews, rubrics, and 175 grant participants; support Summer Scholars Bridge Program.

Skills

Academic advising

Student assessment

Curriculum development

Advising coordination

Retention strategies

Education

Bachelor’s degree in Education

Master’s degree in Education

Tools

Workday

BLUMEN database

GTLC coordination

Job description

Position Summary:

The SSS Academic Coordinator is primarily dedicated to academic advising, grade tracking, maintaining academic progress, and coordinating cognitive skill development. This role directly targets the academic barriers facing underrepresented students, ensuring student complete the academic and career goals.

Job Description Specific Job Duties and Responsibilities:

Proactive Academic Advising and Intervention: Execute proactive academic advising models utilizing the university’s Workday data system to review student records, academic schedules, and cumulative GPAs. Conduct monthly mandatory advising meetings with participants to connect with academic advising to map out academic schedules and evaluate milestone metrics.

Early Warning and Grade Monitoring: Coordinate the project’s response to the university’s “Academic SOS” early alert system. Actively track mid-term and monthly grade reports, indicating grades below a “C” to deploy immediate corrective action plans and academic counseling.

Plan of Action (POA) Management: Collaborate with each participant to build a structured, dynamic individualized Plan of Action (POA). Conduct continuous monthly progress reviews to adjust academic strategies and align milestones with graduation timelines dynamically.

Tutor Hiring and GTLC Early Intervention Collaboration: Mage the hiring process for student tutors and establish a direct collaboration with the Grizzly Testing and Learning Center (GTLC). Coordinate seamlessly with the GTLC to implement proactive early interventions and ensure SSS students' access to support.

Curriculum & Assessment Development: Design, review, and implement academic assessment standards and placement for participants.

Data Entry & Compliance Tracking: Accurately log advising notes, contract hours, and academic data into the BLUMEN student database to compile tracking metrics for federal Annual Performance Reports (APR).

Recruitment & Summer Scholars Bridge Program: Support the intake, interview, and rubric evaluations, and identification of the 175 grant participants. Collaborate with residence hall staff and summer instructors during the 3- week Summer Scholars Bridge Program to ease the transition of new students.

Qualifications:

Bachelor’s degree in Education or a closely related field Experience in postsecondary educational standards, student assessment models, and database management. Minimum 1 year of experience coordinating student assessment, student advising projects, and academic curriculum development. Minimum 1 year of experience in direct college-level academic advising or equivalent experience, and collaboration across campus support networks. Experience in implementing retention strategies designed to improve cumulative GPAs.

Preferred Qualifications:

Master’s degree in Education or a closely related field Individuals from backgrounds similar to the target population (low-income, first-generation, or individuals with disabilities) Bilingual Spanish/English

To be considered for this role, candidates must be legally authorized to work in the United States. Please note that Adams State University is unable to provide sponsorship, transfer, or support for employment visas (such as H-1B, TN ect.) for this specific opening.

Location:

On-site in Alamosa, CO

Salary and Benefits:

The salary range for this position is $39,204-47,004 .

• In addition to salary, Adams State University offers a competitive benefits program including medical, dental, vision, disability insurance, flexible spending accounts, life insurance, and retirement savings plans.

For detailed benefits information please visit our Human Resources Benefits Page.

Adams State University is committed to building and expanding the talent of its professional staff and actively seeks qualified applicants who bring unique perspectives, experiences, skills, and attributes that can augment the perspectives of our current faculty and staff and can contribute to serving and preparing our students to engage and thrive in their learning, leadership, and service. We strive to create a more representative workforce that mirrors the people who study, work, and lead our institution and welcome applications from candidates from all walks of life, especially members of communities who fall within state and federally protected classes such as: women, BIPOC, LGBTQ+ individuals, veterans, and people with disabilities. We value qualified candidates, with varied language skills, who have a record of successful experience with varied communities and student populations, and who have a deep understanding of and commitment to the unique geographical and historical characteristics of the place we are situated in and the intersecting perspectives that define our university being a low-income, first-generation, and Hispanic-serving, rural anchor university. Therefore, we seek individuals committed to intentionally supporting students and colleagues who possess these characteristics through their teaching, service, and scholarship.

The successful candidate will join a campus that is dedicated to inclusive excellence and acknowledges Adams State’s purpose to foster the educational goals of its students and the well-being of the surrounding community.

Additional information about the university and the academic mission may be found at www.adams.edu/academics/

In compliance with the Immigration Control Act of 1968 candidates for positions must provide proof of eligibility to work before an offer of employment can be made final. Adams State University is committed to providing a safe and secure environment for its students, faculty, staff and visitors, and to protecting its funds, property and other assets. Well-informed hiring decisions contribute to this effort. Therefore, Adams State University has adopted a policy on background screening for its prospective, continuing, and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information received in response to a background check will be treated as confidential to the extent provided for by law.

Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibits discrimination on the basis of sex, including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Adams State University (ASU) may be directed to ASU's Office of Equal Opportunity, and/or to the Assistant Secretary for Civil Rights of the Department of Education. Support resources for sexual misconduct, ASU's sexual misconduct policies, contact information for the Adams State University's Office of Equal Opportunity & Title IX, as well as a detailed procedure for filing a grievance due to discrimination on the basis of sex may be found online at https://www.adams.edu/administration/oeo/reporting-sexual-harassment/. These procedures also describe the University's response to reports and/or complaints of sex discrimination or sexual harassment.

Adams State University is an Equal Opportunity/Affirmative Action employer. Applications are sought from all qualified persons regardless of race, color, sex, disability, and, as covered by law, veteran status. In addition, University policies prohibit discrimination on the basis of religion, national origin, ancestry, age sexual orientation including transgender status and gender expression, marital status, and parental status. Adams State University is a state-supported, regional comprehensive university located in the San Luis Valley of Southern Colorado and the city of Alamosa. As the state’s premier Hispanic Serving Institution (HSI) and a Minority Serving Institution (MSI), over 50 percent of its undergraduate students represent racially diverse backgrounds. A high percentage of undergraduate students are first‑generation and Pell eligible. The university offers undergraduate programs in the arts and humanities, physical and natural sciences, mechanical engineering and computer science, social sciences, kinesiology, fine arts, business, and nursing, and specializes in educator preparation in several disciplines. Adams State also offers graduate degrees in cultural resource management, public administration, music education, kinesiology, higher education administration and leadership, history, business (MBA), and educator programs, including counselor education; the university also has a doctoral (PhD) program in counselor education.

The university has an active athletic program. The Adams State Grizzlies athletic teams compete under the auspices of the Rocky Mountain Athletic Conference (RMAC).