Academic Advisor - CACE (Temporary Position)

Paycom - ATS; Austin (TX); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Evenings and Weekends flexibility

Travel within 50 miles of Austin

Job summary

Huston-Tillotson University is seeking an Academic Advisor to support students in all programs hosted by CACE, including ADP and HT Online. The role provides comprehensive academic and admissions advising, communicating policies and degree requirements to promote retention.

The position tasks include advising on admissions, program requirements, and degree completion; developing degree plans; guiding testing options; administering exams; coordinating orientation; and monitoring attendance and

Qualifications

• Bachelor’s degree required in psychology, education, business, or related field.
• Preferred Master’s degree in a relevant discipline; higher education or adult-learning program experience valued.
• Experience in academic advising, student services, or related role encouraged.

Responsibilities

• Provide academic and admissions advising for new and continuing students.
• Conduct transcript pre-evaluations and develop personalized degree plans.
• Guide on testing and credit options (e.g., CLEP) and assist with registration.
• Explain prior learning assessments and assist with program registration.
• Administer and proctor exams as needed.
• Serve as primary contact for admissions, policies, and progress.
• Coordinate orientation and assist with cohort activities.
• Monitor attendance, standing, enrollment, and compliance with ADP policies.
• Advise on probation, suspension, extensions, and prerequisites.
• Assist with course planning, scheduling, and student placement.
• Lead retention efforts and generate status reports for returning learners.
• Process student status changes and handle grievances with leadership.

Skills

Interpersonal skills

Verbal communication

Written communication

Organization

Time management

Microsoft Office

Student information systems

Problem-solving

Leadership

Team management

Education

Bachelor's degree in psychology, education, business, or related field

Master’s degree in a relevant discipline

Tools

Microsoft Office

Student Information Systems

Job description

POSITION SUMMARYThe Academic Advisor supports new and continuing students enrolled in all programs hosted by CACE including the Access Degree Pathway (ADP) and HT Online by providing comprehensive academic and admissions advising throughout their educational journey. Serving as a key liaison between students and the university, the advisor ensures clear communication of academic policies, degree requirements, and support services to promote student success and retention.TASKS & RESPONSIBILITIESAcademic and Admissions AdvisingProvide academic advising to students regarding admissions, program requirements, and degree completion.Conduct transcript pre-evaluations and assist in the development of personalized degree plans.Offer guidance on standardized testing (e.g., CLEP) and other credit-earning options.Explain the assessment of prior learning process and assist with registration for applicable programs.Administer and proctor exams as needed.Student Support and Liaison ServicesServe as the primary point of contact for students regarding admissions, academic policies, and progress.Coordinate student orientation, ensuring awareness of ADP and institutional policies.Support new cohorts by assisting with class representative selection and orientation.Enrollment and Academic MonitoringMonitor attendance, academic standing, and enrollment status to ensure compliance with ADP policies.Advise students on academic probation, suspension, directed studies, program extensions, concurrent enrollment, and prerequisites.Conduct classroom visits and report findings to the Director of Student Services and Director of CACE.Course Planning and SchedulingAssist with academic calendar preparation to ensure appropriate course offerings and student placement.Coordinate dissemination of elective and supplemental course options.Manage cohort sizes and learning team composition for optimal program delivery.Retention and Student Status ManagementLead re-entry and retention efforts by generating reports, communicating with students, and facilitating advising for returning learners.Process student status changes, including withdrawals, re-entries, and personal information updates.Address student complaints, group dynamics issues, and grievance processes in collaboration with program leadership.Additional ResponsibilitiesMay audit graduation eligibility and coordinate commencement activities for adult learners.Participate in university events and other duties as assignedBachelor’s degree in psychology, education, business, or a related field.A minimum of one year of experience in academic advising, student services, or a related role.PreferredMaster’s degree in a relevant discipline; experience working in higher education or adult learning programs.Proficiency in Microsoft Office and familiarity with student information systems.Flexibility to work evenings and weekends to accommodate adult learners.KNOWLEDGE, SKILLS, & ABILITIESStrong interpersonal, verbal, and written communication skills.Ability to work independently, manage multiple priorities, and meet deadlines.Proficiency in technology and social media tools to support CACE programs.Effective leadership, team management, and organizational abilities.Creative problem-solving and conflict-resolution skills.Dedication to helping African American students thrive academically and graduate successfully from Huston-Tillotson University.SUPERVISIONThis position reports to the Director of Center for Adult and Continuing Education.SALARY RANGE$42,000 annually plus benefits!POSITION STATUSTemporary, Full-time, in-person.Flexible schedule to accommodate travel within a 50-mile radius of Austin, Texas.Access to reliable transportation and technology for conducting remote observations and communications.SETTINGFounded in 1875, Huston-Tillotson University is Austin's first institution of higher education. The University is an independent, liberal arts, church-related, historically black institution located on a 23-acre tree-lined campus near downtown Austin, Texas. The University is affiliated with United Methodist Church, the United Church of Christ, and the United Negro College Fund. Undergraduate, four-year degrees in business, education, the humanities, natural sciences, and social sciences are awarded. Huston-Tillotson University is multi-cultural, multi-ethnic, and multi-faith, and welcomes students of all ages, races, and religions. All faculty are engaged in a range of activities, their primary focus is teaching. The student-teacher ratio is 15 to one, which allows an environment of personalized attention to students.