40 Assistant, Operations

Kubota Group; Kansas; On-site; USD 21,000 - 30,000; Full time

Job summary

KUBOTA Corporation is seeking an Operations Assistant to support warehouse and logistics activities in Kansas. The role focuses on onboarding new staff, maintaining compliance with safety and 6S standards, and handling administrative tasks within a fast-paced environment.

You will assist with data entry, reporting, inventory monitoring, and SOP creation, while leveraging SAP to troubleshoot and resolve discrepancies. This position requires strong Excel skills and experience in training teams.

Qualifications

• High school diploma required.
• 2+ years of experience in production/logistics operations preferred.
• Proficient in Microsoft 365 apps; strong to advanced Excel skills preferred.
• Intermediate knowledge of SAP or similar software required.
• Experience supporting training and mentoring team members.

Responsibilities

• Assist onboarding and training for new hires and temporary employees.
• Ensure adherence to company policies, safety and 6S standards, and regulatory requirements.
• Perform administrative duties including filing, scanning, data entry, and preparing operational reports.
• Monitor inventory levels and assist in tracking and reconciliation activities.
• Generate reports, paperwork, and forms for operational needs.
• Respond to inquiries via email and Salesforce to support customer satisfaction.
• Utilize SAP to identify root causes of claims and errors in warehouse processes.
• Resolve missing documentation, shipment, or product discrepancies.
• Assist in creating SOPs, SWIs, and other operational documentation.
• Provide operational support including picking, packing, inventory, receiving, and internal processes.
• Maintain documentation retention and data privacy compliance.
• Other duties as assigned.

Skills

Excel proficiency

MS 365

Training & mentoring

Education

High school diploma

Tools

SAP

Job description

JOB OVERVIEW

The Operations Assistant provides essential operation and administrative support to Operations Supervisors. This role helps ensure efficient day-to-day warehouse and logistics operations while maintaining compliance with company policies, regulatory requirements, and documentation standards.

KEY RESPONSIBILITIES

This position does the following in accordance with all applicable Federal, State and local laws/ regulations and the Company’s policies, procedures and guidelines:

• Assist with onboarding and training activities for new hires and temp employees.
• Ensure adherence to all company policies, safety and 6S standards, and regulatory compliance requirements.
• Perform administrative duties, including filing, copying, scanning, data entry, and preparation of operational reports and documentation.
• Monitor inventory levels and assist in tracking and reconciliation activities.
• Generate reports, paperwork, and forms as needed to ensure successful operations.
• Respond to requests from K-PAW team members and provide responses to their inquiries to support customer satisfaction via email and company Salesforce system ensuring timely and accurate communication.
• Utilize the SAP system to identify root-cause of claims and errors within warehouse processes.
• Resolve missing documentation, shipment, or product discrepancies.
• Assist in the creation of SOPs, SWIs, and operational documentation.
• Provide operational support as needed, including picking, packing, inventory, receiving, and internal processes.
• Comply with documentation retention as well as data privacy requirements.
• Other duties as assigned.

QUALIFICATION

• High school diploma required.
• At least 2 years of experience in a similar production/logistics operation preferred.
• Proficient in Microsoft 365 applications, including Word, Excel, and PowerPoint; strong to advanced Excel skills strongly preferred.
• Intermediate knowledge of SAP or similar software required.
• Experience supporting training and mentoring team members.

LANGUAGE REQUIREMENTS

Must be able to read, write, and communicate fluently in English

EQUIPMENT OPERATION

• Office equipment including computers, copiers, printers, RF scanners, and other technology as required.
• Ability to be trained and certified on Kubota equipment and operate powered industrial vehicles on an occasional basis.

PHYSICAL REQUIREMENT

• Ability to bend, stoop, turn, pivot, walk, and/or stand for 8+ hours.
• Occasionally lifting up to 50 pounds.
• Ability to work in varying temperatures, depending upon the season both indoors and out.
• Ability to wear various PPE in designated areas.
• Requires sufficient personal mobility and physical reflexes to permit the employee to function in a general warehouse and/or office environment and accomplish tasks and duties as outlined.

DISCLAIMER:

The information provided in the description has been designed to indicate the general nature and level of work performed by incumbents within the classification. This description is not intended to be a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job/classification. This job is intended to include the current essential functions of the job. Management reserves the right to add or modify the duties and responsibilities and to designate other functions as essential at any time.