25-451.B - Document Control Specialist

Hilcorp Energy Company; Alaska; On-site; USD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking company as a Document Control Specialist, where you'll play a crucial role in managing business-controlled documents. This position offers the opportunity to work with cutting-edge technology and best practices in records management. You'll support various departments, ensuring compliance and efficiency while fostering a culture of integrity and innovation. If you have a passion for organization and communication, and want to contribute to a recognized leader in the oil and gas industry, this is the perfect opportunity for you.

Qualifications

• Minimum 3 years experience in oil and gas document controls.
• Expertise in document control for Greenfield and Brownfield projects.

Responsibilities

• Facilitate the proper care and control of documents.
• Provide customer support and training on document control procedures.

Skills

Document Control

Records Management

Communication Skills

Organizational Skills

Interpersonal Skills

Education

Bachelor's Degree in Business or Library Science

3 years experience in a similar role

Tools

Microsoft Office

SharePoint

AutoCAD Viewer

Job description

25-451.B - Document Control Specialist page is loaded

25-451.B - Document Control Specialist

Apply locations Anchorage, AK time type Full time posted on Posted Yesterday time left to apply End Date: May 12, 2025 (2 days left to apply) job requisition id R005124 To facilitate best practices regarding the use, versioning, and protection of business-controlled documents by providing superior customer service through the efficient use of value-added technology, resources, and industry best-practices in records and information management.

Essential Job Responsibilities:

• Facilitate the proper care, custody, and control of documents.
• Assist in the Management of Change process to maintain proper review, approval and publishing of controlled documents in accordance with organizational procedures and policies using the appropriate technology and equipment.
• Perform document controls functions and deliver professional results in a timely and efficient manner.
• Provide customer support and training on document control procedures and standards.
• Identify, document, and provide input to management towards the continued development of the Document Controls program (procedures, processes, templates, applications, etc.)
• Collect and provide transactional data as required to support the management of budget and expenditures.
• Collect and provide information to support compliance audits.
• Gather statistical data (document control metrics) to support project requests.
• Train and mentor fellow Document Controls Specialists and support personnel.

Other Job Responsibilities:

• Maintains employee confidence and protects operations, including intellectual property, by keeping information confidential.
• Maintains technical knowledge by attending educational workshops and reviewing professional publications, establishing personal networks, and participating in professional associations.
• Assists other departments within the company with miscellaneous documentation preparation and maintenance projects as needed.
• Adheres to the company’s values – integrity, ownership, urgency, alignment and innovation.
• Supports company vision and mission.
• Adheres to established work schedule, attendance standards and is punctual to work and meetings.
• Other duties as assigned by management.

Qualifications:

• Three (3) years minimum experience in oil and gas document controls.
• Possess demonstrable experience of Document Control and Records Management Greenfield and Brownfield Projects/Stages; Engineering and Vendor Document Management, As-building, Turnover processes, and technical close-out.
• Understanding of industrial standards and regulatory document control requirements:Risk Based Process Safety (RBPS), Process Safety Management (PSM), Risk Plan Management (RPM).
• Proven ability to proficiently complete multiple, diverse tasks of differing priorities without close supervision.
• Excellent communication skills with the ability to accurately solve problems.
• Highly competent interpersonal and influencing skills to manage ambiguity, conflict and uncertainty tactfully and diplomatically in a culturally diverse environment.
• Ability to establish and maintain effective working relationships with employees, supervisors, and other departments.
• Ability to perform tasks and achieve results with a high degree of accuracy and precision.
• Excellent administrative and organizational skills.
• Professional understanding of templates, functions and styles.
• Expertise in the use and application of the following software:
  • Required: Microsoft Office (Excel, Word, PowerPoint, and Outlook)
  • SharePoint (preferred)
  • AutoCAD Viewer (preferred)

Education Requirements:

• Preferred: Bachelor’s Degree from an accredited four-year university or college in Business, Library Science or a closely related field or minimum 3 years of experience in a same-level role.

Certifications, Licenses, Registrations:

• None.

About Us

Hilcorp, founded in 1989, is the largest privately-held oil and natural gas exploration and production companies in the United States and is the largest oil producer in Louisiana. Headquartered in Houston, TX, Hilcorp has over 2,800 employees in multiple operating areas including the Gulf Coast of Texas and Louisiana, the Northeast United States, Wyoming, New Mexico and Alaska's Cook Inlet and North Slope. Our formula is to grow the company by leveraging our core competencies and operational expertise. Our proficiency in these key areas has resulted in significant growth over the last several years. Hilcorp is consistently acknowledged for its culture, values and ethics. In fact we have been recognized by multiple, local and national, publications as one of the best places to work in America. Hilcorp has also been commended for its unique programs that foster charitable giving by its employees and our emphasis on partnering with the communities in which we operate. We take great pride in our accomplishments and strive to maintain a culture that will allow for continued growth.

Hilcorp Energy is an Affirmative Action/Equal Opportunity Employer. All qualified individuals will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, and any other basis protected by law. Individuals with disabilities needing assistance in the recruitment process are encouraged to contact Human Resources directly.