Academic Advising Coordinator

USM Foundation; Hattiesburg (MS); On-site; USD 42,000 - 54,000; Full time

Job summary

The University of Southern Mississippi is seeking an Academic Advising Coordinator to support admissions, student success, and degree progress in the School of Music. This full-time staff role focuses on organizing admissions, advising workshops, degree checklists, and campus recruitment activities.

Responsibilities include coordinating auditions, maintaining student records, assisting faculty coordinators, and supporting advising during peak periods.

Qualifications

• Bachelor’s Degree from an accredited college or university and 1-2 years related experience or equivalent combination of education and experience required.

Responsibilities

• Coordinates all admissions and audition activities; oversees recruitment database and related communications with graduate and undergraduate students; oversees new student Orientation activities.
• Coordinates undergraduate academic advising, including advising workshops for faculty; assists with degree items, processes, and forms needed for undergraduate and graduate students; maintains accurate degree checklists in the Undergraduate and Graduate Bulletins, and on the Website.
• Represents SoM at university recruitment events; schedules campus visits; coordinates faculty and prospective student schedules; collects applications and materials; processes pre-audition materials and provides evaluations; schedules auditions; creates audition evaluation forms; prepares letters; communicates decisions to applicants.
• Maintains forms and correspondence for student adjudication; manages graduate and undergraduate student information files for the School of Music.
• Assists designated faculty coordinator(s) in adviser coordination, deadlines, graduate assistant paperwork, etc.
• Performs other duties as assigned.

Skills

Organizational skills

Critical thinking

Independent work

Communication skills

Interpersonal skills

Managerial skills

Excel proficiency

Web/cloud-based applications

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

The University of Southern Mississippi is currently accepting applications for the position of Academic Advising Coordinator.

Location Hattiesburg
118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States

Division School of Music

Position Type Staff

Employment Status Full Time

Grant Funded No

Pay Grade X06

Posting Close Date November 30, 2026

Special Instructions to Applicants

Applicants must be currently authorized to work in theUnited States on a full-time basis without the need for visa sponsorship. TheUniversity will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

The staff member in this positionperforms various activities and duties related to admissions, student success, and degree processes within the School of Music.

Primary Duties and Responsibilities

• Coordinates all admissions and audition activities; oversees recruitment database and related communications with graduate and undergraduate students, oversees new student Orientation activities.
• Coordinates undergraduate academic advising, including advising workshops for faculty; assists with degree items, processes, and forms needed for undergraduate and graduate students; maintains accurate degree checklists in the Undergraduate and Graduate Bulletins, and on the Website.
• In terms of recruitment activities, this person will help coordinate SoM audition and admission activities and will represent the SoM at university recruitment events. This includes assisting in scheduling campus visits and coordinating faculty and prospective student schedules; collecting applications and supplemental materials for prospective students; processing pre-audition materials and providing pre-audition evaluations to faculty; scheduling auditions; creating and handling audition evaluation forms; creating and sending confirmation, invitation to audition, and reject/accept letters; processing student decisions. This person also provides assistance to students and advisors during advising and registration periods; facilitates add/drop or grade-change issues, etc..
• Prepares and maintains forms and correspondence for student adjudication; maintains graduate and undergraduate student information files for the School of Music
• Assists designated faculty undergraduate and graduate coordinator(s) in matters of advisor coordination, monitoring deadlines, graduate assistant paperwork, etc.
• Performs other duties as assigned.

Minimum Qualifications

Bachelor’s Degree from an accredited college or university and 1-2 years related experience or equivalent combination of education and experience required.

Knowledge, Skills & Abilities

• Excellent organizational skills, critical-thinking and problem-solving skills
• Ability to work independently, excellent communication skills, interpersonal skills, and managerial skills
• Ability to communicate and interact effectively with a diverse group of people.
• Proficiency in Microsoft Excel and Office, with an ability to effectively utilize and manipulate spreadsheets. Experience with web or cloud-based applications.
  

Preferred Qualifications

Master’s Degree from an accredited college or university. Experience working in an academic/university environment. Working knowledge of university admissions, degree processes, and related paperwork/forms/etc. Knowledge of the Music field.

About The University of Southern Mississippi

Since our founding in 1910, The University of SouthernMississippi has remained dedicated to preparingstudents for success. We deliver programs to more than 13,000 studentsin Hattiesburg and Long Beach, at teaching and research sites across theMississippi Gulf Coast, as well as online. Weare a community-engaged Carnegie R1 university, earning distinction as one ofthe nation's leading research institutions.
Southern Miss is known for pioneering work inpolymer science, ocean science, spectator sports safety and security, and bringinglanguage to children with communication disorders. We are also a nationalleader in a broad range of disciplines, including cybersecurity, hydrography,nutrition, aquaculture, kinesiology, and economic development, among others.
We produce graduates ready to enterfields that are leading the way in emerging technologies through programs suchas computer engineering, information technology, and ocean engineering. We’re developing the next generation ofbusiness leaders, while also responding to critical workforce shortages byproducing skilled professionals in education and nursing. With a tradition ofexcellence in the arts, we are one of only 36 public institutions in the nationaccredited in four major areas of the arts. Home to the Golden Eagles, ourstudent-athletes compete in 17 NCAA Division I sports. With a culture marked by passion andpersistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu .

The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.

Equal Opportunity Statement

The University of Southern Mississippi is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. The University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its service, programs, and activities.

If reasonable accomodation is needed to participate in the job application or interview process, to