Academic Advisor & Coordinator of Engineering Undeclared Program - Engineering Administration

Illinois International; Urbana (IL); In loco; USD 55.000 - 65.000; Tempo pieno

Descrizione del lavoro

The Grainger College of Engineering at UIUC seeks an Academic Advisor & Coordinator of the Engineering Undeclared Program. The role provides developmental academic advising and supports undeclared students through major exploration, course selection, and ICT/IDT processes, while serving as a College Advisor to thousands of undergraduates.

Responsibilities include advising on academic policies, assisting with transfer decisions, maintaining records, participating in orientation and advising

Competenze

• Bachelor’s degree in engineering or Master’s in education or related field.
• Two years of full-time professional experience with college students, preferably advising.
• Experience with STEM/engineering students preferred.

Mansioni

• Provide developmental academic advising for Engineering Undeclared students.
• Help with course selection, major exploration, and ICT/IDT processes.
• Promote ICT/IDT campus-wide and advise on academic policies and procedures.
• Support and coordinate for EU program development and record-keeping.

Conoscenze

Student advising

Communication skills

Interpersonal skills

Diversity and inclusion

Time management

Formazione

Bachelor’s degree in engineering

Master’s degree in education or related field

Descrizione del lavoro

Academic Advisor & Coordinator of Engineering Undeclared Program - Engineering Administration

Academic Advisor & Coordinator of Engineering Undeclared Program
Office of Undergraduate Programs
The Grainger College of Engineering
University of Illinois Urbana-Champaign

The Office of Undergraduate Programs in The Grainger College of Engineering seeks applicants for an Academic Advisor & Coordinator of Engineering Undeclared Program. This individual in this role will provide developmental academic advising and support services for undeclared students in The Grainger College of Engineering. This position is responsible for meeting regularly with Engineering Undeclared (EU) students to assist them with the process of exploring majors, course selection, academic support, and major declaration through the Interdepartmental transfer (IDT) process. EU Advisors are responsible for campus-wide promotion of the Intercollegiate Transfer (ICT) process into Grainger Engineering, answering questions about EU from interested students, and assisting with ICT/IDT decisions.

Additionally, EU Advisors will serve as College Advisors to over 7,000 undergraduate students in Grainger Engineering to provide information about academic policy and procedures including course registration, late course changes, grade replacement, credit/no-credit, withdrawals, etc.

Specific duties and responsibilities include:

Provide developmental academic advising services and support the educational and career development of undergraduate students who are in the Engineering Undeclared program in Grainger Engineering.

• Engage in purposeful discussion with students to learn about course performance and interests, assess qualifications for entry into specific courses or majors, and gauge student adjustment to the University.
• Assist students in understanding the structure and requirements of campus degree and pre-professional programs.
• Apply judicious interpretations of Illinois program requirements on the basis of individual circumstances and within the framework of policy guidelines established by the campus and college.
• Provide advice and counsel regarding viable alternatives in academic, personal, and career options.

Serve as a Grainger Engineering College Advisor to advise students on topics such as course selection, academic progress, interdepartmental and intercollegiate transfer decisions, course overloads and underloads, late course drops, dual degree registration, and honors programs.

• Participate in the 6-8 week New Student Registration program in June and July for the advising and registration of new EU freshmen students entering the University of Illinois.
• Provide support for students during Express Advising (drop-in advising) at designated times throughout the academic year.
• Provide support and resources for students on academic probation.
• Create a welcoming environment that is inclusive of students from diverse backgrounds.
• Respond to queries from students, faculty, staff, and parents/families as appropriate (within the parameters of FERPA).
• Provide referrals for campus and academic resources for additional support.
• Responsible for thorough record-keeping of all student contacts.

Provide administrative support and coordination for the on-going development of the Engineering Undeclared program including developing policies and procedures for EU students.

• Become proficient with academic and support-related resources at Illinois and specifically those in The Grainger College of Engineering.
• Serve as a liaison with department and college colleagues on academic advising issues to ensure accuracy of information.
• Provide support to EU study abroad options.

Participate in activities that facilitate the mission and goals of The Grainger College of Engineering such as engagement in regular UPO and Chief Advisor meetings, staff development, and on-going training. Other relevant duties as assigned; minimal evening and weekend work required.

Minimum Qualifications:

• Bachelor’s degree in engineering or Master’s degree in education or a related field.
• Two years of full-time professional experience working with college students, with a preference for academic advising, counseling, career development, student affairs, or teaching.

Preferred Qualifications:

• Experience working with students interested in STEM, and specifically engineering, fields.

Knowledge, Skills, and Abilities:

• Commitment to creating welcoming, equitable, and inclusive experiences in a student-centered environment.
• Ability to collaborate and work with students, staff, faculty, and parents.
• Understanding of the needs of a broad student population, including international students and students with varying backgrounds, experiences, and perspectives.
• Exceptional interpersonal skills; ability to communicate effectively with others.
• Exceptional time management skills and ability to manage multiple priorities.
• Evidence of exceptional ability to focus on details and specific information;
• Outstanding presentation and/or teaching experience;
• Experience working effectively both independently and in collaborative groups;
• Demonstrated ability to respond to concerns, motivations, and learning patterns of undergraduate students;
• Understanding of the academic policies, procedures, and systems at the University of Illinois;
• Involvement in professional organizations such as the National Academic Advising Association (NACADA);
• Understanding of college student development theory, academic advising theory, and the college environment;
• Ability to understand the needs, concerns, and strengths of college students.

Physical Demands/Working Conditions:

Work Schedule, Travel or Other Expectations: Minimal evening and weekend work required.

APPOINTMENT INFORMATION

This is an Academic Professional position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $55,000 - $65,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. This position is not eligible for any type of sponsorship for work authorization.

APPLICATION PROCEDURES AND DEADLINE INFORMATION

Applications must be received by 6:00 pm (CST) on 11/20/26. Applications may be reviewed as they are received, interviews may also take place, but no hiring decision will be made until after the closing date.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

• This position is intended to be eligible for benefits . This includes health, dental, vision, life insurance, a retirement plan, paid time off, and tuition waivers for employees and dependents.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

• This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal , or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [e-mail] .