26 - Superintendent Office Coordinator

Pueblo School District 60; Grand Junction (CO); In loco; USD 60.000 - 85.000; Tempo pieno

Descrizione del lavoro

Pueblo School District 60 seeks a Superintendent Office Coordinator to provide high-level administrative leadership at the Administrative Service Center. The role acts as confidential advisor, managing projects, documents, and budget activities to support district priorities.

The position requires an AA degree and five years of executive-level support experience. Strong communication, analytics, and cross-department collaboration are essential.

Competenze

• AA degree in Business Administration or related field; five years of admin experience supporting executive management.
• Background check required; must communicate effectively in English, both written and spoken.
• Knowledge of FERPA and confidentiality practices.

Mansioni

• Serve as chief administrative coordinator for the Superintendent's office.
• Develop and oversee administrative systems ensuring efficiency and compliance.
• Prepare legal and policy documents; monitor budget activities and forecasts.
• Coordinate contracts, inter-district agreements, and sensitive records.
• Liaise with district leadership, staff, and external partners.

Conoscenze

Executive admin

Budget monitoring

Policy support

Communication

Analytical

Project coordination

Confidentiality

FERPA knowledge

Formazione

AA Degree in Business Administration

Bachelor's preferred in Business

Strumenti

Microsoft Office

Google Workspace

Descrizione del lavoro

• Date Posted: 11/11/2026
• Location: Administrative Service Center
• Closing Date: 11/17/2026

It is essential that all employees of Pueblo School District 60 understand our mission is to provide a high-quality education that assures each student the knowledge, skills, and dispositions to lead a life of purpose and impact. Employees support the community and thrive in connecting with our students by embracing the core values of the district, which state:

• We believe that the success of every student is our most important commitment.
• We believe that collaboration and engagement with our community, parents, staff, and students are essential to our success.
• We believe that we must act with integrity, celebrate diversity, and promote equity.
• We believe that each individual must be treated with dignity and respect.
• We believe that the social and emotional well being of our students is as important as their academic needs.
• We believe that it is our responsibility to provide a safe, positive, and supportive environment for our students and staff
• We believe that our community heritage, traditions, and history should inform our response to future student and district needs.

As we embrace these values and consider their impact, we will achieve our vision of being a high performing school district that inspires community confidence. Each employee plays a part, and that contribution should bring us closer to helping each student achieve their dreams.

Job Title

Superintendent Office Coordinator

Work Year

220 days

Department

Superintendent's Office

Reports To

Superintendent of Pueblo School District 60

Salary Range

APT Salary Schedule Column A

Benefits

Fringe Benefits based on Schedule C Benefits

Status

FLSA Status: Exempt

SUMMARY OFFUNCTIONS:

The Superintendent Office Coordinator provides high-level administrative and operational leadership in support of the Superintendent. Serving as a strategic partner and confidential advisor, the Coordinator exercises discretion and independent judgment in managing projects, analyzing information, and making recommendations that impact district operations. Key responsibilities include developing and overseeing administrative systems that ensure the efficiency and compliance of the Superintendent's office, preparing legal and policy-related documentation, and monitoring budget activities to support district priorities. The role requires independent decision-making in handling complex inquiries, resolving complaints, and managing sensitive and confidential matters on behalf of the Superintendent. The Office Coordinator also liaises with district leadership, staff, and external stakeholders to align office operations with organizational goals. Strong analytical, organizational, and communication skills are essential, as the position plays a critical role in advancing the effectiveness of district leadership.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED

• Any combination of education, training, and/or experience equivalent to: AA Degree in Business Administration or related field, and five (5) years of progressively responsible administrative assistant experience supportingexecutive level management
  • Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
  • Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary

PREFERRED

• Bachelor's Degree in Business Administration, Public Administration, or related field
• Demonstrated experience in budget preparation, monitoring, and reporting
• Experience drafting and editing policy documents, reports, or presentations for executive audiences
• Proven ability to manage projects independently, including coordinating cross-departmental initiatives.
• Thorough knowledge of and experience with district and school operations and organization with working knowledge of the functions of other departments

SKILLS AND KNOWLEDGE

• Knowledge of principles and practices of executive-level administrative management, including project coordination, budget monitoring, and policy support
• Knowledge of organization, functions, and operations of a public school district or comparable large organization
• Knowledge of applicable federal, state, and local laws, regulations, and procedures related to education administration, personnel, records management, and confidentiality (e.g. FERPA)
• Knowledge of methods and techniques of preparing complex reports, correspondence, agendas, and presentations for executive audiences
• Knowledge of Office management systems, including advanced proficiency with Microsoft Office Suite, Google Workspace
• Skills in exercising discretion and independent judgement on sensitive and confidential matters
• Excellent written and verbal communication skills with the ability to prepare executive-level correspondence and presentations
• Strong analytical skills for interpreting data, identifying trends, and preparing recommendations.
• Skills in problem-solving, conflict resolution, and responding to complaints or inquiries with professionalism and diplomacy
• Ability to maintain highly complex and complicated records, prepare reports, and ensure strict confidentiality
• Ability to adapt quickly to shifting priorities and emerging issues while maintaining accuracy and attention to details
• Demonstrate an excellent work attitude, with willingness to take responsibility for project completion and implementing initiative in reaching organization goals
• Ability to anticipate executive needs and proactively manage priorities to support organizational goals
• Ability to utilize interpersonal skills using tact, patience, and courtesy to maintain a professional and friendly environment
• Ability to work independently with minimal supervision while exercising initiative, judgement, and accountability
• Ability to effectively handle multiple tasks simultaneously while maintaining accuracy and composure despite deadlines or time constraints

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Serve as the Superintendent's chief administrative coordinator, exercising discretion and independent judgment in managing office operations, prioritizing issues requiring executive attention, and ensuring the Superintendent's time and focus align with district priorities.
• Manage the flow of communication and information on behalf of the Superintendent, analyzing inquiries and concerns, resolving matters independently when appropriate, and determining which require executive or leadership-level involvement.
• Research, compile, and analyze information related to district programs, policy issues, and operational initiatives; prepare executive-level reports, presentations, and recommendations to support decision-making.
• Coordinate preparation of contracts, legal documentation, inter-district agreements, and other sensitive records, ensuring compliance with district policy and regulatory requirements.
• Oversee and maintain the Superintendent's office budget, including tracking expenditures, monitoring fiscal activity, and preparing budgetary reports and forecasts.
• Plan, organize, perform, and evaluate administrative processes to improve efficiency, effectiveness, and compliance within the Superintendent's office, including communications and other staff; recommend and implement procedural enhancements.
• Act as liaison between the Superintendent and district leadership, school staff, community stakeholders, and external partners, representing the Superintendent's office with professionalism and diplomacy.
• Draft correspondence, reports, and communications on behalf of the Superintendent, independently responding to inquiries when appropriate and ensuring the Superintendent is fully briefed on emerging issues.
• Coordinate and manage logistics for Superintendent-led initiatives, special projects, conferences, and retreats, including strategic planning and professional development activities.
• Maintain and safeguard confidential information relating to personnel, legal matters, labor relations, and district operations.
• Anticipate organizational needs, emerging issues, and potential challenges, and proactively develop strategies or materials to support the Superintendent in addressing them.

NON-ESSENTIAL DUTIES

• Perform anyand all other duties as assigned by the Superintendent or designee

PHYSICAL DEMANDS

While performing the duties of this job, the employee is required to stand; walk; sit; use hands and fingers to handle or feel. The work requires the use of telephone and using fingers to operate computer keyboards. The employee is continually hearing and speaking to exchange information. The employee is required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

In a 9-hour workday, this job requires: R – Rarely (Less than .5 hr per day) O – Occasionally (.5 – 2.5 hrs per day) F – Frequently (2.5 – 6 hrs per day) C – Continually (6 – 9 hrs per day) NA – Not Applicable

Physical Requirements

Sitting Continually

Stationary Standing Occasionally

Walking (level surface) Frequently

Walking (uneven surface) Occasionally

Crawling Not Applicable

Crouching (bend at knees) Occasionally

Stooping (bend at waist) Occasionally

Twisting (knees/waist/neck) Occasionally

Turn/Pivot Occasionally

Climbing (stairs) Rarely

Climbing (ladder) Rarely

Reaching overhead Frequently

Reaching extension Frequently

Repetitive use arms Frequently

Repetitive use wrists Frequently

Repetitive use hands grasping Frequently

Repetitive use hands squeezing Occasionally

Fine manipulation Continually

Using foot control Not Applicable

*Pushing/Pulling Maximum weight: 50lbs. Occasionally

Lifting Maximum weight: 50 lbs. Occasionally

Carrying Maximum weight: 50lbs. Occasionally

WORKING CONDITIONS

The noise level in the work environment is usually moderate. The work is performed in a typical office environment.

Pueblo School District No. 60 does not discriminate on the basis of race, creed, color, sex, sexual orientation, gender identity/expression, marital status, national origin, religion, ancestry, age, disability, need for special education services, genetic information, pregnancy or childbirth status, or other status protected by law in admission, access to, treatment or employment in its educational programs or activities. Additionally, a lack of English language skills is not a barrier to admission or participation in activities. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of Student Support Services, Andrew Burns, [e-mail], Title IXCoordinator/Compliance Officer for complaints. This individual can be located at 315 West 11th Street, Pueblo, Colorado 81003, [phone]. Inquiries about Title IX can be directed to Pueblo School District No. 60's Title IX Coordinator/Compliance Officernamed herein; the Assistant Secretary for Civil Rights of the Department of Education at [phone], [e-mail]; or both. Complaint procedures have been established for students, parents, employees, and members of the public. (Policy AC, AC-R-1,AC-R-2, AC-E-1,AC-E-2, AC-E-3).

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