A/P Specialist, Compliance - Global Industrial

Motion Industries (MOT); Fort Wayne (IN); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Healthcare

401(k)

Tuition reimbursement

Vacation

Sick leave

Holiday pay

Job summary

Motion Industries seeks an experienced Accounts Payable Specialist III to mentor staff and own core AP duties. The role reports to an AP Supervisor and covers supervisory responsibilities in their absence.

The ideal candidate excels in leadership, process improvement, and handling complex payments, including international wires. Responsibilities include training peers, maintaining vendor data across multiple ERP systems, and supporting year-end tax reporting.

Qualifications

• Requires high school diploma or GED with 5+ years of related experience or an equivalent combination.
• Associates degree in Accounting/Business Administration preferred.

Responsibilities

• Mentor non-supervisory AP personnel and assist with training.
• Support AP Supervisors and cover supervisory duties in their absence.
• Meet or exceed departmental productivity metrics.
• Design and improve AP processes for efficiency.
• Create and distribute department reporting for management.
• Handle payables processing and multi-type payments including international wires.
• Verify vendor invoices and tax information; maintain vendor master data across ERPs.
• Assist external customers with e-invoice submission and electronic payment setup.
• Support year-end tax reporting and resolve vendor account discrepancies.

Skills

Leadership

Training

Attention to detail

Verbal and written communication

Time management

Process improvement

Vendor relations

Education

High school diploma or GED

Associates degree preferred

Tools

ERP systems

Accounting software

Vendor master data management

Job description

SUMMARY

The Accounts Payable Specialist III is an expert in Accounts Payable (AP) departmental functions, mentors all non-supervisory Accounts Payable personnel, and takes ownership of departmental duties to aid in workflow assignments. The AP Specialist III reports to an AP Supervisor(s) and performs supervisory duties in their absence.

JOB DUTIES

• Mentors non-supervisory AP personnel, including providing training and assigning new duties.
• Supports AP Supervisors by assisting with advanced functions and performing supervisory duties in their absence.
• Understands departmental metrics and strives to meet or exceed established productivity measures.
• Designs, implements, and improves processes to ensure departmental efficiency.
• Continuously seeks out opportunitites to improve current processes.
• Creates and distributes department level reporting for all levels of management.
• Manages ongoing and ad hoc projects.
• Proficiently performs all AP supporting duties assigned, including, but not limited to: the payables process; payment processing for multiple payment types including international wire transfers; reviewing and verifying vendor invoices and various payment requests to ensure accuracy; processing various vouchers for payment utilizing multiple accounting systems; verifying the validity of new vendors submitted for set-up and verify tax information; maintain vendor master records in multiple ERP systems; review and validate vendor banking information for ACH/wire setup; monitoring accounts to ensure vendor payments are processed in accordance with Motion payment policies; assisting external customers in setting up means of electronic invoice submission and electronic payment; support year-end tax reporting; resolving vendor account discrepancies and communicating with appropriate departments.
• Performs other duties as assigned.

EDUCATION & EXPERIENCE

Typically requires a high school diploma or GED and five (5) or more years of related experience or an equivalent combination. Associates degree in Accounting / Business Administration is preferred.

KNOWLEDGE, SKILLS, ABILITIES

• Strong leadership skills with the ability to teach and coach peers, self-motivated attitude
• Exemplary work ethic and decision making ability
• Strong attention to organization, detail and accuracy
• Ability to communicate effectively both verbally and in writing
• Strong customer service skills in dealing with vendors and internal customers
• Ability to multitask and manage time well
• General knowledge of accounts payable principles and general sales & use tax concepts
• Ability to learn various software packages and process workflows

COMPANY INFORMATION

Motion offers an excellent benefits package which includes options for healthcare coverage, 401(k), tuition reimbursement, vacation, sick, and holiday pay.

GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC's policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.

Since 1928, GPC has set the standards for performance and value for our customers and our stakeholders. Today, we’re proud to say we’re the largest global auto parts network and a leading industrial parts distributor, one that offers rewarding careers that combine small company feel with a global scale. Our strengths are in the relationships we build and the value we deliver by merging local expertise with a global force.