ABA Scheduler

Zohorecruit; United States; Remote; USD 42,000 - 60,000; Full time

Job summary

Zohorecruit is seeking a dedicated scheduler to manage client schedules, assign RBTs, and ensure services start and run smoothly for families and staff.

The role focuses on maximizing utilization of authorized hours through proactive scheduling, clear communication, and supportive coordination with BCBAs, RBTs, and families.

Qualifications

• Experience in scheduling, coordination, or case management (healthcare, ABA, home health, or similar).
• Experience working with families or in a client-facing support role.
• Familiarity with ABA therapy, behavioral health, or working with providers (helpful but not required).
• Experience using CentralReach.

Responsibilities

• Assign RBTs to new clients and coordinate the start of services with families and clinical staff.
• Build and maintain weekly client schedules to ensure high utilization of authorized hours.
• Proactively fill schedule gaps using creative methods (backup RBTs, flexible shifts, adjusted session blocks).
• Monitor cancellations and reschedule sessions quickly to prevent lost hours.
• Communicate schedule updates clearly and promptly to families, BCBAs, and RBTs.
• Track reassessments, treatment plan expirations, and reauth deadlines to prevent service interruptions.
• Keep accurate documentation of schedule changes and service updates in CentralReach.
• Support smooth transitions during RBT changes, temporary coverage, service pauses, or discharges.
• Help families understand expectations around scheduling, attendance, and consistency of services.

Skills

Scheduling

Coordination

Case management

Client-facing

CentralReach

English fluency

Tools

CentralReach

Job description

We are looking for a \"glorified\" scheduler, who manages client schedules, assigns RBTs, and ensures services begin and run smoothly. The focus is on keeping authorized hours highly utilized through proactive, creative scheduling and clear communication with families and staff.

Key Responsibilities

Assign RBTs to new clients and coordinate the start of services with families and clinical staff.

Build and maintain weekly client schedules to ensure high utilization of authorized hours.

Proactively fill schedule gaps using creative methods (backup RBTs, flexible shifts, adjusted session blocks).

Monitor cancellations and reschedule sessions quickly to prevent lost hours.

Communicate schedule updates clearly and promptly to families, BCBAs, and RBTs.

Track reassessments, treatment plan expirations, and reauth deadlines to prevent service interruptions.

Keep accurate documentation of schedule changes and service updates in CentralReach.

Support smooth transitions during RBT changes, temporary coverage, service pauses, or discharges.

Help families understand expectations around scheduling, attendance, and consistency of services.

Preferred Experience

Experience in scheduling, coordination, or case management (healthcare, ABA, home health, or similar).

Experience working with families or in a client-facing support role.

Familiarity with ABA therapy, behavioral health, or working with providers (helpful but not required).

Experience using CentralReach.

Key Skills

Strong scheduling and time-management skills— able to build, adjust, and maintain busy schedules.

Creative problem-solving— finds ways to fill gaps, prevent lost hours, and match RBT availability.

Empathetic and compassionate— able to support families and communicate with warmth and understanding.

Clear communicator— keeps families, BCBAs, and RBTs updated and aligned.

Highly organized— stays on top of timelines, authorizations, and service requirements.

Detail-oriented— ensures accuracy in schedules and documentation.

Calm under pressure— manages cancellations and last-minute changes effectively.

Tech-comfortable— able to work in CentralReach, spreadsheets, Teams, and other system tools.

Team-oriented— collaborates smoothly with clinical and operations teams.

We are obviously looking for someone with fluency in English and some level of comfort/experience with the US market.

This is a 40 hour/week job, with the potential of weekend hours too should the candidate be interested.