23532 - Project Manager (National)

Ministry of Justice; National (WA); Sur place; USD 87 000 - 120 000; Plein temps

Résumé du poste

Ministry of Justice is seeking a Senior Executive Officer to lead the delivery of projects within the BD3 portfolio, ensuring clear scope, plans and governance. You will coordinate cross-functional teams, manage dependencies and provide reliable information to senior governance forums.

Reporting to BD3 leadership, you will drive business readiness, engagement and handover to business-as-usual, while tracking benefits and progress across a changing portfolio.

Qualifications

• Experience leading delivery of projects and significant workstreams.
• Ability to define project scope, objectives, deliverables and success measures with sponsors and stakeholders.
• Develop and maintain delivery plans with milestones, resources, risks and dependencies.

Responsabilités

• Lead the delivery of projects or significant workstreams, with agreed outcomes, timescales and priorities.
• Define project scope, objectives, deliverables and success measures with sponsors and stakeholders.
• Develop and maintain clear delivery plans, including milestones, resources, risks, issues and dependencies.
• Establish proportionate governance and provide clear reporting to senior leaders and decision-making forums.
• Build relationships across organisational boundaries with cross-functional teams and external partners.
• Ensure projects are prepared for implementation, including business readiness, communications and training.
• Track delivery against outcomes and benefits, adjusting plans as needed.
• Contribute to BD3 portfolio planning and continuous improvement of delivery approaches.

Description du poste

ISD - Information Services Division within the Security and Information Directorate (SID)

Business Design, Development and Deployment (BD3)

Grade

Senior Executive Officer (SEO)

Overview of Security and Information Directorate (SID)

Security and information management are fundamental to enabling the Ministry of Justice to deliver its services. SID brings together specialist teams that help the department manage information securely, lawfully and transparently.

We identify, manage and mitigate security, data protection and information risks, and provide assurance against those risks. We work across the Ministry of Justice, its agencies, the Government Security Group, the Government Knowledge and Information Management profession and other partners.

We also support improvement and change where better information, technology, processes and ways of working can improve outcomes for the department and its users.

Team Profile

Information Services Division is responsible for ensuring the MoJ:

• Manages its information so that it knows what is held and where it is held - Knowledge management and Records management
• Holds its information in compliance with legislation and is accessible - Data protection and freedom of information
• Is clear who owns the information and that they understand their responsibilities - Knowledge management
• Holds its information securely - Information assurance

Business Design, Development and Deployment (BD3)

The Business Design, Development and Deployment team, known as BD3, turn the Information Services Division and departmental priorities into planned and controlled delivery.

We provide project, change and service improvement capability across a varied portfolio.

Our work includes records and information management, subject access requests, redaction, public inquiries, information security and digital services. Projects range from improving existing processes to developing digital solutions, supporting procurement, and implementing wider departmental change.

We work with operational teams, subject matter experts, digital and technology colleagues, commercial, finance and legal teams, senior leaders, suppliers and other government organisations. The team also supports portfolio planning so that new work can be prioritised against capacity, dependencies and expected benefits.

Summary

The Project Manager will lead the delivery of projects and significant workstreams within the BD3 portfolio, from initial definition and planning through to implementation, transition and closure.

You will bring structure to complex work, maintain delivery momentum and make sure scope, plans, risks, dependencies, decisions and outcomes are clear. You will work across a changing portfolio and will need to build effective relationships with colleagues at all levels.

You will provide clear and reliable information to senior leaders and governance forums so that decisions can be made quickly and on the basis of good evidence.

Responsibilities, Activities and Duties

The postholder will be expected to:

• Lead the delivery of projects or significant workstreams, taking responsibility for agreed outcomes, timescales and priorities.
• Define project scope, objectives, deliverables and success measures with project sponsors, stakeholders and subject matter experts.
• Develop and maintain clear delivery plans, including milestones, resources, risks, issues and dependencies.
• Establish proportionate governance and provide clear, accurate reporting to senior leaders and decision-making forums.
• Build effective relationships across organisational boundaries, bringing together operational teams, policy, digital, commercial, finance, legal and other specialist colleagues as required.
• Work with subject matter experts and users to understand requirements, identify practical solutions and support effective decision-making.
• Manage changes to scope and priorities, assessing the impact on delivery and escalating where appropriate.
• Support business cases, options appraisals, procurement activity and supplier engagement where required.
• Ensure projects are prepared for implementation, including business readiness, communications, training, adoption and handover into business-as-usual arrangements.
• Track delivery against intended outcomes and benefits, identifying barriers and taking action to maintain progress.
• Contribute to BD3 portfolio planning, prioritisation and continuous improvement of project delivery approaches, reporting and tools.
• Provide day-to-day leadership to colleagues working on projects and, depending on business need, undertake line management responsibilities.

This list reflects the current requirements of the role and is not intended to be exhaustive. The postholder may be asked to undertake other duties appropriate to the grade as priorities and the portfolio develop.