Academic Associate, LCC

Flathead-Valley-Community-College; Libby (MT); On-site; USD 26,000 - 30,000; Part time

Benefits offered by this job

Health/Vision & Dental

Up to 15 vacation days

12 sick days

12 holidays

Montana Teachers' Retirement System

403(b) match up to 7%

Public Loan Forgiveness

Tuition Waiver for you and dependents

Job summary

Flathead Valley Community College (FVCC) seeks an Academic Associate to support Student Services at the Lincoln County Campus in Libby, Montana. This is a part-time role offering 19 hours per week and spans 10–12 months per year with pay grade 6.

The position requires coordinating with the campus director and FVCC staff, providing outreach to students, handling registrations, and maintaining records. It reports to the Director, Lincoln County Campus.

Qualifications

• Bachelor’s degree with 1 year of related work experience or equivalent.
• Associate’s degree with 2 years of related work experience or equivalent.
• High School diploma with 4 years of related work experience or equivalent.

Responsibilities

• Works closely with the Director of LCC campus and FVCC Student Services on programmatic, financial, and administrative matters.
• Provides outreach and scheduling for Continuing Education programs; coordinates with FVCC staff.
• Schedules testing services and maintains records for CDL program; ensures instructor compliance.
• Maintains facility agreements and handles room utilization requests and payments.
• Assists with adult education coordination and HiSET/GED assessments; supports FVCC Adult Education staff.
• Proctors exams for remote classes and assists with remote/in-person class tech support.

Skills

Customer service

Communication

Collaboration

Critical thinking

Multitasking

Computer literacy

Independent work

Confidentiality

Interpersonal skills

Education

Bachelor’s degree and 1 year experience

Associate’s degree and 2 years experience

High School diploma or equivalent + 4 years experience

Equivalent combination of education and experience

Tools

Database systems

Job description

Job Details

Job Location: Libby, MT 59923

Position Type: Part Time

Education Level: Education/Work Experience

Salary Range: $19.00 - $22.00 Hourly

Job Category: Professional

JOB TITLE: Academic Associate

Department

Student Services, Lincoln County Campus (LCC)

Employment Type

Professional, pay grade 6. Part-time, 19 hours per week, non-health-benefit-eligible. 10-12 months per year.

Benefits

• generous employer contributions towards your Health/Vision & Dental
• up to 15 vacation days
• 12 sick days
• 12 holidays
• build your future with the Montana Teachers' Retirement System
• 403(b) match up to 7%
• Public Loan Forgiveness
• Tuition Waiver benefits for you and your dependents

FLSA

Non-exempt.

Location

Lincoln County Campus, Libby, MT

Closing Date

Open Until Filled

Essential Duties

• Works closely and cooperatively with the Director of LCC campus, FVCC Student Services, and other LCC staff and instructors on programmatic, financial, and administrative matters.
• Provides outreach, support, and programs to students and instructors in the Continuing Education program. Schedules and works collaboratively with Continuing Education staff at FVCC to coordinate services.
• Schedules, coordinates testing services, and maintains records for the Commercial Driver's License (CDL) program. Works closely with the CDL instructor for compliance.
• Maintains and monitors facility agreements, oversees LCC room and facility utilization requests, arrangements and payments.
• Assists with the coordination of the adult education program; may administer HiSET/GED assessments. Works collaboratively with the Adult Education staff at FVCC to coordinate services.
• Proctors exams for remote classes and students.
• Provides technical support and assistance for remote and in-person classes; coordinates with IT for troubleshooting and updates to technology at LCC.
• Assists potential students with college placement and registration process.
• Coordinates other educational opportunities, workshops, events, and plans student activities on campus.
• Establishes and initiates effective and timely communications to assure sharing of information.
• Handles a broad range of inquiries and schedules appointments. Receives and processes student payments.
• Opens, closes, and secures the building, as needed and assigned.
• Remains current in practices, trends and research related to areas of assignment.
• Attends related trainings, workshops, and professional development.
• Cross trains to perform other departmental and team functions; backfills for staff as needed.
• Actively participates in the development of a climate that promotes and supports innovation and efforts to continuously improve services to students, faculty, and the College.
• Creates and maintains a collaborative and collegial environment with colleagues and maintains effective working relationships.
• Maintains professional ethics and confidentiality of students in accordance with applicable laws and policies.
• Advances the mission of FVCC by serving on or convening committees and contributing in the community in college-related activities.
• Performs other duties as assigned.
• Reports to the Director, Lincoln County Campus.

Minimum Qualifications

• Bachelor’s degree and a minimum of one year of related work experience, OR
• Associate’s degree and two years of related work experience, OR
• High School degree or equivalent and four years of related work experience, OR
• An equivalent combination of higher education courses and related work experience

Preferred Qualifications

• Work experience in a higher education setting
• Experience working with database/information systems

Knowledge, Skills, and Abilities

• Ability to provide quality service and collaboration by creating a welcoming and supportive environment
• Demonstrated skill in creating and managing a work climate of collegiality and teamwork
• Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational culture
• Ability to be flexible, adaptable and multi-task in a setting that is fast-paced and ever-changing
• Ability to stay abreast with computer applications, technology and office procedures
• Ability to work independently
• Ability to work within policies and procedures of FVCC
• Ability and willingness to serve as an ambassador for the College by interacting appropriately with the college community and community
• Ability to maintain effective and positive professional relationships
• Ability to follow and issue directions
• Demonstrated communication, technology, presentation, customer service and interpersonal skills
• Ability to work effectively with people from a variety of culturally diverse background
• Ability to intermittently work non-traditional schedules including evenings, weekends, with occasional travel, etc.
• Ability to maintain regular and acceptable attendance levels
• Ability to maintain a high degree of confidentiality
• Ability to successfully pass a criminal background check
• Ability to respond in the event of an emergency
• This is a Medium Duty job, according to the Selected Characteristics of Occupations Defined in the Revised Dictionary of Occupational Titles, U.S. Department of Labor and Industry. Medium Duty involves exertion of 20-50 pounds of force occasionally, and/or 10-25 pounds frequently, and/or up to 10 pounds continuously to move objects.

EQUAL EMPLOYMENT OPPORTUNITY

FVCC is an equal opportunity employer. It is FVCC's policy that all individuals are entitled to equal employment opportunities regardless of race, color, religion, creed, political ideas, sex, gender identity, sexual orientation, age, marital status, veteran’s status, service in the uniformed services as defined by state and federal law, physical or mental disability, national origin or ancestry except as authorized by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs, as required by federal and state laws.

EMPLOYMENT VERIFICATIONS, REFERENCE CHECKS AND CRIMINAL BACKGROUND CHECKS

Prior to any offers of employment, FVCC conducts thorough employment verifications and reference checks and may contact organizations and individuals not listed on an applicant's application or resume. Additionally, FVCC conducts post-offer criminal background checks.

REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES

FVCC provides reasonable accommodations upon request to qualified individuals with disabilities during all phases of employment including the application and selection process. No applicant will be penalized as a result of such a request.

VETERANS' PREFERENCE ACT

Preference applies in hiring and provides a uniform method by which special consideration is given to qualified Veterans. Veterans’ Preference laws do not, however, guarantee Veterans a job, nor do they give Veterans’ preference in internal actions such as promotion, transfer, reassignment and reinstatement. Applying for a preference is voluntary and that all information related to a preference is confidential and used only during the hiring process; the information will be maintained in a separate confidential file. To claim Veterans' Preference, you must complete the Veterans' Preference Form (form is available at https://www.opm.gov/forms/pdf_fill/SF15.pdf) and email it along with document(s) that verify your eligibility for employment preference to [e-mail]. Claims for Veterans' preference must be received by Human Resources prior to position closing date.

WINDFALL ELIMINATION PROVISION

Based on the Windfall Elimination Provision, FVCC employment may not be covered by Social Security. To learn more about the Windfall Elimination Provision click https://www.ssa.gov/pubs/EN-05-10045.pdf.