68064661 - ADMINISTRATIVE ASSISTANT II

Florida; Tallahassee (FL); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental & Vision

Retirement options

Leave benefits

Holidays & personal leave

Career advancement

Tuition waivers

Student loan forgiveness

Shared savings program

Job summary

The Agency for Health Care Administration in Tallahassee is seeking an Administrative Assistant II to provide essential support to the Litigation Unit within the General Counsel’s Office. This role performs a wide range of administrative and clerical functions to assist the Attorney Supervisor and unit attorneys.

Responsibilities include preparing legal documents and reports, maintaining electronic filing, coordinating travel, scheduling meetings, handling mail and inquiries, and assisting with

Qualifications

• Two years of administrative experience.
• Preference will be given to candidates with prior legal administrative experience.

Responsibilities

• Prepare various legal documents and reports.
• Monitor, track, and organize attorney assignments.
• Establish and maintain a complete electronic filing system.
• Handle incoming and outgoing mail and faxes promptly and accurately.
• Coordinate travel arrangements and processing reimbursements.
• Schedule meetings, hearings, and other events as requested.
• Assist with preparation of routine and special reports.
• Submit system access requests.
• Receive calls, take messages, and field general inquiries from the public.

Skills

Administrative experience

Legal administrative experience (pref)

Job description

Requisition No:886213

Agency: Agency for Health Care Administration

Working Title: 68064661 - ADMINISTRATIVE ASSISTANT II

Salary Range: $1,384.62 - $1,538.47 Biweekly ($36,000.12 – $40,000.22 annually).

Agency Overview:

The Agency for Health Care Administration (AHCA) is Florida’s chief health policy and planning entity.

AHCA is responsible for administering the Florida Medicaid program, licensing and regulating nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives.

Our Objectives:

High Quality – Committing to excellence in all we do to improve health outcomes, always placing the individual first.

Transparent – Advancing initiatives that promote transparency and empower consumers to make well‑informed health care decisions.

Cost‑Effective – Leveraging Florida’s purchasing power to deliver high‑quality care at the lowest cost to taxpayers.

Position Overview:

AHCA is seeking an Administrative Assistant II to provide essential support to the Litigation Unit within the General Counsel’s Office.

This role supports the Attorney Supervisor and unit attorneys by performing a wide range of administrative and clerical functions.

Responsibilities include, but are not limited to:

• Preparing various legal documents and reports.
• Monitoring, tracking, and organizing attorney assignments.
• Establishing and maintaining a complete electronic filing system.
• Handling incoming and outgoing mail and faxes promptly and accurately.
• Coordinating travel arrangements and processing reimbursements.
• Scheduling meetings, hearings, and other events as requested.
• Assisting with preparation of routine and special reports.
• Submitting system access requests.
• Receiving calls, taking messages, and fielding general inquiries from the public.
• Providing assistance to other staff as needed and performing additional duties as assigned.

Benefits of Working for the State of Florida:

• Health insurance (i.e., individual and family coverage) to eligible employees
• Life insurance; $25,000 policy is free plus option to purchase additional life insurance
• Dental, vision and supplemental insurance
• State of Florida retirement options, including employer contributions
• Ability to earn up to 104 hours of paid annual leave as a new employee with the State of Florida
• Ability to earn up to 104 hours of sick leave annually
• Nine paid holidays and 1 personal holiday each year
• Opportunities for career advancement
• Tuition waivers (accepted by major Florida Colleges/universities)
• Student loan forgiveness opportunities (eligibility required)
• Shared Savings Program for select medical services

Successful completion of a background investigation is a condition of employment.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of administrative principles and practices.

Knowledge of office procedures and practices.

Knowledge of methods of data collection.

Knowledge of the principles and techniques of effective communication.

Ability to collect, evaluate and analyze data relating to administrative functions.

Ability to prepare correspondence and administrative reports.

Ability to understand and apply applicable rules, regulations, policies, and procedures.

Ability to utilize problem-solving techniques.

Ability to work independently.

Ability to plan, organize and coordinate work assignments.

Ability to communicate effectively.

Ability to establish and maintain effective working relationships with others.

MINIMUM QUALIFICATIONS REQUIREMENTS

• Two years of administrative experience.
• Preference will be given to candidates with prior legal administrative experience.

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT:

KRISTIAN OLDHAM 850-412-3630

BACKGROUND SCREENING

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32304

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.