25/26 SY : Registrar - Pasadena

Richard Milburn Academy; San Antonio (TX); On-site; USD 35,000 - 45,000; Full time

Job summary

Richard Milburn Academy is seeking a full-time Registrar for the Pasadena campus. The role involves managing student enrollment, maintaining records, and ensuring effective communication with students and parents. Ideal candidates will have strong organizational skills, proficiency in office software, and a positive attitude. This position requires a high school diploma, with an associate's degree preferred, and previous experience in a registrar or secretarial role is advantageous.

Qualifications

• Previous registrar or secretarial experience preferred.
• Proficiency in MS Word, Excel, Outlook, and minimum typing speed of 50 WPM.

Responsibilities

• Greets parents and students and assists in completing enrollment documentation.
• Enrolls students and accurately enters demographics in student data system.
• Handles telephone calls, questions, and records messages accurately.

Skills

Time Management

Customer Service

Organizational Skills

Education

High School Diploma

Associate's Degree

Tools

MS Word

Excel

Outlook

Job description

Region:

4

School District/Employer:

Richard Milburn Academy

District Category/Employer:

Campus, Charter/Private

Position:

Registrar - Pasadena

Assignment Level:

High School

Area:

Office Support

Job Title:

25/26 SY: Registrar - Pasadena

School:

Richard Milburn Academy

Campus Description:

Date Posted:

5/9/2025

Deadline:

Until Filled

Openings:

1

Commitment:

Full Time

Description/Notes:

ESSENTIAL DUTIES AND RESPONSIBILITIES (include but are not limited to):

1. Greets parents and students and assists in completing all required enrollment documentation.
2. Determines CIDOR/Proof of residency.
3. Enters TREX for all incoming students, and fulfills TREX requests for withdrawn students.
4. Enrolls students and accurately enters demographics in student data system in a timely manner.
5. Scans all related student documents into the student data system.
6. Issues preliminary student schedules.
7. Enters all schedules provided by counselors.
8. Secures proper documentation for withdrawals and enters data into student data system.
9. Follows up on leavers and documents proper leaver codes.
10. Notifies students, teachers, Diags, and LSSPs of schedule changes promptly.
11. Enters transfer credits accurately and timely.
12. Enters student coding such as special education, ESL, 504, at-risk, and economically disadvantaged as directed.
13. Enters health records timely.
14. Runs reports cards, progress reports, and assists with grades management.
15. Handles telephone calls, questions, and records messages accurately.
16. Greets visitors and stakeholders professionally and respectfully.
17. Compiles operational statistics and data as assigned.
18. Produces and submits reports as directed by the School Director and Executive Director of Instructional Operations.
19. Performs additional tasks as assigned or delegated by the School Director.
20. Prepares and sends correspondence to parents as directed.
21. Provides reports to the Executive Director of Instructional Operations as needed.

Qualifications:

High school diploma required; associate's degree preferred.

Previous registrar or secretarial experience preferred.

Proficiency in MS Word, Excel, Outlook, and a minimum typing speed of 50 WPM.

Excellent time management and customer service skills.

Experience with filing systems, record keeping, and operating office equipment.

Ability to prioritize independently and work accurately under pressure.

Maintain confidentiality of student and staff information.

Willingness to attend training throughout the school year at various locations.

Ability to communicate effectively with various constituencies and possess organizational skills.

A positive attitude and sense of humor are desirable.