401(k) Plan Administrator

Celestica; Town of Texas (WI); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Celestica is seeking a 401k Compliance Specialist to provide administrative support for U.S. 401k retirement plans. You will be the primary contact for plan participants, coordinate with ADP, Fidelity, and EPIC, and ensure payroll alignment.

This role requires strong numerical skills, detail orientation, and excellent communication. The ideal candidate has 5+ years in retirement plan administration, HR benefits, and payroll coordination, with proficiency in Excel, HRIS, and benefits platforms.

Qualifications

• 5+ years of experience in retirement plan administration, HR benefits and payroll coordination.
• Strong numerical proficiency with high-volume data arrays (Excel, v-lookups, pivot tables).
• Detail-oriented with the ability to securely manage confidential employee records.
• Excellent written and verbal communication and presentation skills.
• Customer service and interpersonal skills with the ability to respond to employee queries in a timely manner.
• Strong time management and organizational skills for prioritizing complex tasks.
• Knowledge of Excel, Word, PowerPoint, and HRIS platforms (ADP preferred).

Responsibilities

• Set up and enroll new employees in 401k across entities using ADP, Fidelity, and EPIC/Schwab.
• Process, track and upload participant elections and deferral changes.
• Oversee 401k loan tracking and coordinate with third‑party admins to manage reamortization.
• Coordinate with payroll to maintain plan compliance and avoid coverage gaps.
• Respond to employee inquiries about 401k benefits and enrollment timelines.
• Assist with annual plan compliance and year‑end audits (NDT).
• Collaborate with payroll and external consultants to verify census data and loan totals.
• Maintain up‑to‑date IRS limits and plan highlights in internal systems.

Skills

Retirement plan administration

HR benefits coordination

Payroll coordination

Strong numerical skills

Excellent communication

Attention to detail

Education

Bachelor’s degree preferred

HR or Benefits certifications a plus

Tools

ADP

Fidelity

EPIC/Schwab

Excel (v-lookups, pivot tables)

Job description

Location: Remote role or hybrid 3 days in office if a person lives in near Richardson, Dallas–Fort Worth, Austin or Portland Oregon.

Summary

Location: Open to candidates in Texas or Portland Orgeon (Hybrid – 3 days in office). Preferred office locations: Richardson, Dallas–Fort Worth, Austin or Portland Oregon.

The 401k Compliance Specialist provides comprehensive administrative and operational support for the administration of the company's various US 401k retirement plans. This role serves as a primary contact for plan participants, coordinates updates with multiple third-party recordkeepers, and ensures seamless alignment between benefits data and payroll processing.

Detailed Description

Participant Setup & Contribution Management

• Facilitate new employee 401k setup and plan enrollment across multiple legal entities and platforms, including ADP, Fidelity, and EPIC/Schwab
• Process, track, and upload participant election changes regarding contribution percentages or deferral types

Loan Management & Reamortization

• Oversee the end-to-end 401k loan tracking process, specifically monitoring participants who go on or return from leaves of absence
• Coordinate directly with third-party administrators (ADP, Fidelity, EPIC) to suspend loan payments or initiate loan reamortization, ensuring precise communication with the payroll team to maintain compliance and avoid coverage defaults
• Prepare and route specialized documentation, such as principal residence loans, that require manual plan administrator signatures

Employee Support & Inquiry Resolution

• Serve as the first line of contact for employee inquiries regarding 401k benefits, plan rules, and enrollment timelines
• Investigate and troubleshoot participant issues, including portal login difficulties and paycheck contribution/deduction discrepancies

Audit & Compliance Support

• Assist with annual plan compliance requirements, including Non-Discrimination Testing (NDT) and fiscal year audits
• Collaborate with payroll and external consulting teams to extract, compile, and verify year-to-date census files, gross compensation metrics, and loan repayment totals

Vendor and Portal Coordination

• Maintain active communication channels with designated account managers and client service teams across various retirement platforms
• Ensure that internal systems and intranet resources remain accurate with current year IRS limits and plan highlights

Requirements

• 5+ years of dedicated experience in retirement plan administration, HR benefits and payroll coordination
• Strong numerical proficiency and experience managing high-volume data arrays (including Excel tools like v-lookups and pivot tables)
• High attention to detail and a demonstrated capability to securely manage highly sensitive, confidential employee records
• Very high level of attention to detail and accuracy
• Strong verbal and written communication and presentation skills. Able to present and communicate ideas and facts in a clear and articulate manner to all levels of employees in the company
• Strong customer service and interpersonal skills. Ability to empathize and respond to employee queries in a timely and effective manner
• Strong time management and organization skills. Able to evaluate, manage and prioritize multiple highly complex and detailed tasks and projects at any given time
• Strong knowledge of computer applications and the ability to accurately perform tasks in the following applications: Excel, Word, PowerPoint, HRIS platforms (ADP preferred but not required)

Physical Demands

• Duties of this position are generally performed in good working conditions.
• Occasional exposure to elements such as noise, dust, chemicals, operating machinery, temperature extremes, etc.
• Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data.
• Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.
• Occasional travel may be required.

Typical Experience

• 5+ years relevant benefits and/or HR experience

Typical Education

• Bachelor’s degree preferred. Will consider Associate’s degree or High School diploma with relevant work experience
• HR or Benefits certifications are a plus but not required

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Celestica's policy on equal employment opportunity prohibits discrimination based on race, color, creed, religion, national origin, gender, sexual orientation, gender identity, age, marital status, veteran or disability status, or other characteristics protected by law.

This policy applies to hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral and other aspects of employment and also states that retaliation against a person who files a charge of discrimination, participates in a discrimination proceeding, or otherwise opposes an unlawful employment practice will not be tolerated. All information will be kept confidential according to EEO guidelines.

COMPANY OVERVIEW

Celestica, Inc. (NYSE: CLS; TSX: CLS) is a technology leader dedicated to driving customer success and market advancements. With deep expertise in design, engineering, manufacturing, supply chain, and platform solutions, Celestica enables critical data center infrastructure for AI, cloud, and hybrid cloud and advances technologies in high-growth markets. With a talented team and a strategic global network, Celestica helps its customers achieve competitive advantages.

Today, Celestica delivers innovative supply chain solutions globally to customers in strategic two operating and reporting segments: Advanced Technology Solutions (ATS) and Connectivity and Cloud Solutions (CCS):

ATS

This segment serves customers in complex, regulated and high-reliability markets such as Industrial & Smart Energy, Aerospace & Defense, Semiconductor Capital Equipment, and HealthTech. It is engineering led, with deep expertise in design, manufacturing and lifecycle solutions.

CCS

This segment focuses on high-performance technology solutions and services for the data center, serving hyperscalers, digital native customers and enterprises. Celestica's Platform Solutions offering provides innovative and customizable computing, storage and networking solutions enabling AI-driven growth.

Built on a legacy of trust and performance, Celestica has earned its reputation by delivering results in complex and fast-changing markets. Celestica exceeds customer expectations by identifying trends and staying ahead of the curve. Backed by comprehensive capabilities and a global network across North America, Europe and Asia, Celestica helps customers gain competitive advantage with the quality, flexibility and resiliency they need to respond quickly to shifts in demand. Guided by a bold vision to accelerate market advancements, Celestica delivers innovative solutions and technologies that turn complexity into opportunity. Anchored in teamwork and commitment, Celestica strives to be the most trusted partner to its customers and colleagues worldwide.

Celestica would like to thank all applicants, however, only qualified applicants will be contacted.

Celestica does not accept unsolicited resumes from recruitment agencies or fee based recruitment services.

This location is a US ITAR facility and these positions will involve the release of export controlled goods either directly to employees or through the employee's movement within the facility. As such, Celestica will require necessary information from all applicants upon an applicant's acceptance of employment to determine if any export control exemptions or licenses must be filed.