Academic Advising Specialist

OSU Oregon State University; Corvallis (OR); Hybrid; USD 43,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Retirement plan

Paid leave

Tuition reduction

Employee assistance

Job summary

OSU Oregon State University in Corvallis, OR seeks an Academic Advising Specialist for a full-time, 12-month professional faculty role. You will advise undergraduates toward retention, degree completion, and career planning, collaborating with campus services and community partners.

You will use student information systems to monitor progress, prepare reports, and support diverse students through transitions, advising practices, and outreach activities within a hybrid work environment.

Qualifications

• Bachelor’s degree from an accredited institution.
• Demonstrated experience in a higher education student services setting, or related advising/mentoring experience.
• Commitment to educational equity in a multicultural setting.
• Outstanding oral and written communication skills.
• Experience establishing rapport and using social skills in various settings.
• Proficiency with Microsoft Office Suite or similar tools.
• Criminal history check will be completed per university policy.

Responsibilities

• Direct work with students, file review, notes and record keeping.
• Guide coursework decisions for general education, major/minor, electives, and qualifications.
• Support targeted student services areas (admissions, orientations, transitions, etc.).

Skills

Oral and written communication

Interpersonal skills

Equity and inclusion

Microsoft Office proficiency

Education

Bachelor's degree from an accredited institution

Experience in higher education student services

Tools

DegreeWorks

Banner

PeopleSoft

Slate

Salesforce

Navigate

Job description

Job Summary: The College of Engineering is seeking an Academic Advising Specialist. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Academic Advising Specialist will provide undergraduate students with advising toward retention and degree/qualification completion. These advising efforts may include orientation/supporting student transitions, academic success strategies, goal identification, course and experiential learning planning, and career considerations for Oregon State University’s diverse population of students. The advisor monitors student progress and engages the student in conversation around strategies and resources to enhance their academic experience and works to resolve experienced difficulties. The advisor works as part of a team to achieve established goals in collaboration with representatives of campus services and community partners as appropriate, and they communicate with other University units regarding undergraduate academic requirements. The advisor may participate in various University, College, and unit-sponsored orientations and events, may also participate in prospective student visits and recruiting events, and engages in professional development activities for advisors. The advisor works with student information systems and various data files and sources and prepares a wide variety of reports using multiple tools. The advisor keeps abreast of University and unit policies, procedures, rules, and regulations to assist students in meeting academic requirements.

Key Responsibilities:

Direct work with students/preparation/file review/notes/record keeping. Guides student decision-making in coursework for general education, major/minor specific, elective, and qualification coursework. Advisor may be assigned specific responsibilities to support and contribute to student services in a targeted/specialty area. (i.e.- admissions/visit events; departmental service, college/institution committees & liaison work assessment of advising, early alert, living learning communities, orientations, new student advising, transitions, internships, international students, etc.).

Qualifications:

Required Qualifications:

• Bachelor’s degree from an accredited institution.
• Demonstrated experience in a higher education student services setting, or related experience advising, counseling, or mentoring individuals in other settings (i.e., K-12 environments, non- profits, etc.).
• Demonstrated commitment to educational equity in a multicultural setting and a commitment to advancing the participation of diverse groups and supporting diverse perspectives.
• Outstanding demonstrated oral and written communication skills.
• Demonstrated experience in establishing rapport and using other social skills (in large group, small group, and/or interpersonal settings).
• Demonstrated computer skills including proficiency with Microsoft Office Suite or similar tools.
• This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Preferred Qualifications:

• Experience working in a high-volume environment that changes direction frequently.
• Experience establish relationships across students, staff, and stakeholders.
• Two or more years of full-time professional employment experience in a higher education student services setting, or two or more years of demonstrated full-time related experience advising, counseling, or mentoring individuals in other settings (i.e., K-12 environments, non-profits, etc.).
• Professional experience assisting diverse populations and/or diverse learners, such as non-traditional, online, international students, and/or groups historically underrepresented in higher education.
• Ability to communicate effectively in front of large groups and to provide presentations, workshops, and outreach programs.
• Knowledge and application of retention practices, student development theory, and/or proactive advising strategies.
• Experience with student information and/or customer relationship management systems (e.g. Degreeworks, Banner, Peoplesoft, Slate, Salesforce, Navigate, etc.).

Working Conditions/Schedule:

Position will be in office setting and Hybrid. Anticipated work schedule is Monday-Friday 8:00-5:00 with occasional evenings and weekends.

Salary Range:

$42,556-$60,000

Anticipated Start Date:

2026-09-28

Anticipated End Date:

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [e-mail].

Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

Facts:

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life.
• OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a) in response to a formal complaint or charge, b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c) consistent with the contractor’s legal duty to furnish information.

At Oregon State University, no qualified person shall, solely by reason of disability, be denied access to, participation in, or the benefits of any program or activity operated by the University.

Inquiries about Title IX may be referred to OSU’s Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights (link to https://ocrcas.ed.gov/contact-ocr), or both.

OSU’s Title IX Coordinator is the Executive Director of the Office of Equal Opportunity and Access (EOA). For information on OSU’s nondiscrimination policy and procedures, including how to report information about conduct that may constitute discrimination or make a complaint of sex discrimination under Title IX, contact EOA by phone: [phone], email: [e-mail], mail/location: 330 Snell Hall, Corvallis OR 97331, or visit EOA’s website: eoa.oregonstate.edu. Know Your Rights Oregon Family Leave Act: Department of Labor Family and Medical Leave Act: