22934 - Contract Manager Residency Supervisor

Virginia Department of Transportation; Franklin (VA); On-site; USD 70,000 - 110,000; Full time

Job summary

Virginia Department of Transportation seeks a Contract Manager to oversee maintenance contracts for a residency area. You will develop scopes, monitor performance, and coordinate with contractors and internal teams to ensure compliance with specifications and safety requirements.

The role emphasizes contract administration, data reporting, and procurement knowledge to support field operations and public service delivery.

Qualifications

• Ability to develop contract specifications, scopes of work and engineering estimates.
• Ability to read, interpret, apply maintenance contracts, plans and policies.
• Ability to gather data and prepare reports.
• Ability to supervise, oversee contractors and crew operations.
• Knowledge of procurement practices and contract administration.

Responsibilities

• Develop contracts according to scope for assigned program area.
• Provide contracting guidance and support to others in contract management.
• Oversee and evaluate performance of contract work according to specifications.
• Monitor and review activities and progress; communicate with contractors and respond to questions.
• Document contractor performance and progress; resolve conflicts and address citizen concerns.
• Coordinate project showings and preconstruction conferences.
• Assist in emergency operations contracts and snow removal contract management.
• Update and maintain records, reports and systems related to assigned contracts.

Skills

Contract management

Contract development

Contract oversight

Data collection & reporting

Team supervision

Problem solving

Safety awareness

Education

Business Administration/Public Administration/Engineering degree

Combination of training/experience/education

Tools

Computer software proficiency

Job description

Job Description

Provide day-to-day oversight of contractors performing maintenance activities for the residency area. Manage field maintenance service contracts, interpret contract provisions and provide technical guidance to contractors and field staff.

Job Description

Provide day-to-day oversight of contractors performing maintenance activities for the residency area. Manage field maintenance service contracts, interpret contract provisions and provide technical guidance to contractors and field staff.

How You Will Contribute

• Contract Development: Develop contracts according to scope for assigned program area.
• Contract Guidance and Support: Provide contracting advice and support to others in the area of contract management. Provide support and analysis to leaders to assist in determining what contracts exist to accomplish work and provide input to different contracting approaches.
• Contract Management: Oversee and evaluate performance of contract work according to specifications. Monitor and review activities and progress. Communicate with contractors and respond to questions or issues that arise.
• Contract Management: Oversee, evaluate and document contractor performance and progress to ensure work is performed according to contract. Review, inspect and verify completed work based on contract specifications and provisions. Communicate and meet with contractors to discuss contract questions and resolve conflicts. Review and respond to citizen concerns and complaints regarding contract relation issues. Measure and calculate quantities for payment. Review and communicate safety issues to contractor to assure safety of workers and the traveling public. Conduct utility relocation reviews prior to and during work activities. Coordinate and conduct project showings and preconstruction conferences. Pursue resolution of disputes and provide support on claims.
• Contracting Processes and Procedures: Follow established processes and procedures in all phases of contract development and monitoring. Provide support in overall contract planning, development and implementation.
• Emergency Operations: Assist in the development and management of snow removal and emergency operations contracts. Coordinate contract forces to meet established guidelines on snow and ice removal from roadways. Document and address contractor performance issues. Notify management team if any corrective action is taken or needed. Calculate and verify contract pay items.
• Maintenance Contract Development: Scope, compile and review maintenance and emergency response contracts. Develop and recommend improvements to contract services. Secure field data to formulate and scope maintenance services, roadside contracts, pavement schedules, guardrail repair or replacement, RAAP and SAAP contracts. Develop maintenance contracts from bidding stage through final contract payment. Present cost estimates and make or buy analysis to management team. Track guardrail damage and collect information from county and state agencies. Provide estimates and documentation for reimbursement of guardrail repair expenditures. Assist residency in completing investment and service recommendations, performance and needs assessments, and outsourcing recommendations. Respond to audit findings and resolve irregularities.
• Reporting and Systems: Update and maintain records, reports and systems related to assigned contracts.
• Time Management: Demonstrate ability to manage several assignments at the same time, working through subordinate staff. Occasionally will need to perform tasks outside of normal role of responsibility. Encourage team building environment among staff and in the execution of duties. Keep staff and supervisor updated on important developments and on work assignments.

What Will Make You Successful

• Ability to analyze problems, document and communicate performance results and identify solutions to support residency goals and objectives.
• Ability to develop contract specifications, scopes of work and engineering estimates.
• Ability to develop, read, interpret and apply maintenance contracts, plans, sketches and policies.
• Ability to gather data and prepare reports.
• Ability to supervise work and oversee contractors and crew operations.
• Considerable knowledge of roadway maintenance and construction operations, equipment and techniques.
• Knowledge of federal and state permits related to roadway construction and maintenance activities.
• Knowledge of federal and state transportation rules, regulations and policies.
• Knowledge of supervisory principles and practices to include performance management and discipline.
• Skill in the use of computers and software applications.

Minimum Qualifications

• Ability to develop contract specifications, scopes of work, engineering estimates, and perform mathematical calculations.
• Ability to develop, read, interpret, apply maintenance contracts, plans and policies.
• Ability to gather data and prepare reports.
• Ability to supervise, oversee contractors and crew operations.
• Knowledge of contract development, administration and management.
• Knowledge of federal, state, transportation rules, regulations and policies.
• Knowledge of procurement practices.
• Knowledge of roadway maintenance, construction operations, equipment and techniques.
• Skill in the use of computers and software applications.
• Valid driver's license.

Additional Considerations

• A combination of training, experience, or education in Business Administration, Public Administration, Engineering or related field desired.
• Experience developing maintenance contracts and monitoring contractor performance.
• Experience in contract administration and monitoring and supervising contract monitors.
• Experience with contract advertisement and bidding procedures.
• Knowledge of state permit process related to roadway construction and maintenance activities.

Physical Requirements

Physical Requirements

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.

VDOT Code of Ethics

Standards of Conduct

Physical Requirements

Physical Requirements