4751 - Local Resource Assistant - Legal Admin

Nixon Peabody LLP; Boston (MA); On-site; USD 58,000 - 79,000; Full time

Job summary

Nixon Peabody LLP in Boston, MA seeks a Local Resource Assistant to provide onsite administrative support to timekeepers (attorneys and paralegals) and back up Office Services. This role handles requests, proofreading, mailings, file maintenance, and case material organization while upholding confidentiality.

Requires 2–3 years of relevant experience and some college; strong communication, organizational, and customer service skills are essential to succeed in a fast-paced legal office.

Qualifications

• 2-3 years of relevant experience, preferably within a law firm or professional services environment.
• Some college preferred. Work experience in lieu of a degree will be considered.
• Excellent interpersonal, communication, and customer service skills.
• Positive and professional demeanor; able to interact effectively with personnel at all levels, including attorneys, staff, and clients.

Responsibilities

• Work closely with local legal secretarial assistants and/or paralegals to provide onsite administrative support to attorneys and paralegals.
• Monitor and complete incoming work requests in a timely manner, redirecting to appropriate resources as needed.
• Coordinate input and revision of correspondence, documents, memorandum, time entries, and forms as requested. Proofread for spelling, grammar, context, and format.
• Print or coordinate print jobs; send faxes and e-mails; prepare and mail documents/packages via regular mail, overnight delivery or courier services.
• Compile litigation documents, including discovery, motion, and trial documents; ensure filings are complete.
• Maintain client files and records per policies; organize case materials using traditional and electronic management systems.
• Maintain decentralized file areas and facilitate onsite meeting requests.
• Process expense reimbursements, vendor invoices, and time entries; route to appropriate resources.

Skills

Interpersonal skills

Communication

Customer service

Confidentiality

Organizational skills

Education

Some college

Experience in lieu of degree

Tools

Microsoft Office Suite

Job description

Assistant

The Local Resource Assistant is responsible for providing local onsite administrative support for timekeepers (i.e., attorneys and paralegals) assigned to legal secretarial assistants. This position performs a variety of administrative duties to support the local needs of both the office and timekeepers, as well as providing backup assistance to Office Services and other groups/departments on a case by case basis. Maintains professional contacts with clients, attorneys and staff and observes confidentiality of client and firm matters.

A career at Nixon Peabody is the opportunity to do work that matters. It's the chance to use your knowledge to shape what's ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We've created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you're someone who's looking toward the future, we'd love to hear from you.

Location: Boston, MA

Reporting Relationships:

This position reports to the Office Administrator.

• Work closely with local legal secretarial assistants and/or paralegals to provide onsite administrative support to attorneys and paralegals.
• Monitor and complete incoming work requests in a timely manner, redirecting to appropriate resources as needed.
• Coordinate input and revision of correspondence, documents, memorandum, time entries, and forms as requested. Proofread work for accuracy in spelling, grammar, context, and format.
• Copy or coordinate copy/scan jobs with others to ensure accurate reproduction of documents. Print or coordinate print jobs with others to ensure accuracy; send faxes and e-mails. Prepare and execute mailing of documents/packages via regular mail, overnight delivery or courier services.
• Perform or expedite the production of binders, tabs, exhibits and tables of contents. Coordinate the distributions and mailings of court, deed and other paper filings.
• Perform or expedite the compilation of litigation documents, including discovery, motion, and trial documents; ensure that filings are complete.
• Perform clerical tasks related to updating and maintaining client files in accordance with established records management policies and procedures.
• Organize and maintain case materials using traditional and electronic document management systems.
• Maintain decentralized file areas for assigned timekeepers as needed. Facilitate the coordination of onsite meeting requests.
• Facilitate the submission of expense reimbursements, vendor invoices, and time entry, and send to appropriate resources as needed.
• Performs other duties as assigned.

To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.

• 2-3 years of relevant experience, preferably within a law firm or professional services environment.
• Some college preferred. Work experience in lieu of a degree will be considered.
• Excellent interpersonal, communication, and customer service skills.
• Positive and professional demeanor; able to interact effectively with personnel at all levels, including attorneys, staff, and clients.
• Ability to maintain confidentiality.
• Demonstrated organizational skills with attention to detail and accuracy in grammar, spelling and punctuation.
• Uses initiative to analyze and solve problems in standardized situations.
• Ability to work independently and to sort priorities with minimum level of direct supervision.
• Able to complete work utilizing all means of remote communication.
• Skillful at navigating internal resources, such as Central IPC and Help Desk, as necessary to manage workflow to ensure successful completion of assigned task.
• Proficient in Microsoft Office Suite and other office technology applications; proficient keyboarding/typing skills.

Nixon Peabody LLP is an Equal Opportunity / AffID? Disability / Veteran. Nixon Peabody is committed to creating a fair workplace and does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.

In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location, is as follows:

• Long Island, NY: $57,500 to $79,200

In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications. Because such contingent compensation is not yet calculable or may be zero ($0) in some circumstances, the above-listed salary range(s) are Nixon Peabody's good faith estimate of the annual salary(ies) it reasonably expects to pay for the position at the time of this posting.

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