22103 - Facilities Specialist

Commonwealth of VA Careers; Culpeper (VA); On-site; USD 53,000 - 86,000; Full time

Job summary

Commonwealth of VA Careers is seeking a facilities operations professional in Virginia to oversee trades work, manage contracts and document project progress. You will ensure compliance with plans, safety codes and industry standards while coordinating with vendors and staff.

Successful candidates will demonstrate strong communication, cost estimation, and project management skills, plus knowledge of building trades and ability to read drawings.

Qualifications

• Ability to communicate effectively orally and in writing.
• Ability to estimate quantities and costs and prepare daily documentation/reports.
• Ability to handle multiple tasks concurrently and manage stressful environments.
• Ability to manage projects and administer contracts.
• Ability to read and interpret engineering drawings, specifications, blueprints, building and fire codes.
• Considerable knowledge of building trades and construction (electrical, plumbing, HVAC, carpentry, masonry).
• Skill in using hand and power tools and diagnostic equipment.
• Skill in using computers, software applications and digital cameras.
• Valid driver’s license.

Responsibilities

• To perform, direct and inspect trades work for physical plant, maintenance reserve and capital outlay construction projects.
• Contract Administration and Oversight: administer and oversee work performed by facilities contractors to ensure compliance with plans, specs, codes and regulations.
• Documentation: prepare paperwork, project listings, scopes of work and estimates; process payments and maintain project files.
• Emergency Operations: perform unscheduled or emergency repairs to facilities structures and equipment.
• Hands-on Facilities Work: complete work orders related to construction, maintenance and renovations; maintain supplies and tools.
• Permits and Work Orders: obtain permits and issue work orders to contractors or staff.
• Preventive Maintenance: inspect conditions and document needs; propose budgets.

Skills

Communication

Estimate quantities/costs

Project management

Contract administration

Read/interpret drawings

Building trades knowledge

Use of hand/tools

Computers/digital cameras

Driver's license

Job description

Hiring Range: $53194.00 to $86441.00

Full Time or Part Time: Full_Time

Additional Detail

Description for Candidates

• To perform, direct and inspect trades work for physical plant, maintenance reserve and capital outlay construction projects. Ensure contracted and in-house maintenance and construction work is performed to plans and specifications, safety standards, VDOT policies and procedures, building codes and industry standards.
• Contract Administration and Oversight: Administer and oversee work performed by facilities contractors to ensure contractual requirements are met, e.g. work complies with plans and specifications, shop drawings, industry standards and applicable codes and regulations.
• Documentation: Prepare necessary paperwork to document in-house and contractor work, to include photo documentation. Prepare project listings, scopes of work, and estimates for work to be performed. Submit required paperwork to process payments, invoices and bills. Maintain project files, records and drawings of facilities and equipment.
• Emergency Operations: Perform unscheduled or emergency repairs to facilities structures and equipment.
• Hands-on Facilities Work: Complete work orders and other assigned tasks related to construction, maintenance, repair and renovations of facilities structures and equipment, ensuring work complies with plans and specifications, shop drawings, industry standards and applicable codes and regulations. Maintain supplies and tools.
• Permits and Work Orders: Obtain required permits through VDOT's annual building permit procedure and issue work orders to appropriate contract or staff.
• Preventive Maintenance: Inspect and document existing conditions of buildings and equipment to determine the nature and extent of physical plant repairs needed. Perform preventive maintenance and make recommendations for future requirements and estimates for budgets.

What will make you successful

• Ability to communicate effectively orally and in writing to include guidance and instruction to staff, vendors and contractors performing facilities operations.
• Ability to estimate quantities and costs and prepare daily documentation and reports related to project activities.
• Ability to follow and apply fiscal and procurement guidelines to procure goods and services and pay invoices.
• Ability to handle multiple tasks concurrently, prioritizing and completing them in a potentially stressful environment.
• Ability to manage projects and administer contracts related to facilities operations.
• Ability to read and interpret engineering drawings, specifications, blueprints, building and fire codes.
• Considerable knowledge of building trades and construction such as electrical, plumbing, HVAC, carpentry and masonry.
• Skill in the use of a variety of hand and power tools and diagnostic equipment used in building trades.
• Skill in the use of computers, software applications and digital cameras.

Minimum Qualifications

• Ability to communicate effectively orally and in writing.
• Ability to estimate quantities and costs, prepare daily documentation and reports related to project activities.
• Ability to handle multiple tasks concurrently, prioritizing and completing them in a potentially stressful environment.
• Ability to manage projects and administer contracts related to facilities operations.
• Ability to perform physically demanding labor in extreme heat and cold, lift up to 50 lbs., climb ladders, and work on uneven ground.
• Ability to read and interpret engineering drawings, specifications, blueprints, building and fire codes.
• Considerable knowledge of building trades and construction e.g. electrical, plumbing, HVAC, carpentry, masonry, roofing etc.
• Skill in the use of a variety of hand and power tools and diagnostic equipment used in building trades.
• Skill in the use of computers, software applications and digital cameras.
• Valid driver's license.

Additional Considerations

• Soils and Erosion Inspector certification.
• A combination of training, experience, or education in HVAC, Plumbing, Electrical, or related field desired.
• DHCD license in building, plumbing, HVAC, or electrical inspection.
• DPOR trades certifications in HVAC, electrical or plumbing.
• Experience in building construction as project inspector, superintendent or project manager.
• Experience with outsourcing approach to facilities management.

Click below to learn more about the Competency Model associated with this Position: Competency Model

Physical Requirements

Physical Requirements

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.

VDOT Code of Ethics

Standards of Conduct