27842-Analyst, Activation Operations

Omnicom Media; New York (NY); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Medical and dental coverage

401(k) plans

Employee stock purchase program

Paid family benefits

Job summary

Omnicom Media in New York seeks a detail-oriented Operations & Billing Coordinator to manage insertion orders, input media schedules into Prisma & MBOX, and prepare monthly billing reports for digital media buys. You will perform monthly invoice matching and work with Shared Services to resolve discrepancies, while supporting process automation across the organization.

The role requires strong Excel skills (VLOOKUP, SUMIFS, PivotTables), excellent communication, and a proactive, team-oriented

Qualifications

• Exceptional organizational skills with a high attention to detail.
• Excellent written and verbal communication skills.
• Analytical Mindset.
• Thrives on accomplishing tasks accurately and efficiently.
• Maintain a high level of integrity and be a team player.
• Ability to prioritize, shift attention when prompted, and work in a fast-paced environment.
• Proficient in Microsoft Office Suite (Excel requirements: VLOOKUP, SUMIFS, PIVOTS, etc.).
• Experience with MediaOcean products a plus.

Responsibilities

• Utilize internal tools to review and send Insertion Orders to vendors and support maintenance of tracking client spends.
• Input and steward media schedule data into Prisma & MBOX.
• Prepare and distribute monthly capital billing reports based on Digital media buys/orders.
• Perform monthly invoice matching within Prisma.
• Collaborate with our Shared Services and Financial Operations teams to reconcile billing and invoice discrepancies.
• Participate with Operations to streamline and automate processes across the business.
• Establish a positive and professional working relationship with all Orion staff.
• Assist with ad hoc operations requests.

Skills

Organizational skills

Communication skills

Analytical mindset

Attention to detail

Team player

Prioritization

Microsoft Excel

MediaOcean experience

Tools

Excel (VLOOKUP)

SUMIFS

PivotTables

MediaOcean

Job description

Job Subfunction

Business Performance and Process Improvement

Agency

Omnicom Media

Job Function

Projects and Performance Improvement

Job Subfunction

Business Performance and Process Improvement

Job Description

Essential Functions

• Utilize internal tools to review and send Insertion Orders to vendors and support maintenance of tracking client spends.
• Input and steward media schedule data into Prisma & MBOX.
• Prepare and distribute monthly capital billing reports based on Digital media buys/orders.
• Perform monthly invoice matching within Prisma.
• Collaborate with our Shared Services and Financial Operations teams to reconcile billing and invoice discrepancies.
• Participate with Operations to streamline and automate processes across the business.
• Establish a positive and professional working relationship with all Orion staff.
• Assist with ad hoc operations requests.

Qualifications

Skills:

• Exceptional organizational skills with a high attention to detail.
• Excellent written and verbal communication skills.
• Analytical Mindset.
• Thrives on accomplishing tasks accurately and efficiently.
• Maintain a high level of integrity and be a team player.
• Ability to prioritize, shift attention when prompted, and work in a fast-paced environment.
• Proficient in Microsoft Office Suite (Excel requirements: VLOOKUP, SUMIFS, PIVOTS, etc.).
• Experience with MediaOcean products a plus.

Wage and Benefits

• We offer a Total Rewards package that includes medical and dental coverage, 401(k) plans, flex spending, life insurance, disability, employee discount program, employee stock purchase program and paid family benefits to support you and your family.

The salary range for this position is posted below. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position, market considerations, budgetary considerations, tenure and standing with the Company (applicable to current employees), as well as the employee’s/applicant’s skill set, level of experience, and qualifications.

65,000.00 - 65,000.00

Employment Transparency

It is the policy to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, ethnicity, gender, age, religion, creed, national origin, sexual orientation, gender identity, marital status, citizenship, genetic information, veteran status, disability, or any other basis prohibited by applicable federal, state, or local law.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The employer will make reasonable accommodations in compliance with the American with Disabilities Act of 1990. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and other job functions are subject to modification. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.

For applicants to jobs in the United States: In compliance with the current Americans with Disabilities Act and state and local laws, if you have a disability and would like to request an accommodation to apply for a position, please email [e-mail]. 65,000.00 - 65,000.00

Policy

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice

For US Job Seekers

It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.

65,000.00 - 65,000.00