Academic Budget & Operations Manager

Pacific Lutheran University; Tacoma (WA); On-site; USD 29,000 - 31,000; Full time

Benefits offered by this job

Excellent benefits package

Tuition remission for employees and/or

Job summary

Pacific Lutheran University in Tacoma, WA, is seeking a Budget & Administrative Manager for the School of Nursing. This full-time role focuses on budgets, contracts, and business operations to support the School of Nursing and other units within the College of Health Professions.

You will collaborate on annual budgeting, expense tracking, and grant expenditures while ensuring year-end closings align with goals. Strong Excel, discretion, and communication are essential.

Qualifications

• Bachelor's degree or 2 years of related experience.
• High school diploma or GED.
• Finalist applicants must satisfactorily complete pre-employment background checks.

Responsibilities

• Assist the SON Dean and collegiate leadership in the preparation of annual budget planning documents.
• Allocate budget amounts in consultation with the SON Dean.
• Reconcile monthly/annual budgets and prepare comprehensive budget reports.
• Implement and maintain processes for tracking expenses and identify/report budget variances to the SON Dean.
• Manage tracking for annual and routine expenditures, renewals, and income for SON operations.
• Collaborate with the Office of Sponsored Programs to ensure appropriate expenditures under grant and gift funds.
• Ensure accuracy for year-end close of assigned budgets and accounts and report on alignment with established budget goals.
• Provide consultation to CoHP staff on the development of internal fiscal and business operations practices to align with university policies.
• Process all part-time or contingent SON faculty contracts in collaboration with the Office of the Provost and HR.
• Payment Processing
• Draft scopes of work for independent contractor agreements on behalf of the SON and collaborate with Risk Services and Procurement to execute and finalize agreements.
• Draft and submit Requisition and Purchase Order requests on behalf of the SON.
• Collaborate with the Procurement Office in the development and execution of Requests for Proposals ( RFP ) and Request for Quotes ( RFQ ) for large SON purchases and services.
• Monitor and Manage SON’s use of Amazon Business workflow (and other suppliers as assigned), including but not limited to troubleshooting, monitoring and managing approval hierarchies, auditing invoices, and analyzing expenditures.
• Serve as the primary requestor on behalf of SON for PLU's contract risk review process.
• Perform other duties as assigned.

Skills

Budget management

Excel formulas

PowerPoint

MS Word

Data analysis

Communication

Time management

Problem solving

Confidentiality

Teamwork

Education

Bachelor's degree

Related experience (2 years)

High school diploma or GED

Job description

Pacific Lutheran University in Tacoma, WA, is seeking a Budget & Administrative Manager for the School of Nursing. This full-time role focuses on budgets, contracts, and business operations to support the School of Nursing and other units within the College of Health Professions.

You will collaborate on annual budgeting, expense tracking, and grant expenditures while ensuring year-end closings align with goals. Strong Excel, discretion, and communication are essential.