A/P Specialist

Quintevents, LLC; Charlotte (NC); On-site; USD 55,000 - 70,000; Full time

Job summary

Quintevents, LLC in Charlotte, NC is seeking an Accounts Payable Specialist to join our Finance & Accounting Team. This role involves managing vendor invoices, ensuring accurate payment processing, and maintaining vendor relationships. You will work closely with the Accounts Payable Manager and have exposure to company leadership.

The ideal candidate holds a Bachelor’s degree in accounting with 3 years of experience, and is proficient in Yooz AP automation and Sage Intacct. The position is based on-site at our corporate headquarters.

Qualifications

• 3+ years of accounting or audit experience.
• Experience with a purchase order system.
• Understanding of US GAAP and accrual accounting.

Responsibilities

• Monitor the Accounts Payable email inbox and respond to all requests.
• Perform vendor onboarding to ensure compliance.
• Analyze and process invoices to match purchase orders.
• Prepare reports for weekly payment selection.

Skills

Communication skills

Attention to detail

Organizational skills

Problem-solving skills

Analytical skills

Education

Bachelor's degree in accounting or related field

Tools

Yooz AP automation software

Sage Intacct

Microsoft Office Suite

Job description

The Role

As a member of our Finance & Accounting Team, you will be an integral part of a thriving and fast-growing organization and have autonomy to make an impact on the financial and control processes. The Accounts Payable Specialist acts as a point contact with the organization to process and verify vendor invoices to purchase orders to ensure accurate coding within the general ledger and timely payment. They are organized, attentive to details and proactive in addressing any potential issues.

The Accounts Payable Specialist knows the Company’s systems and workflows of the procure-to-pay process to act as a subject matter expert to the internal organization. They are responsible for preparing and coordinating the weekly payment run through all approvals and preparing all wires, ACH, and check payments. They have strong communication skills to assist in monitoring and responding to requests and inquiries sent to the Accounts Payable email inbox as well as coordinating vendor onboarding requirements with vendor contacts directly.

This role will be primarily on-site based at the corporate headquarters in Charlotte, NC. This role reports to the Accounts Payable Manager but will have ample opportunity to work directly with the Corporate Controller, CFO and other members of leadership within the organization regularly.

Responsibilities

• Monitoring the Accounts Payable email inbox and responding timely to all requests and questions
• Performing vendor onboarding to ensure compliance with internal policies before payment
• Maintaining exceptional relationships with vendors & company personnel
• Analyzing, verifying & processing invoices to match with corresponding purchase orders in a timely manner
• Ensuring proper routing, coding & approval of invoices and purchase orders
• Preparing reports for weekly payment selection and running full cycle payments upon approval
• Performing high volume data entry leveraging the Yooz AP automation and PO application
• Conducting high volume vendor and GL account reconciliations related to accounts payable
• Performing month‑end close tasks timely and accurately
• Auditing payment run details to ensure accuracy of payments
• Meeting 1099 reporting requirements at year end
• Reviewing accounts payable aging
• Assisting with management & auditor requests
• Assisting with other duties and projects as assigned

Requirements

• Bachelor’s degree in accounting or related field with a basic understanding of GAAP
• At least 3+ years of accounting or audit experience
• Experience with a purchase order system
• Experience with Yooz AP automation software (or similar) and Sage Intacct strongly preferred
• Accrual & prepaids experience
• Experience in the sports, entertainment and hospitality industries would be highly relevant for the role, but is not required
• Good communication skills, both verbal and written and must be able to interact with internal and external vendors and various levels of management
• Attention to detail and ability to maintain a high level of accuracy
• Strong organizational, problem‑solving and analytical skills
• Understanding of US GAAP, accrual accounting, chart of accounts and full procure‑to‑pay process
• Ability to demonstrate flexibility, agility and embrace change within a dynamic environment in a rapidly growing company is a must
• Knowledge of or ability to learn Sage Intacct or other related financial software
• Proficiency in Microsoft Office Suite with intermediate‑level skills in Excel
• This role is based at our headquarters in Charlotte, NC