22103 - Facilities Specialist

Virginia Department of Transportation; Culpeper (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

Virginia Department of Transportation in the United States is seeking skilled personnel to manage and oversee facilities operations, maintenance and construction projects. The role involves contract administration, documentation, and hands-on work to ensure compliance with plans, codes, and standards.

The position requires strong communication, cost estimation, and project management abilities, with knowledge of building trades and proficiency in reading engineering drawings.

Qualifications

• Ability to communicate clearly in writing and orally.
• Ability to estimate quantities and costs for projects.
• Ability to manage multiple tasks and deadlines in stressful environments.
• Ability to oversee contracts and facilities operations.
• Ability to read and interpret engineering drawings and codes.
• Knowledge of building trades (electrical, plumbing, HVAC, carpentry, masonry).
• Valid driver's license.

Responsibilities

• Administer and oversee facilities contracts to ensure compliance with plans and specs.
• Prepare documentation for in-house and contractor work, including photos and estimates.
• Perform unscheduled or emergency repairs to facilities.
• Execute work orders for construction, maintenance and renovations.
• Obtain permits and issue work orders under building permit procedures.
• Inspect and document existing facility conditions and plan preventive maintenance.

Skills

Communication

Cost estimation

Contract management

Reading drawings

Building trades knowledge

Tool handling

Digital photography

Education

High school diploma or equivalent

Vocational/technical training

Tools

Diagnostic equipment

Job description

Job Description

To perform, direct and inspect trades work for physical plant, maintenance reserve and capital outlay construction projects. Ensure contracted and in-house maintenance and construction work is performed to plans and specifications, safety standards, VDOT policies and procedures, building codes and industry standards.

How You Will Contribute

• Contract Administration and Oversight: Administer and oversee work performed by facilities contractors to ensure contractual requirements are met, e.g. work complies with plans and specifications, shop drawings, industry standards and applicable codes and regulations.
• Documentation: Prepare necessary paperwork to document in-house and contractor work, to include photo documentation. Prepare project listings, scopes of work, and estimates for work to be performed. Submit required paperwork to process payments, invoices and bills. Maintain project files, records and drawings of facilities and equipment.
• Emergency Operations: Perform unscheduled or emergency repairs to facilities structures and equipment.
• Hands-on Facilities Work: Complete work orders and other assigned tasks related to construction, maintenance, repair and renovations of facilities structures and equipment, ensuring work complies with plans and specifications, shop drawings, industry standards and applicable codes and regulations. Maintain supplies and tools.
• Permits and Work Orders: Obtain required permits through VDOT's annual building permit procedure and issue work orders to appropriate contract or staff.
• Preventive Maintenance: Inspect and document existing conditions of buildings and equipment to determine the nature and extent of physical plant repairs needed. Perform preventive maintenance and make recommendations for future requirements and estimates for budgets.

What Will Make You Successful

• Ability to communicate effectively orally and in writing to include guidance and instruction to staff, vendors and contractors performing facilities operations.
• Ability to estimate quantities and costs and prepare daily documentation and reports related to project activities.
• Ability to follow and apply fiscal and procurement guidelines to procure goods and services and pay invoices.
• Ability to handle multiple tasks concurrently, prioritizing and completing them in a potentially stressful environment.
• Ability to manage projects and administer contracts related to facilities operations.
• Ability to read and interpret engineering drawings, specifications, blueprints, building and fire codes.
• Considerable knowledge of building trades and construction such as electrical, plumbing, HVAC, carpentry and masonry.
• Skill in the use of a variety of hand and power tools and diagnostic equipment used in building trades.
• Skill in the use of computers, software applications and digital cameras.

Minimum Qualifications

• Ability to communicate effectively orally and in writing.
• Ability to estimate quantities and costs, prepare daily documentation and reports related to project activities.
• Ability to handle multiple tasks concurrently, prioritizing and completing them in a potentially stressful environment.
• Ability to manage projects and administer contracts related to facilities operations.
• Ability to perform physically demanding labor in extreme heat and cold, lift up to 50 lbs., climb ladders, and work on uneven ground.
• Ability to read and interpret engineering drawings, specifications, blueprints, building and fire codes.
• Considerable knowledge of building trades and construction e.g. electrical, plumbing, HVAC, carpentry, masonry, roofing etc.
• Skill in the use of a variety of hand and power tools and diagnostic equipment used in building trades.
• Skill in the use of computers, software applications and digital cameras.
• Valid driver's license.

Additional Considerations

• Soils and Erosion Inspector certification.
• A combination of training, experience, or education in HVAC, Plumbing, Electrical, or related field desired.
• DHCD license in building, plumbing, HVAC, or electrical inspection.
• DPOR trades certifications in HVAC, electrical or plumbing.
• Experience in building construction as project inspector, superintendent or project manager.
• Experience with outsourcing approach to facilities management.

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.

VDOT Code of Ethics

Standards of Conduct