36633285492 - Accountant

Activate Talent; New York (NY); Remote; USD 60,000 - 80,000; Part time

Job summary

An innovative firm is seeking a detail-oriented accountant to manage full-cycle accounting processes and streamline financial workflows. This role involves migrating to QuickBooks Online, ensuring accurate royalty reporting, and enhancing eCommerce operations. You will be responsible for maintaining financial integrity while supporting scalability as the business grows. With a flexible work environment and a focus on process improvement, this position offers an exciting opportunity to contribute to a dynamic team and make a significant impact on financial operations. If you thrive in a fast-paced setting and are passionate about accounting, this role is perfect for you.

Qualifications

• 3+ years of small-business or eCommerce accounting experience.
• Hands-on experience with QuickBooks Online setup and cleanup.

Responsibilities

• Manage full-cycle monthly accounting and reconcile financial activities.
• Prepare quarterly licensing and royalty reports for partners.

Skills

Accounting (cash + accrual)

QuickBooks Online

Advanced Excel/Sheets

eCommerce accounting

Tools

Shopify

WooCommerce

BigCommerce

Job description

Our direct-to-consumer site pulls 50k–200k unique visitors a month and handles quarterly royalty statements for a portfolio of licensed designs. Until now, a desktop-only workflow and a single part-time accountant kept the numbers straight. We’re migrating to QuickBooks Online, expanding the product mix, and need fresh horsepower to keep books tight, reports clean, and cash flowing without friction.

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What You’ll Own

• Full-cycle monthly accounting

Reconcile bank, credit-card, and payment-gateway activity; close the books by the 10th business day.

• Quarterly licensing & royalty reporting

Aggregate sales data, apply contract-specific royalty rates, draft partner statements, and prep cash-out schedules.

• QBD → QBO migration

Map COA, import historical data, stand up automated bank feeds, and document new SOPs so the team can self-serve basic lookups.

• eCommerce clean-up

Align Shopify/Stripe (or similar) settlements with the GL; resolve timing differences on sales tax, refunds, and chargebacks.

• Process-improvement guardrails

Flag scalability gaps, propose dashboards, and lay the groundwork for SKU expansion and higher traffic bands.

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What Success Looks Like in 6 Months

1. Zero-variance closes — Every bank and gateway account ties out, licensing accruals match contracts, and P&L/BS roll forward without suspense entries.

2. Audit-ready royalty trail — Source data ➜ calculations ➜ partner statements are buttoned-up and searchable.

3. QBO humming — The team pulls real-time snapshots (cash, COGS, royalty liability) without pinging you for basic exports.

4. Scalable playbook — Documented SOPs let us flex from a handful of SKUs to hundreds without reinventing the wheel.

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The Nuts & Bolts We’re After

Must-Have Nice-to-Have

3+ yrs small-biz or eCom accounting (cash + accrual) Prior royalty/licensing accounting

Hands-on QuickBooks Online (setup & cleanup) Experience with Shopify, WooCommerce, or BigCommerce finance workflows

Advanced Excel/Sheets (v-lookups, pivot tables) Familiarity with A2X, Synder, or similar eCom integrators

Comfort owning month-end solo & presenting to leadership Exposure to inventory or COGS standard-cost setups

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How We Work

• Asynchronous first. You’ll get clear weekly deliverables and the freedom to knock them out on your schedule, as long as deadlines hold.

• Iterate, don’t wait. Spot a better workflow? Ship the MVP, show us the delta, and we’ll back the upgrade.

• Build for scale. Do the hard thinking now so we don’t bottleneck later.

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Compensation & Logistics

• Hourly contract, paid bi-weekly via ACH.

• 10–15 hours per week to start; likely to expand as traffic and SKU count scale.

• U.S. time-zone overlap preferred for easier hand-offs.