ABSTRACTING ASSISTANT V - DOWNTOWN, OAHU

State of Hawaiʻi; Honolulu (HI); On-site; USD 44,000 - 55,000; Full time

Job summary

State of Hawaiʻi is seeking qualified title examiners to support examining, determining, and evidencing title to real property. Responsibilities include searching records, reviewing conveyances, summarizing title history, and identifying liens or clouds.

At IV level, duties include assigning and supervising other staff and preparing Certificates of Title as required. Legal work authorization and experience with real property records are required.

Qualifications

• Legal authorization to work in the United States for government employment.
• Two years of progressive experience extracting information from legal documents and records related to real property ownership or transactions.
• One year of experience examining and analyzing real property ownership records to determine and evidence title.

Responsibilities

• Perform duties in examining, determining and evidencing title to real property.
• Search records, examine conveyances, and summarize the history of title for recording.
• Note liens, encumbrances and clouds affecting title; prepare and issue title evidence.
• At IV level, assign and supervise other employees in preparing Certificates of Title.

Job description

Recruitment Number 23-0385

Salary: $3,900 to $4,933 per month (SR-13, Step C to I)

Duties Summary

These positions perform duties in support of or involved with the examining, determining and evidencing of title to real property or interests therein. The examination of a title involves making an investigation in the offices where the public records are kept, to ascertain the history and present condition of the title to land, and its status with reference to liens, encumbrances, "clouds," etc. This includes the technical process of searching the records; examining all conveyances of whatever kind or nature, which in any manner affect said land, or any estate or interest therein; summarizing (abstracting) the operative portions of these conveyances to record the history of the title; determining ownership and all existing liens and encumbrances, and noting all defects. The evidence of title is any document establishing the title to property. This includes the review of the history and determination of the title, or review of land court documents for registration, prior to the preparation and issuance of one of the following types of evidence: abstracts of title (issued by a licensed abstract maker); Certificates of Title (issued by Assistant Registrars of Land Court); Certificates or chains of Title (issued by a licensed abstract maker).

At the IV level, abstracts pertinent information from Land Court Orders, trust deeds, and other legal documents for the preparation of Title Certificates, abstracts or chains of title; assigns and supervises other employees in the preparation of Certificates of Title; keeps other files and records; and performs other related duties as assigned.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

• Legal Authorization To Work: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
• General Experience: Two (2) years of progressively responsible work experience involving one or a combination of the following: a) preparing; b) reviewing; or c) extracting information from legal documents and/or records dealing with real property ownership or transactions.
• Specialized Experience: One year of progressively responsible work experience involved in the examining and analyzing of real property ownership records and documents to determine and evidence title to real property.
• Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements will apply.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

Public Service Loan Forgiveness (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer.

Electronic Notification to Applicants

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of