Academic Administrative Coordinator

Colorado State University; Fort Collins (CO); On-site; USD 60,000 - 75,000; Full time

Job summary

Colorado State University in Fort Collins, CO, seeks an Academic Administrative Coordinator to support faculty affairs, academic initiatives, and college operations within the College of Veterinary Medicine and Biomedical Sciences. You will work closely with the Executive Assistant to the Dean, ADFSI, ADR, and academic departments to advance faculty success initiatives and governance.

Responsibilities include coordinating faculty processes, meetings, events, and administrative workflows,

Qualifications

• Bachelor’s degree or 5+ years administrative experience.
• Ability to handle confidential communications and materials.
• Strong organizational skills with attention to detail.
• Experience with Microsoft Office Suite, especially PowerPoint.

Responsibilities

• Provide executive and administrative support to college leadership and departments.
• Coordinate calendars, meetings, travel, and deadlines.
• Support faculty development, orientation, promotions, and tenure processes.
• Monitor submission deadlines and college documentation compliance.
• Prepare reports and documentation related to faculty hiring, retention, and accreditation.
• Assist with governance activities, elections, and committee records.
• Support events, projects, and college strategic initiatives.

Skills

Discretion and judgment

Organizational skills

Verbal and written communication

Microsoft Office proficiency

Education

Bachelor’s degree or 5+ years administrative experience

Tools

MS Outlook

PowerPoint

Documentation and reporting

Job description

Academic Administrative Coordinator# Careers at CSU## Academic Administrative CoordinatorApply: Veterinary Hospital and Education Complex (VTH): Full time: Posted Today: R2026108234# Job Description## Position Summary:This position provides administrative, operational, and project coordination support for faculty affairs, academic initiatives, and college operations within the College of Veterinary Medicine and Biomedical Sciences (CVMBS). The person in this position will work closely with the Executive Assistant to the Dean, Associate Dean for Faculty Success and Innovation (ADFSI), Associate Dean for Research (ADR), and local academic departments to support faculty success initiatives, faculty lifecycle processes, and a variety of strategic college priorities. Responsibilities include coordinating faculty-related processes, professional development initiatives, meetings, events, and administrative workflows while ensuring compliance with college and university policies and deadlines.The position serves as a key resource for faculty, staff, academic leaders, and university partners, fostering effective communication and collaboration across the College. The successful candidate will thrive in a fast-paced academic environment and demonstrate exceptional organizational skills, attention to detail, sound judgment, and a strong commitment to service in support of the College's teaching, research, clinical service, and outreach missions.## ## **For full consideration, please apply by Monday, January 4, 2026, 11:59 pm (MT).** Essential Job Duties:* Provide executive and administrative support to the ADFSI and ADR, including calendar management using MS Outlook; meeting coordination, preparation, and follow-up; travel arrangements; and prioritization of commitments.* In collaboration with college academic departments, HR, and the Provost’s Office, support the ADFSI with faculty development and engagement initiatives, including early-career faculty cohort meetings, new faculty orientation, promotion and tenure training.* Monitor Provost submission deadlines and college document compliance for faculty annual and mid-point review; faculty promotion and tenure cases; sabbatical leave requests and reports; emeritus status applications; and reappointment memos.* Support academic leadership processes by assisting with department head reappointments, identifying and tracking faculty issues and priorities for leadership discussion, and coordinating related communications and documentation.* Coordinate academic governance activities, including Faculty Council elections, committee appointments, maintenance of college committee membership records, and tracking of college representation on university committees.* Support academic affairs administration by maintaining knowledge of university and college policies, procedures, reporting requirements, and deadlines, and assisting with implementation, reporting, and related administrative processes.* Prepare and maintain reports, data, and documentation related to faculty hiring, retention, attrition, promotion, accreditation, and other academic affairs priorities; support academic hiring processes, including routing faculty offer letters and related documentation.* Support academic affairs events, projects, and strategic initiatives, and collaborate with Dean's Office leadership to improve processes, enhance operational effectiveness, and advance college priorities.## ## Supervision:No formal supervisory duties. ## Minimum Qualifications**:**Minimum Education required:* Bachelor’s degree in a related field or at least 5 years of administrative assistant experience.Minimum Experience/Skills required:* Ability to operate with discretion, good judgment, and manage confidential communications and materials.* Excellent organizational skills, impeccable attention to detail, and proven experience thriving in a fast-paced work environment where demands may need to be reprioritized frequently.* Excellent interpersonal, verbal, and written communication skills.* Enthusiasm for creative and independent problem-solving and for juggling multiple tasks under tight deadlines.* Resourcefulness and the ability to navigate complexity and ambiguity.* Ability to prioritize conflicting needs, handle matters expeditiously, and follow through on projects to successful completion, often with deadline pressures and while juggling multiple requests.* Demonstrated experience with a range of programs within the Microsoft Office Suite, including PowerPoint. ## Preferred Qualifications:* Administrative experience supporting senior/executive-level staff.* Experience working in an academic unit in an institution of higher education.* Ability to review existing processes and identify gaps, provide recommendations, build a strategy to solve, and then implement solutions. ## Conditions of Employment:Pre-employment Criminal Background Check (required for all new hires). ## Additional Information:For questions about the position, please reach out to Tannyr Newman at [e-mail].# Salary Range$60,000 - $75,000# Required Application DocumentsTo apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.Cover Letter, Resume/CV