21GRAMS- Project Coordinator

Real Chemistry; Boston, Carmel, Chicago, Lambertville (MA, IN, IL, NJ); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits

Hybrid/remote flexibility

Paid time off

Job summary

Real Chemistry is seeking a Project Coordinator to join our growing team in a hybrid US role. This entry-level position supports the project management group with scheduling, routing, documentation, and agency systems, building foundational PM skills.

This hybrid role is based in the US, with office options in New York, Boston, Chicago, Carmel, Lambertville, or San Francisco, or remote within the US depending on team needs. Competitive pay and benefits accompany the role.

Qualifications

• Bachelor’s degree in business, communications, marketing, or related field preferred.
• Strong organization, time management, and attention to detail.
• Clear written and verbal communication skills.
• Proficiency with Microsoft 365. Familiarity with Workfront and Teams is a plus.
• 0 to 2 years in marketing or agency environments including internships.
• Demonstrated interest in healthcare communications and project management.

Responsibilities

• Support Project Managers with day-to-day task execution across multiple projects and brands.
• Maintain timelines, hot sheets, status reports, and project documentation with version control.
• Route deliverables through internal departments and track review cycles, including MLR and PRC submissions and returns.
• Assist in meeting preparation, capture detailed notes, distribute action items, and follow through on next steps.
• Open job codes, set up folders and Teams channels, and keep filing structures organized.
• Prepare small estimate requests and coordinate simple vendor engagements under guidance.
• Escalate risks, blockers, or quality issues to the project lead quickly and clearly.
• Project-focused. No revenue oversight. No new business involvement.

Skills

Organization

Time management

Attention to detail

Communication

Microsoft 365

Workfront

Teams

Education

Bachelor’s degree in business, communications, marketing, or related field

Tools

Workfront

Teams

Microsoft 365

Job description

At Real Chemistry, making the world a healthier place isn’t just an aspiration—it’s our everyday reality. Our drive to transform healthcare is informed by our blend of deep scientific expertise, human-centred creativity, and AI-driven insights, fostering a unique environment where innovation thrives and our people are impact‑obsessed. As a global agency, we provide a full suite of services across healthcare communications and marketing to our clients, including top players in the pharmaceutical and biotech industries.

Our #LifeatRealChem culture is rooted in our people—we believe we are best together and are committed to excellence for both our clients and colleagues. Whether you’re a seasoned professional or just starting your career, if you share our passion for healthcare and connection, we invite you to explore our opportunities.

Discover your purpose. Embrace innovation. Experience #LifeatRealChem.

Real Chemistry is looking for a Project Coordinator to join our growing team!

21GRAMS, part of Real Chemistry, takes an innovative approach to advertising, and focusing on making healthcare more human. Not just in our work, but in the way we conduct business, approach client relationships, and treat each other. It’s a place where people subscribe to the adage, “Be good to each other, but hard on the work.” A place where people are not just in it for the paycheck, but to make a dent in the universe. Sound like you?

The Project Coordinator is an entry‑level role that supports the project management team in the delivery of integrated healthcare communications. This role builds core skills in scheduling, routing, documentation, and agency systems, and serves as the foundation for growth within the project management career path.

This is a hybrid role, based in any of our US offices—including New York City, Boston, Chicago, Carmel, Lambertville, or San Francisco—or remotely within the US, depending on team and business needs.

What you’ll do

• Support Project Managers with day‑to‑day task execution across multiple projects and brands.
• Maintain timelines, hot sheets, status reports, and project documentation with version control.
• Route deliverables through internal departments and track review cycles, including MLR and PRC submissions and returns.
• Assist in meeting preparation, capture detailed notes, distribute action items, and follow through on next steps.
• Open job codes, set up folders and Teams channels, and keep filing structures organized.
• Prepare small estimate requests and coordinate simple vendor engagements under guidance.
• Escalate risks, blockers, or quality issues to the project lead quickly and clearly.
• Project‑focused. No revenue oversight. No new business involvement.

Resource Management

• No ownership of resourcing data or personnel communications.
• No Gantt ownership. Shadow staffing conversations to learn expectations.

Client and Vendor Relationship Management

• Observer on client calls and email communications.
• Observer on vendor communications.

Training, Growth, Reporting

• Establish professional attitude, self‑motivation, and organization.
• Learn department onboarding checklists and reference documents.

Admin Operations

• Learn Workfront routing, OpenAir and PowerBI basics, and timesheet review steps.
• Support day‑to‑day routing and traffic of jobs.

Execution

• Update hot sheets and timelines. Send meeting notes and recaps.
• Learn project lifecycle and ask clarifying questions to build knowledge.

Finance

• Open job codes. Pull basic reports for hours and OOPs.

Culture, Comms and Collaboration

• Maintain a positive, can‑do attitude and team mindset.

This position is a perfect fit for you if

• Our Company values –Best Together, Impact‑Obsessed, Excellence Expected, Evolve AlwaysandAccountability with an “I”– really speak to you.
• You are adaptable, resilient, and OK with adjusting your scope, responsibilities, and focus as we grow. When things change, so do we. We’re always evolving.
• You are proactive, driven, and resourceful with strong prioritization skills and a desire to dive into the data.
• You are highly organized self‑starter, able to work independently and under tight deadlines.

What you should have

• Bachelor’s degree in business, communications, marketing, or related field preferred.
• Strong organization, time management, and attention to detail.
• Clear written and verbal communication skills.
• Proficiency with Microsoft 365. Familiarity with Workfront and Teams is a plus.
• 0 to 2 years in marketing or agency environments including internships.
• Demonstrated interest in healthcare communications and project management.

Pay Range: $55,000 - $65,000
This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on job‑related, non‑discriminatory factors including but not limited to work experience, skills, certifications, and geographical location. The Company reserves the right to modify this pay range at any time.

Real Chemistry is proud to be Great Place to Work®certified; check out what our people shared about our culture and workplace on our Great Places to Work Profile here .

We believe we can do our best when feeling our best, which is why we’ve put together a benefits program designed to give you the support you and your family need at every stage of life. Real Chemistry offers a comprehensive benefit program and perks, tailored to your region. Globally, this includes offices in our key markets with free snacks to keep you running all day long, generous holiday and paid time off, options for private medical, dental, and vison plans, and support in saving for the future. Other perks include mental wellness coaching and supportandaccess to more than 13,000 online classes with LinkedIn Learning.Learn more about our great benefits and perks and search specific offerings in your region at: www.realchemistrybenefits.com .

At Real Chemistry, we believe we're at our best when we're connected. Our Real Hybrid and Regional Teams (Real HART) approach is designed to foster collaboration, learning, innovation, and meaningful relationships while providing flexibility where appropriate. Because our workforce spans multiple countries, regions, and client needs, work arrangements may vary by role and location. Some positions offer hybrid or remote flexibility, while others require regular in‑office presence. For example, certain teams and regions, including some of our UK operations, have office‑based requirements. Your recruiter will discuss the specific expectations for the role you're pursuing during the interview process and keep you informed throughout the hiring journey.For employees located within a one‑hour commute of a Real Chemistry office, we require in‑person attendance two days per week, either from a Real Chemistry office or when working onsite with clients. Employees in regions without a nearby office may work remotely and come together throughout the year for collaboration, culture‑building, learning, and team connection opportunities.While these guidelines reflect our current workplace model, we understand that everyone’s circumstances are unique. If you require additional flexibility, we welcome an open conversation with your recruiter and our HR team to discuss your needs and determine what may be possible.

Real Chemistry is an Equal Opportunity employer. We continually strive to build and sustain an inclusive and equitable work environment where our employees feel empowered to leverage all they bring from their personal lived experience and professional expertise, to make our team the best in the industry. We encourage motivated and qualified applicants to apply without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity/expression, ethnic or national origin, age, physical or mental disability, genetic information, marital information, or any other characteristic protected by federal, state, or local employment discrimination laws where Real Chemistry operates. Should you require accommodations throughout the interview process please let your recruiter know.