5.1. Grant Program Manager

Phoenix Tailings Inc.; Burlington (MA); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

100% Medical, dental, and vision coverage

Ownership in a fast-growing venture-backed company

Unlimited PTO

Learning and development opportunities

Job summary

Phoenix Tailings Inc. in Burlington, Massachusetts is searching for a Grant Program Manager. This role manages all aspects of federal grant compliance and serves as the primary contact for federal agencies. Key responsibilities include coordinating submissions, managing compliance calendars, and preparing reports to ensure obligations are met.

The ideal candidate has over 5 years of experience with federal grants, strong communication abilities, and is detail-oriented. The position offers a competitive salary between $100,000 and $130,000 and includes benefits like healthcare, stock options, and unlimited PTO.

Qualifications

• 5+ years of experience in federal grant administration or post-award management in relevant industries.
• Direct experience managing awards from federal agencies.
• Organized and detail-oriented with multiple active awards.

Responsibilities

• Manage compliance obligations and agency relationships.
• Coordinate timely submission of grant opportunities.
• Prepare and submit progress reports and financial documentation.

Skills

Federal grant administration

Compliance management

Project deliverables management

Cross-functional coordination

Written and verbal communication

Tools

Federal reporting portals (PAMS, grants.gov, SAM.gov)

Job description

Who We Are Looking For

Phoenix Tailings receives significant non‑dilutive funding from federal agencies including DOE and ARPA‑E. As we grow our grant portfolio, we need a dedicated owner for everything that happens after award the compliance obligations, agency relationships, reporting cadences, and milestone certifications that protect our funding and our reputation with the federal government.

The Grant Program Manager owns that function entirely. This role is not just about writing grants, it is about fulfilling them. You will be the primary point of contact between Phoenix Tailings and our grant‑issuing agencies, responsible for keeping every active award in good standing and ensuring our internal teams meet every obligation on time.

Key Responsibilities

• Research, locate and suggest state and federal grant opportunities that would support the Phoenix Tailings business model.
• Coordinate and lead the Phoenix Tailings staff in the timely and accurate submission of state and federal grant opportunities ensuring the formulation of competitive packages.
• Serve as the primary liaison between Phoenix Tailings and state and federal grant agencies (DOE, ARPA‑E, and others) for all contracting, negotiations, award management and post‑award matters.
• Own the compliance calendar for each active award and yearly reporting requirements: reporting deadlines, milestone certifications, budget period renewals, and closeout requirements.
• Lead award deliverable management across all active grants, ensuring technical, financial, and programmatic deliverables are scoped, tracked, reviewed, and submitted in accordance with award requirements and internal timelines.
• Coordinate internally with R&D, engineering, finance, and legal teams to collect required deliverables and ensure submissions are accurate and on time.
• Manage grant drawdowns, personnel time tracking on active awards, invoicing, and budget tracking in coordination with Finance; flag variances and scope changes that require agency approval.
• Prepare and submit all required progress reports, financial reports, and milestone documentation to issuing agencies.
• Maintain a centralized record system for all active awards: award documents, modifications, correspondence, and compliance artifacts.
• Monitor and interpret agency guidance and award‑specific terms and conditions; flag regulatory changes that affect compliance posture.
• Identify and escalate risks of potential non‑compliance, missed milestones, scope drift before they become problems.
• Support post‑award audits and agency site visits.

Qualifications

• 5+ years of experience in federal grant administration or post‑award management, ideally in energy, defense, advanced manufacturing, or clean tech.
• Direct experience managing awards from DOE, ARPA‑E, NSF, NIH, NDA, or similar agencies.
• Experience managing project deliverables and coordinating technical teams to meet contractual milestones, reporting requirements, and program objectives.
• Organized and detail‑oriented; able to manage multiple active awards simultaneously without dropping compliance threads.
• Strong written and verbal communication skills; comfortable corresponding directly with federal program officers.
• Experience coordinating cross‑functionally with technical, finance, and legal teams.
• Familiarity with federal reporting portals (e.g., PAMS, grants.gov, SAM.gov).

Preferred Qualifications

• Experience at a startup or early‑stage company where you had to build processes, not just follow them.
• Background in or exposure to technical R&D environments (not required to be an engineer).
• Experience scoping and coordinating collaborative proposals involving industry, academic, government, or strategic partners.
• Experience managing DOE, ARPA‑E, or OIE awards specifically.
• Working knowledge of 2 CFR 200 (Uniform Guidance) or federal award compliance frameworks.

Benefits

We offer a competitive compensation package that is based on expertise. We also offer the following benefits:

Pay Range: $100,000- $130,000 total cash compensation plus equity

• Healthcare: 100% Medical, dental, and vision coverage for employee
• Stock Options: Ownership in a fast‑growing venture‑backed company.
• Time Off: Unlimited PTO.
• Learning: Learning and development opportunities to grow your skills and career.

Phoenix Tailings, Inc. is an Equal Opportunity Employer, and we value diversity at all levels. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability or genetic information, or any other applicable protected characteristics, and these characteristics will not be a factor for consideration of any work‑related decisions (including but not limited to hiring, firing, compensation, and discipline).