26194P1A Student Records Associate

University of Mississippi; Mississippi; On-site; USD 43,000 - 64,000; Full time

Job summary

The University of Mississippi seeks an experienced administrator to oversee the use and maintenance of enrollment and student records information systems, directing process improvements and supervising processing staff to ensure high‑quality delivery of registration services.

Responsibilities include developing policies for enrollment and records, coordinating transfer-credit reviews, communicating with students and admissions staff, safeguarding confidential information, and supporting

Qualifications

• Bachelor's degree required.
• Experience in higher education registrar or student records preferred.
• Ability to handle confidential information and work with diverse student populations.

Responsibilities

• Develop and implement policies for enrollment, student records, and the student information system.
• Help set enrollment and records strategic planning initiatives.
• Serve as liaison among institutional groups for registration information.
• Review transfer coursework and enter transfer credits into the SIS.
• Coordinate transfer-credit evaluations with academic departments.
• Communicate with students about transfer credits and status.
• Address inquiries from students, admissions staff, and faculty.
• Maintain confidentiality of student records per university policy.
• Assist with reporting, audits, and registrar functions.

Education

Bachelor's degree

Job description

The University of Mississippi — fondly referred to as Ole Miss —stands as a premier public research institution with a proud legacyof academic distinction. We are devoted to nurturing a vibrant,inclusive community where every member — student, faculty, andstaff — can achieve their fullest potential.

Join the Ole Miss Family — Build Your Legacy Here!

Job Summary

Provides process-related direction for the use and maintenance ofenrollment and student records information systems, recommendingprocess improvements and supervising processing staff to ensurehigh quality delivery of student registration services.

Job Description

• Assists in the development and implementation of operatingpolicies and procedures for enrollment, student records, and thestudent information system.
• Assists in the development of enrollment and studentrecords-focused strategic planning initiatives and objectives.
• Serves as the liaison among institutional stakeholder groupsproviding registration information and representing the interestsof the unit.
• Review official transcripts from colleges, universities, andother educational institutions for transfer coursework.
• Enter transfer courses, credits, grades, and applicableequivalencies accurately into the student information system.
• Identify coursework requiring review by academic departments orfaculty and coordinate the evaluation process.
• Communicate with students regarding the status and applicationof their transfer credits.
• Respond to inquiries from students, admissions personnel,academic advisors, faculty, and other university offices.
• Assist with resolving discrepancies involving transcripts,transfer coursework, credit hours, grades, or courseequivalencies.
• Review transfer-credit information for accuracy and makeappropriate corrections when necessary.
• Assist with maintaining and updating transfer-creditequivalency information and institutional databases.
• Maintain confidentiality and security of student educationrecords in accordance with university policies and applicablefederal and state regulations.
• Provide professional and courteous service to students fromdiverse educational backgrounds.
• Assist with reporting, audits, special projects, and otherRegistrar's Office functions as assigned

Substitution Statement

An equivalent combination of relatedexperience and education may be considered for this role.Substitutions of the required experience or education will beassessed on a 1:1 substitution basis.

Education Qualifications

Bachelor's (Required)

Experience

Relevant experience| No Experience Required| Not Required

Compensation

$42,640.00 - $63,980.80

Interview Requirement

Interview Requirements: Any candidate who is called for aninterview must notify the Department of EqualOpportunity/Regulatory Compliance in writing of any reasonableaccommodation needed prior to the date of the interview.

EEO Statement

The University of Mississippi provides equal opportunity in anyemployment practice, education program, or education activity toall qualified persons. The University complies with all applicablelaws regarding equal opportunity and does not unlawfullydiscriminate against any employee or applicant for employment basedupon race, color, gender, sex, pregnancy, sexual orientation,gender identity or expression, religion, national origin,ethnicity, citizenship, age, disability, military status, protectedveteran status, genetic information, or any other legally protectedstatus.

Background Check Statement

The University of Mississippi is committed to providing a safecampus community. UM conducts background investigations forapplicants being considered for employment. Backgroundinvestigations include a criminal history record check, and whenappropriate, a financial (credit) report or driving historycheck.