68000601 - ADMINISTRATIVE ASSISTANT I - SES

State of Florida; Tallahassee (FL); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Dental and vision coverage

Retirement options

Job summary

State of Florida is seeking an Administrative Assistant I for the Office of the Inspector General's Internal Audit group. This SES position provides essential administrative support, including scheduling, correspondence, and travel processing, under the direction of the Audit Director.

The role requires strong organization, independent work habits, and the ability to manage multiple tasks daily. Salary is set biweekly and benefits are provided as part of State employment.

Qualifications

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of data collection methods.
• Ability to communicate effectively.
• Ability to plan, organize and coordinate work.
• Ability to travel with or without accommodation.

Responsibilities

• Provide general administrative support to Internal Audit staff.
• Answer calls, receptionist duties, typing, emails, filing; prepare and maintain minutes.
• Process travel authorizations and reimbursement vouchers for staff.
• Assist with onboarding logistics for new audit staff; coordinate with HR and workspace prep.
• Prepare routine correspondence, memos, forms, and documentation per agency standards.
• Assist with scheduling, calendars, meetings and travel arrangements for Internal Audit.

Skills

Administrative principles

Effective communication

Independence

Planning & organizing

Tools

PC & software proficiency

Job description

Total Compensation Estimator Tool

Requisition No: 880725

Agency: Agency for Health Care Administration

Working Title: 68000601 - ADMINISTRATIVE ASSISTANT I - SES

Pay Plan: SES

Position Number: 68000601

Salary: $1,336.92 Biweekly

Posting Closing Date: 10/01/2026

The Agency for Health Care Administration is Florida's chief health policy and planning entity.

The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives.

Under the direction of Agency Secretary Shevaun L. Harris, the Agency is focused on advancing Governor DeSantis' vision for Florida's health care system to be the most cost-effective, transparent, and high-quality health care system in the nation.

Agency Objectives

HIGH QUALITY

Emphasizing quality in all that we do to improve health outcomes, always putting the individual first.

TRANSPARENT

Supporting initiatives that promote transparency and empower consumers in making well informed healthcare decisions.

COST-EFFECTIVE

Leveraging Florida's buying power in delivering high-quality care at the lowest cost to taxpayers.

This position is exempt under confidentiality in accordance with F.S. 110.205 (2)(w).

This position is in the Office of the Inspector General's (OIG) and as such performs duties that relate to collective bargaining and personnel issues.

In carrying out the duties of this position, the incumbent is expected at all times to abide by the agency’s standards of conduct, as well as any and all agency policies and procedures applicable to performing the duties of this position.

A good attendance record is essential for any individual in this position as the work involved occurs daily and is time sensitive.

The individual in this position is expected to report to work daily and on time.

The employee in this position performs administrative work for OIG Internal Audit.

The work requires a high degree of initiative, independence, judgment, accuracy and understanding of administration.

Provides general administrative support to the Internal Audit Staff.

This includes, but is not limited to answering the telephone, receptionist maintains minutes for section meetings, typing, composing emails, filing, processing travel authorizations and reimbursement vouchers for staff, assists with time sheets, prepares and completes supply requisitions, maintains current inventory of all forms and supplies for the use of all staff.

Administrative & Operational Support

• Assists with Internal Audit's scheduling, calendars, meeting coordination, and travel arrangements.
• Assist with tracking audit workflow, deadlines, staff certifications, and continuing professional education documentation.
• Support onboarding logistics for new audit staff, including system access forms, coordination with HR, and workspace preparation.
• Prepare routine correspondence, memos, forms, and documentation in compliance with agency standards.

Records & Document Management

• Maintain Internal Audit's document libraries, templates, and procedural manuals.
• Ensure confidential and time-sensitive documents are processed securely and in compliance with policy.
• Assist with retaining and archiving records according to retention requirements.

Compliance, Policy & Quality Support

• Assist with monitoring adherence to Internal Audit's procedures, templates, and administrative processes.
• Support preparation for external/internal quality assessments.
• Track training requirements to support staff compliance with the 40-hour annual continuing education standard for audit personnel (as referenced in SES Internal Audit PD content).
• Support updates to internal policies, manuals, and procedural documents.

Under the direction and supervision of the Audit Director assist auditors with audit follow-ups as required.

Performs Other Duties As Assigned Or Required.

This position will be filled at $1,336.92 biweekly and is non-negotiable.

Benefits Of Working For The State Of Florida

• Health insurance (i.e., individual and family coverage) to eligible employees
• Life insurance; $25,000 policy is free plus option to purchase additional life insurance
• Dental, vision and supplemental insurance
• State of Florida retirement options, including employer contributions
• Ability to earn up to 176 hours of paid annual leave as a new employee with the State of Florida
• Ability to earn up to 104 hours of sick leave annually
• Nine paid holidays and 1 personal holiday each year
• Opportunities for career advancement
• Tuition waivers (accepted by major Florida Colleges/universities)
• Student loan forgiveness opportunities (eligibility required)
• Training opportunities
• Flexible Spending Accounts
• Shared Savings Program for select medical services
• Lower copays for prescription drugs
• Health and Wellness discounts

For a more complete list of benefits, please visit https://www.mybenefits.myflorida.com/

Knowledge, Skills, And Abilities

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of principles and techniques of effective communication.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies and procedures. Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to operate a personal computer and standard software packages.
• Ability to travel with or without accommodation.

Licensure, Certification, Or Registration Requirements

N/A

CONTACT:

ALICIA MCQUEEN 850-412-4634

BACKGROUND SCREENING

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.