26-646.B - Document Controls Specialist

Hilcorp Energy LLC; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

Hilcorp Energy Company in Houston, TX seeks a Document Controls Specialist to ensure proper care, custody, and control of compliance documents and to support change control processes across projects.

You will train staff, manage audits and contribute to the Document Controls program while upholding RBPS, PSM, and RPM requirements. The role emphasizes accuracy, efficiency, and collaboration in a dynamic energy environment.

Qualifications

• Three years minimum oil and gas document controls experience.
• Experience in document control and records management for Greenfield/Brownfield projects.
• Understanding RBPS, PSM, RPM regulatory requirements.
• Ability to manage multiple tasks with minimal supervision.
• Excellent communication and problem-solving skills.
• Strong interpersonal and relationship-building skills in a diverse environment.
• Accurate with high precision and strong organizational skills.
• Professional understanding of templates, functions and styles.

Responsibilities

• Care, custody, and control of compliance-controlled documents.
• Manage Change process to review/approve/publish controlled documents using appropriate technology and equipment.
• Perform document controls functions and deliver timely results.
• Provide customer support and training on document control procedures.
• Input to development of the Document Controls program (procedures, templates, applications).
• Collect and provide transactional data to support budgeting and expenditures.
• Collect and provide information to support compliance audits.
• Gather statistics to support project requests.
• Train and mentor fellow Document Controls Specialists and support personnel.

Skills

Document control

RBPS/PSM

Vendor Docs

SharePoint

AutoCAD Viewer

Microsoft Office

Interpersonal skills

Organizational skills

Education

Bachelor’s Degree

Tools

SharePoint

AutoCAD Viewer

Microsoft Office

Job description

Job Objective

To facilitate best practices with regard to the use, versioning, and protection of business-controlled documents by providing superior customer service through the efficient use of value-added technology, resources, and industry best-practices in records and information management.

Essential Job Responsibilities

• Facilitate the proper care, custody, and control of compliance-controlled documents.
• Assist in the Management of Change process to maintain proper review, approval and publishing of controlled documents in accordance with organizational procedures and policies using the appropriate technology and equipment.
• Perform document controls functions and deliver professional results in a timely and efficient manner.
• Provide customer support and training on document control procedures and standards.
• Identify, document, and provide input to management towards the continued development of the Document Controls program (procedures, processes, templates, applications, etc.)
• Collect and provide transactional data as required to support the management of budget and expenditures.
• Collect and provide information to support compliance audits.
• Gather statistical data (document control metrics) to support project requests.
• Train and mentor fellow Document Controls Specialists and support personnel.

Other Job Responsibilities

• Maintains employee confidence and protects operations, including intellectual property, by keeping information confidential.
• Maintains technical knowledge by attending educational workshops and reviewing professional publications, establishing personal networks, and participating in professional associations.
• Assists other departments within the company with miscellaneous documentation preparation and maintenance projects as needed.
• Adheres to the company’s values – integrity, ownership, urgency, alignment and innovation.
• Supports company vision and mission.
• Adheres to established work schedule, attendance standards and is punctual to work and meetings.
• Other duties as assigned by management.

Qualifications

• Three (3) years minimum experience in oil and gas document controls.
• Possess demonstrable experience of Document Control and Records Management Greenfield and Brownfield Projects/Stages; Engineering and Vendor Document Management, As-building, Turnover processes, and technical close-out.
• Understanding of industrial standards and regulatory document control requirements: Risk Based Process Safety (RBPS), Process Safety Management (PSM), Risk Plan Management (RPM).
• Proven ability to proficiently complete multiple, diverse tasks of differing priorities without close supervision.
• Excellent communication skills with the ability to accurately solve problems.
• Highly competent interpersonal and influencing skills to manage ambiguity, conflict and uncertainty tactfully and diplomatically in a culturally diverse environment.
• Ability to establish and maintain effective working relationships with employees, supervisors, and other departments.
• Ability to perform tasks and achieve results with a high degree of accuracy and precision.
• Excellent administrative and organizational skills.
• Professional understanding of templates, functions and styles.

Expertise in the use and application of the following software

• Required: Microsoft Office (Excel, Word, PowerPoint, and Outlook)
• SharePoint
• AutoCAD Viewer (preferred)

Education Requirements

• Required: Bachelor’s Degree from an accredited four-year university or college in Business, Library Science or a closely related field or minimum 3 years of experience in a same-level role.

Company

Hilcorp, founded in 1989, is the largest privately-held oil and natural gas exploration and production companies in the United States and is the largest oil producer in Louisiana. Headquartered in Houston, TX, Hilcorp has over 2,800 employees in multiple operating areas including the Gulf Coast of Texas and Louisiana, the Northeast United States, Wyoming, New Mexico and Alaska's Cook Inlet and North Slope. Our formula is to grow the company by leveraging our core competencies and operational expertise. Our proficiency in these key areas has resulted in significant growth over the last several years. Hilcorp is consistently acknowledged for its culture, values and ethics. In fact we have been recognized by multiple, local and national, publications as one of the best places to work in America. Hilcorp has also been commended for its unique programs that foster charitable giving by its employees and our emphasis on partnering with the communities in which we operate. We take great pride in our accomplishments and strive to maintain a culture that will allow for continued growth.

Equal Opportunity Employer

Hilcorp Energy is an Affіmative Action/Equal Opportunity Employer. All qualified individuals will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, and any other basis protected by law.

Disability Accommodation

Individuals with disabilities needing assistance in the recruitment process are encouraged to contact Human Resources directly.