Academic Affairs Analyst

University of California - Irvine; Orange (CA); On-site; USD 79,000 - 100,000; Full time

Job summary

University of California, Irvine seeks an experienced professional to oversee academic HR operations within the Department of Family Medicine and Radiation Oncology. You will resolve complex personnel issues, manage appointments and renewals, and advise department leadership on policies and compliance.

The role requires deep knowledge of UC policies, strong written communication, and the ability to handle confidential information under deadlines and competing priorities.

Qualifications

• Extensive knowledge of UC Academic Personnel policies and procedures.
• High level writing skills to compose professional reports, correspondence, job descriptions, policies and procedures, and other documents.
• Demonstrated skill in analyzing information, problems, situations, practices and procedures to: define the problem or objective; identify relevant concerns or factors; identify patterns, tendencies and relationships; formulate logical and objective conclusions; recognize alternatives and their implications.
• Demonstrated strong interpersonal skills to interact effectively with campus administrators, faculty, staff and students from a variety of ethnic, social and educational backgrounds and to provide information, identify problems and develop solutions.
• Demonstrated experience working with confidential information and using sensitivity, tact and discretion in internal and external communications. Demonstrated skill to assess priorities in order to complete work in a timely manner in an environment of deadline constraints, competing priorities and heavy and changing workload.
• Demonstrated knowledge and success to interpret, comprehend, and analyze various complex policies and procedures in the area of Academic Personnel.
• Demonstrated experience with data collection techniques.
• Ability to work independently and follow through on assignments with minimal direction
• Demonstrated skill and proficiency to effectively utilize computerized business systems and software applications including MS Word, Excel, Outlook, Access, PowerPoint, Visio.
• Ability to develop and implement training programs and make presentations to large and small groups. Strong organizational and teamwork skills. Working knowledge of California laws and regulations pertaining to medical licensure and certificates of registration, Working knowledge of the UC Health Sciences Compensation Plan.
• B.A./B.S. and experience in personnel administration or an equivalent combination of education and experience.
• A minimum of 5 years of experience

Responsibilities

• Manage all academic functions in the Department of Family Medicine and Radiation Oncology.
• Handle equal opportunity/affirmative action issues, academic recruitment, appointments, merit increases, promotions, sabbaticals, grievances, layoffs and union issues.
• Oversee employee relations, compensation, training and development.
• Advise Chairs and Department Administrators on Academic Personnel concerns.
• Responsible for academic appointments and yearly renewals of all full-time and part-time faculty.

Skills

Academic HR policies

Excellent writing

Analytical thinking

Interpersonal skills

Confidentiality

Data collection

Independent worker

MS Office

Training on programs

California regulations

UC Health Sciences Compensation Plan

Education

BA/BS in relevant field

Tools

MS Word

Excel

Outlook

Access

PowerPoint

Visio

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

UCI's Department of Family Medicine is the academic home to faculty, residents and staff who have a passion for patient care, medical education, scholarship, and community health. Our mission, as a department of the UCI School of Medicine, is to Discover, Teach, Heal and Serve. We are committed to delivering exemplary clinical care, teaching health professionals, and conducting scholarship. Our family physicians value collaboration within the university, the health sciences, and the community.

Through excellence and leadership in patient care, education and research, UCI's Department of Radiation Oncology will provide its patients with the absolute best in innovative care; its residents with a superb curriculum based on educational and operative training experience; and its faculty with every opportunity to excel clinically while teaching and pursuing research both a basic and clinical nature.

Your Role on the Team

As a seasoned experienced professional with a comprehensive understanding of UC, campus, and unit academic practices, policies, and procedures, resolves moderate to complex academic HR-related issues affecting a broad range of academic titles in imaginative and practical ways.

Under general direction, incumbent manages all academic functions in the Department of Family Medicine and Radiation Oncology. This includes equal opportunity/affirmative action issues, academic recruitment, appointments, merit increases, promotions, sabbaticals, grievances, layoffs and union issues, employee relations, compensation, training and development, Advisor to the Chairs, Chief Administrative Officers (Department Administrators), and faculty with regard to Academic Personnel concerns. Responsible for academic appointments and yearly renewals of all full-time and part-time faculty.

What It Takes to be Successful

Required

• Extensive knowledge of UC Academic Personnel policies and procedures.
• High level writing skills to compose professional reports, correspondence, job descriptions, policies and procedures, and other documents.
• Demonstrated skill in analyzing information, problems, situations, practices and procedures to: define the problem or objective; identify relevant concerns or factors; identify patterns, tendencies and relationships; formulate logical and objective conclusions; recognize alternatives and their implications.
• Demonstrated strong interpersonal skills to interact effectively with campus administrators, faculty, staff and students from a variety of ethnic, social and educational backgrounds and to provide information, identify problems and develop solutions.
• Demonstrated experience working with confidential information and using sensitivity, tact and discretion in internal and external communications. Demonstrated skill to assess priorities in order to complete work in a timely manner in an environment of deadline constraints, competing priorities and heavy and changing workload.
• Demonstrated knowledge and success to interpret, comprehend, and analyze various complex policies and procedures in the area of Academic Personnel.
• Demonstrated experience with data collection techniques.
• Ability to work independently and follow through on assignments with minimal direction
• Demonstrated skill and proficiency to effectively utilize computerized business systems and software applications including MS Word, Excel, Outlook, Access, PowerPoint, Visio.
• Ability to develop and implement training programs and make presentations to large and small groups. Strong organizational and teamwork skills. Working knowledge of California laws and regulations pertaining to medical licensure and certificates of registration, Working knowledge of the UC Health Sciences Compensation Plan.
• B.A./B.S. and experience in personnel administration or an equivalent combination of education and experience.
• A minimum of 5 years of experience

Preferred

• Working knowledge of UC Human Resources and labor relations policies and procedures.
• Extensive knowledge of Equal Opportunity and Diversity initiatives as they relate to the Unviersity of California.
• Extensive knowledge of requirements for hiring international employees, including the USCIS visa request process at the University of California.
• Extensive knowledge of UCI campus departments and central administrative offices, their services, roles and responsibilities, for consultation if necessary.

Exepected Salary Range

$79,200.00 - $100,000.00 annually

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page -

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at or .

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization