230 Day Administrative Assistant 3

Wichita Public Schools - USD259; Wichita (KS); On-site; USD 2,066,000 - 2,755,000; Full time

Job summary

Wichita Public Schools - USD259 is seeking an Administrative Assistant 3 to perform general clerical duties, answer phones, and support administrative staff. The role includes typing, electronic filing, and mail distribution as part of daily tasks.

The position requires solid communication skills, basic Excel proficiency, and the ability to manage multiple assignments while maintaining confidentiality in a school environment.

Qualifications

• High school diploma or GED required.
• Some office experience preferred.
• Proficiency in Microsoft Word and Outlook with basic Excel skills.
• Strong communication and customer service abilities.
• Ability to handle multiple tasks and maintain confidentiality.

Responsibilities

• Serve as receptionist for the building, answer phone calls, and provide information to callers.
• Assist with copying and distribution of documents and other materials for administrative staff.
• Maintain copier, office machines, and vending machines.
• Assist in maintaining inventories or supplies for ensuring item availability.
• Perform clerical duties for other staff as requested.

Skills

Verbal & written communication

Customer service orientation

Professional demeanor

Multitasking

Education

High School diploma or GED

Tools

Microsoft Word

Outlook

Excel (basic)

Job description

Description Job Title: Administrative Assistant 3

Position Function: Performs general clerical duties; which may be required but not limited to answering phones, intermediary computer functions, typing, and electronic filing, and copying, scanning, and distributing mail.

Essential Performance Responsibilities

• Serve or assist as receptionist to the building, answering phone calls, and providing information and assistance to callers
• Assists with copying and distribution of documents and other materials for administrative and clerical staff
• Maintain copier, office machines, and vending machines
• Assists in maintaining inventories or supplies and materials for the purpose of ensuring items’ availability
• Perform clerical duties for other staff as requested

Additional Duties: Assists with additional duties as assigned by Supervisor.

Equipment: The employee must demonstrate the ability to use basic office equipment such as computers, scanners, copiers, and fax machine. Must always comply with WPS guidelines for equipment use.

Travel: Limited travel between schools and central offices may be required.

Physical And Mental Demands

• Work in standard office and school building environments
• Ability to work outdoors during outdoor student activities
• Additional demands upon request of Supervisor

Knowledge, Skills, And Abilities

• Ability to communicate effectively both verbally and written with others inside and outside of the organization for the purpose of giving and obtaining information
• Intermediate computer proficiency and the ability to effectively use Microsoft Word and Outlook with basic skills in Excel, which will be determined and validated by testing
• Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments
• Ability to communicate effectively with a supervisor when their discretion is needed
• Ability to provide exceptional customer service
• Displays a significant degree of professionalism and confidentiality
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company’s mission, purpose, goals and the role of every employee in achieving each of them

Qualifications Interrelations

• Contact with personnel within the district and with customers and vendors
• Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service

Employee Punctuality And Appearance

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
• Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator
• All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position

Qualification Profile

• A High School education or GED is required
• Some experience is necessary

FLSA Status: Non-Exempt