26-27 Out of School Time Programs and Partnerships Coordinator

Somerville Public Schools; Somerville (MA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Benefits Eligible

Job summary

Somerville Public Schools seeks an OST Coordinator of Programs and Partnerships to oversee non-school hours programming district-wide, coordinating with school leaders, the City, and community partners to identify needs and centralize operations through a digital registration system.

You will implement a proactive communications plan, ensure equitable access, and collaborate with SPS Communications to reach all families while guiding staff and partners in program evaluation and data management.

Qualifications

• Bachelor's degree required.
• 3–5 years’ experience coordinating youth out-of-school-time programs with evidence-based practices.
• Experience with curriculum development, implementation, and evaluation.
• Experience working with municipalities and city systems preferred.
• Experience in managing program budgets preferred.
• Experience presenting to community members, committees, and boards.
• Experience using online registration/program management platforms.
• Experience in diverse urban K-12 educational settings is preferred.
• Proven system-building, organizational, and collaboration skills.
• Strong communication skills and proficiency in public speaking.

Responsibilities

• Coordinate OST programs and partnerships during the school year and vacations.
• Serve as a liaison between school leaders, the City, and community partners to address student needs.
• Help centralize OST operations via a centralized system and data management.
• Develop and implement communications strategies with SPS Communications Department.
• Support program evaluation, data collection, and reporting to the Steering Committee.
• Oversee space planning and safety considerations with Facilities for partner providers.
• Coordinate district summer programming in collaboration with OST director and Somerpromise.

Skills

Communication

Public speaking

Project management

Organizational skills

Problem solving

Staff coordination

Education

Bachelor's degree in Child Development, Education, or related field

Tools

Arbiter

Job description

Position Summary

The SPS Out-of-School-Time (OST) Coordinator of Programs and Partnerships coordinates and provides oversight of SPS programs and partnerships during non-school hours throughout the school year and vacation periods to support the academic and social-emotional development of students.

The Coordinator serves as a strategic liaison between school leaders, district directors, the City, and community partners to identify and address student needs. Central to this role is the continued centralization of district OST operations through the implementation of a digital database for streamlined registration and data management, and the execution of a proactive communication strategy in partnership with the SPS Communications Department to ensure equitable program access for all families.

Essential Functions & Responsibilities

The responsibilities listed below reflect the primary duties of the position; the omission of specific statements of duties does not exclude them from the role. Additional responsibilities that are similar, related, or a logical assignment to the position may be assigned as needed to meet program, legal, or operational needs.

Program Coordination & Oversight

• Operational Oversight: Provides operational oversight, guidance, and/or support for OST programs and partnerships during the school year via periodic (weekly) visits, bi-weekly collaborative zoom meetings and reporting out to the Steering Committee; maintains a shared document regarding visits and support provided.
• Needs Identification: Works in partnership with school Principals, district Department Directors, and keeps OST Director informed at all times to identify additional academic and/or enrichment programming beyond the school day to address identified gaps or needs. Tracks and monitors progress and addresses any areas of concern.
• Partner Research: Researches and helps identify potential partner organizations based on the criteria of the guidance of the steering committee. Works closely with the SomerPromise Community OST Coordinator.
• Staff Support: Supports new OST staff in implementing enrichment programs in coordination with Assistant Director of Out of School Time/Community Schools.

Facilities

• Supports the OST Director and the SPS Facilities, Transportation and Safety Coordinator around space planning and safety concerns for partner providers

Continuous Quality Improvement

• Partners with the SomerPromise Community OST Coordinator around regular implementation of OST program evaluation tools.

System Implementation & Data Management

• Centralized System: Fully implement a centralized system across all OST programs to streamline and manage data, attendance, registration, health records, and more (e.g., Arbiter). Train users on how to utilize the system.
• Digital Catalog: Maintains a centralized digital catalog of all OST programs with integrated registration.
• Data Impact: Works with OST programs and city cross-sector team to ensure that impact data is being collected and analyzed; ensures data collection process is implemented based on the Steering Committee guidelines.

Communications & Family Engagement

• Inter-departmental Collaboration: Partner with the SPS Communications Department and Somerville Family Learning Collaborative (SFLC) to ensure timely, proactive, and accessible family communication (e.g., program updates, timelines, changes).
• Communication Strategy: Works with the OST Director, Communications Department, SFLC, and OST Steering Committee to develop communications strategy for OST programming.
• Protocols: Establish standardized internal and external communication protocols to ensure clarity and consistency across all stakeholders.
• Public Engagement: Utilize public speaking skills and professional presentations to engage families and community partners regarding OST opportunities and impact.
• Administrative Coordination: Supports the maintenance of a comprehensive calendar/database of OST programs by school

Summer & Seasonal Programming

• District Summer Program Preparation: Plans district summer programming in coordination with OST director, district and department directors, and Somerpromise, holding regular meetings beginning in January.
• Non-SPS Summer Programs Oversight: Works in partnership with SPS Summer School Director(s) to coordinate and oversee additional non-SPS summer enrichment programming and provide regular updates to the Steering Committee.

Safety, Resources & Clinical Support

• Emergency Issues: Works within established district structures to appropriately address OST emergency issues or concerns.
• Steering Committee Liaison: Keeps OST Steering Committee apprised of needs, concerns or anticipated challenges along the lines of operation and safety procedures and protocols.
• Social-Emotional Support: Communicates with OST student services coordinator and OST clinical consultant to support partners in developing aligned systems of social-emotional support.

Fiscal & Proposals

• Enrichment Proposals, Scopes of Service, and Provider communication: Coordinates OST enrichment activities in collaboration with OST site directors, principals, vendors, and finance team including organizing the submission of proposals, scopes of service, and evaluation within the perimeters of the budget.
• Grant Collaboration: Collaborates with SomerPromise and District team to pursue grants to support the finances of OST partnerships.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the position’s essential functions.

• Physical Strength Requirements: Moderate – lift, carry, push, or pull 20-50 lbs
• Posture & Movement Requirements: Frequent standing and walking; ability to respond quickly to crisis activity
• Sensory Requirements: Ability to perceive written information (near vision); Ability to perceive distant objects or hazards (far vision); Ability to hear and understand verbal instructions; Ability to speak clearly

Qualifications, Knowledge, Abilities, & Skills

• Education: Bachelor's degree in Child Development, Education, or related field.
• Experience: 3 - 5 years’ experience with evidence-based youth out-of-school-time program coordination.
• Experience with curriculum development, implementation, and evaluation.
• Experience working with municipalities and city systems preferred.
• Experience in supporting the management of program budgets preferred.
• Experience in presenting to community members, committees, and boards.
• Experience using online registration/program management platform.
• Experience working in a diverse, urban K-12 educational setting is preferred.
• Proven system building, organizational, and collaboration skills.
• Strong communication skills; proficiency in public speaking and creating professional presentations.
• Strong project management and record-keeping skills.
• Strong problem solving skills

Reporting Relationships

• The Position Reports to: The Out of School Time Director

Terms of Employment

• Work Year: Full-Year (260 Days)
• Work Hours: 8 hours/day
• FLSA Status: Exempt
• Locations: District Wide
• Union Affiliation: Non Union
• Benefits Status: Eligible
• Proration Clause: Your compensation and working days for the initial pay period will be adjusted proportionally based on your official start date.

Pre-Employment Requirements

MA Criminal Offender Record Information (CORI) Clearance
Fingerprints

The Somerville Public Schools does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, religion, disability, pregnancy, home status, marital/civil union status, sex/gender, gender identity, sexual orientation, citizenship status, place of birth, national origin, ancestry, cultural identity, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.