26 - Educational Assistant - Clerical

Pueblo School District No 60; Pueblo (CO); On-site; USD 19,000 - 25,000; Full time

Job summary

Pueblo School District No 60 is seeking an Educational Assistant - Clerical to provide clerical support to a principal and school staff. The role assists with attendance, enrollment, and health-related tasks in a busy office setting.

Requirements include a High School Diploma or equivalent, ESSA qualification, and the ability to communicate effectively in English. The position is non-exempt and based on the district's Schedule B. Training and background checks are part of the process.

Qualifications

• High School Diploma or equivalent is required.
• Highly Qualified status under ESSA.
• Pass Work Keys or Praxis test, or 48 semester hours, or an Associate's degree.
• Fingerprint-based background check required and cleared by HR.
• English communication skills required (oral and written).
• Must be 21 or older at hire.

Responsibilities

• Maintain confidentiality in all aspects of the assignment.
• Assist with clerical functions performed by secretaries.
• Assist with ill or injured students.
• Work tactfully with students, parents, and staff.
• Answer telephones and assist visitors to the office.
• Assist secretary with special reports.
• Operate a variety of office machinery including computers, copy machine, laminator, etc.

Skills

Office practices

Office equipment operation

Clerical work

Independent judgment

Teamwork

Professional communication

Typing certificate

Education

High School Diploma or equivalent

Associates Degree

48 Semester Hours of College Coursework

Work Keys or Praxis

Job description

Skills

It is essential that all employees of Pueblo School District 60 understand our mission is to provide a high-quality education that assures each student the knowledge, skills, and dispositions to lead a life of purpose and impact. Employees support the community and thrive in connecting with our students by embracing the core values of the district, which state:

• We believe that the success of every student is our most important commitment.
• We believe that collaboration and engagement with our community, parents, staff, and students are essential to our success.
• We believe that we must act with integrity, celebrate diversity, and promote equity.
• We believe that each individual must be treated with dignity and respect.
• We believe that the social and emotional well-being of our students is as important as their academic needs.
• We believe that it is our responsibility to provide a safe, positive, and supportive environment for our students and staff
• We believe that our community heritage, traditions, and history should inform our response to future student and district needs.

Job Title:

Educational Assistant - Clerical

Work Year:

153 days 6 hours per day

Department:

Learning Services

Reports To:

Building Principal

Salary Range:

Based on the Misc. Schedule B Non-Exempt Salary Schedule

Benefits:

Fringe benefits based on Schedule B

Status:

FLSA Status: Non-Exempt

Summary Of Functions

The purpose of the Educational Assistant - Clerical is to act as clerical support to an assigned principal and other school staff, to assist with attendance, enrollment, and health related tasks.

Qualifications

Required

• High School Diploma or equivalent
• Highly Qualified status under ESSA
• Pass Work Keys or Praxis test, or
• 48 Semester Hours of College Coursework, or
• Associates Degree
• Employee must complete a fingerprint-based criminal background check and must be cleared by the Office of Human Resources
• Must be able to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary
• Must be 21 years of age or older at the time of hire.

Preferred

• Previous secretarial/clerical experience
• Typing certificate at the rate of 35 W.P.M.
• Experience/knowledge in Pueblo School District 60
• Spanish speaking skills

Skills And Knowledge

• Knowledge of modern office practices and operation of standard office appliances, including desktop computers, typewriters, and copy machines
• Ability to perform general office clerical work quickly and efficiently
• Ability to prioritize, plan, organize, and execute work using independent judgment
• Ability to use standard database, spreadsheet and word processing software effectively. Familiarity with mainframe terminal, electronic mail, and other computerized processes
• Ability to compose clear, concise letters and memos and format reports
• Ability to organize and direct office services for a program unit
• Ability to make math calculations and computations accurately; ability to correctly check in materials
• Ability to maintain moderately complicated records, prepare standard reports, and ensure their confidentiality.
• Excellent work attitude, with willingness to take responsibility for project completion and implementing initiative in reaching organizational goals
• Ability to work cooperatively with others
• Ability to establish and maintain a professional/effective working relationship with all staff, students, parents, city/county officials, and community members
• Ability to work under pressure with a multitude of on-going tasks and last-minute deadlines and changes despite frequent interruptions with minimal errors
• Ability to make independent decisions in accordance with established policies and procedures; Ability to answer routine questions
• Ability to follow verbal and written instructions

Essential Job Duties And Responsibilities

The following statements of duties and responsibilities are intended to describe the general nature and level or work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position. This organization believes that every individual makes a significant contribution to our success. That contribution should not be limited to assigned responsibilities. Therefore, this position description is designed to define primary duties, qualifications and job scope but should not limit the incumbent nor the organization to the work identified. It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of the District's/department's goals. Actual duties, responsibilities, frequency, and percentages may vary depending upon building assignments and other factors.

• Maintain confidentiality in all aspects of this assignment.
• Assist with clerical functions performed by secretaries
• Assist with ill or injured students
• Work tactfully with students, parents, and staff
• Answer telephones and assist with visitors to the office
• Assist secretary with special reports
• Operate a variety of office machinery including computers, copy machine, laminator, etc.

Non-essential Duties

• Perform any and all other duties as assigned by the Building Principal

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is required to stand; walk; sit; use hands and fingers to handle or feel. The work requires the use of telephone and using fingers to operate computer keyboards. The employee is continually hearing and speaking to exchange information. The employee is required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.

In a 6-hour Workday, This Job Requires

R Rarely (Less than .5 hr per day) O Occasionally (.5 2 hrs per day)

F Frequently (2 4 hrs per day) C Continually (4 6 hrs per day)

NA Not Applicable

Physical Requirements

Sitting Continually Stationary Standing Occasionally Walking (level surface) Frequently Walking (uneven surface) Occasionally Crawling Not Applicable Crouching (bend at knees) Occasionally Stooping (bend at waist) Occasionally Twisting (knees/waist/neck) Occasionally Turn/Pivot Occasionally Climbing (stairs) Rarely Climbing (ladder) Rarely Reaching overhead Frequently Reaching extension Frequently Repetitive use arms Frequently Repetitive use wrists Frequently Repetitive use hands grasping Frequently Repetitive use hands squeezing Occasionally Fine manipulation Continually Using foot control Not Applicable* Pushing/Pulling

Maximum weight: 50 lbs. Occasionally Lifting

Maximum weight: 50 lbs. Occasionally Carrying

Maximum weight: 50 lbs. Occasionally

WORKING CONDITIONS:

The noise level in the work environment is usually moderate. The work is performed in a typical office environment.

Pueblo School District No. 60 does not discriminate on the basis of race, creed, color, sex, sexual orientation, gender identity/expression, marital status, national origin, religion, ancestry, age, disability, need for special education services, genetic information, pregnancy or childbirth status, or other status protected by law in admission, access to, treatment or employment in its educational programs or activities. Additionally, a lack of English language skills is not a barrier to admission or participation in activities. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of Student Support Services, Andrew Burns, [e-mail], Title IX Coordinator/Compliance Officer for complaints. This individual can be located at 315 West 11th Street, Pueblo, Colorado 81003, [phone]. Inquiries about Title IX can be directed to Pueblo School District No. 60's Title IX Coordinator/Compliance Officer named herein; the Assistant Secretary for Civil Rights of the Department of Education at [phone], [e-mail]; or both. Complaint procedures have been established for students, parents, employees, and members of the public. (Policy AC, AC-R-1, AC-R-2, AC-E-1, AC-E-2, AC-E-3).

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