4744 - Local Resource Specialist

Nixon Peabody LLP; Chicago (IL); On-site; USD 61,000 - 87,000; Full time

Job summary

Nixon Peabody LLP in Chicago seeks a Local Resource Specialist to provide onsite administrative support to attorneys, staff and timekeepers. You will coordinate input and revision of documents, proofread for accuracy, and handle mailings, filings, and document production to ensure timely delivery.

This role requires 3-5 years of relevant experience, an associate degree, strong communication and confidentiality, and the ability to work 10am-6pm CT.

Qualifications

• 3-5 years of relevant experience in a law firm or professional services environment.
• Excellent interpersonal, communication, and customer service skills.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Provide onsite administrative support to attorneys, secretaries, and staff.
• Coordinate input, revision, and proofreading of correspondence and forms.
• Handle mailings, copies/scans, filings, and document production.
• Mentor new Local Resource Assistants and assist with meetings.

Skills

Interpersonal skills

Communication

Customer service

Education

Associate's Degree preferred

Tools

Microsoft Office Suite

Typing speed

Job description

Job Description

The Local Resource Specialist is responsible for providing local onsite administrative support to meet the needs of the office and timekeepers from all departments. This position performs a variety of complex administrative duties and provides assistance to Reception, Office Services and other groups/departments. The Local Resource Specialist maintains professional contacts with clients, attorneys and staff. An onsite work schedule from 10AM- 6PM CT is available for this position.

A career at Nixon Peabody is the opportunity to do work that matters. It's the chance to use your knowledge to shape what's ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We've created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you're someone who's looking toward the future, we'd love to hear from you.

Location: Chicago, IL

• Work closely with local attorneys, legal secretarial assistants, and paralegals to provide onsite administrative support.
• Monitor and complete incoming work requests in a timely manner, redirecting to appropriate resources as needed.
• Coordinate input and revision of correspondence, documents, memorandum, and forms as requested. Proofread work for accuracy in spelling, grammar, context, and format. Including but not limited to drafting engagement letters, new business intake forms and attorney consultation notes.
• Provide administrative backup support to legal secretarial assistants where appropriate.
• Coordinate copy/scan and print jobs with others to ensure accurate reproduction of documents. Send faxes and e-mails. Prepare and coordinate the mailing of documents/packages via regular mail, overnight delivery, or courier services. Performs or expedite the production of binders, tabs, exhibits and tables of contents.
• Coordinate the distributions and mailings of court, deed, and other paper filings.
• Perform or expedite the compilation of litigation documents, including discovery, motion, and trial documents; ensure that filings are complete.
• Ability to communicate (both verbal and written) with clients and attorneys directly as needed.
• Perform clerical tasks related to creating, updating, and maintaining client files in accordance with established records management policies and procedures including the use of the Records Management database to locate and request files from storage.
• Process check requests, expense reimbursements, and vendor invoices as needed.
• Participate in firm training including soft and IT skills.
• Train and mentor new Local Resource Assistants (LRA) on tasks, responsibilities, and new projects.
• Facilitate the coordination of onsite meeting requests, including reserving conference rooms and visitor offices and notification to local building security as needed.
• Handle short, and/or long-term projects from practice groups and functional areas.
• Update procedural training guides as needed.
• Perform other duties as assigned.

To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.

Job Requirements

• 3-5 years of relevant experience, preferably within a law firm or professional services environment.
• Associate's Degree preferred. Work experience in lieu of a degree will be considered.
• Notary Public certification preferred.
• Excellent interpersonal, communication, and customer service skills.
• Positive and professional demeanor; able to interact effectively with personnel at all levels, including attorneys, staff, and clients.
• Ability to maintain confidentiality.
• Demonstrated organizational skills with attention to detail.
• Adept at analyzing and solving problems, interpreting instructions, and judging when to seek clarification.
• Ability to work independently and to sort priorities with minimum level of direct supervision.
• Skillful at navigating internal resources, such as Central IPC and Help Desk, as necessary to manage workflow to ensure successful completion of assigned task.
• Proficient in Microsoft Office Suite and other office technology applications; proficient keyboarding/typing skills

In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location, is as follows: Chicago, IL: $61,000 to $86,900

In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications. Because such contingent compensation is not yet calculable or may be zero ($0) in some circumstances, the above-listed salary range(s) are Nixon Peabody's good faith estimate of the annual salary(ies) it reasonably expects to pay for the position at the time of this posting.

Nixon Peabody LLP is an Equal Opportunity / Affluent Action Employer: Disability / Veteran. Nixon Peabody is committed to creating a fair workplace and does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly-hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.

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