Project Manager

Real Chemistry; United States; Hybrid; USD 70,000 - 85,000; Full time

Benefits offered by this job

Great benefits

Hybrid/remote options

LinkedIn Learning access

Paid time off

Job summary

Real Chemistry is seeking a Project Manager to join our growing Medical Affairs team. You will deliver projects from initiation to closeout—planning, budgeting, routing, approvals, and launches for materials such as slide decks, congress materials, and digital initiatives.

This hybrid US-based role can be located in New York, Boston, Chicago or Indianapolis or remote within the US, with primary duties during Eastern hours.

Qualifications

• 3+ years of Project/Program Management or relevant experience.
• 2+ years of experience in budget management.
• Experience with medical, legal, regulatory processes.
• Background in medical affairs, scientific communications or related healthcare projects.
• Track record of leading small- to medium-scale projects.
• Experience working cross-functionally with medical/scientific, editorial, account, creative and PM teams.
• Proficient in creating timelines and tracking progress against schedules.
• Excellent written, verbal, presentation and interpersonal skills.

Responsibilities

• Clearly communicate expectations to internal teams and vendors to support workflow.
• Partner with account, medical/scientific, editorial, creative and other teams to keep milestones.
• Plan, schedule, and monitor work to meet timelines, budget and quality goals.
• Collaborate with finance for revenue recognition and invoicing.
• Participate in client and stakeholder meetings and provide status updates.
• Perform risk planning and mitigation to minimize project risk.
• Help create standard operating procedures for services or departments.
• Route deliverables for review and signoff via routing system.
• Ensure signoffs at milestones including reviews and client signoff.
• Develop detailed work plans, schedules and status reports.
• Serve as day-to-day project lead and motivate cross-functional teams.
• Coordinate deliverables from concept to delivery with approvals and handoffs.
• Support adherence to agency processes and QA for all projects.

Skills

Project management

Budget management

Cross-functional collaboration

Stakeholder communication

Timeline planning

Risk management

Education

Tools

Electronic project routing system

Job description

At Real Chemistry, making the world a healthier place isn’t just an aspiration—it’s our everyday reality. Our drive to transform healthcare is informed by our blend of deep scientific expertise, human-centred creativity, and AI-driven insights, fostering a unique environment where innovation thrives and our people are impact-obsessed. As a global agency, we provide a full suite of services across healthcare communications and marketing to our clients, including top players in the pharmaceutical and biotech industries.

Our #LifeatRealChem culture is rooted in our people—we believe we are best together and are committed to excellence for both our clients and colleagues. Whether you’re a seasoned professional or just starting your career, if you share our passion for healthcare and connection, we invite you to explore our opportunities.

Discover your purpose. Embrace innovation. Experience #LifeatRealChem.

Real Chemistry is looking for a Project Manager to join our growing Medical Affairs team!

The Project Manager is responsible for delivering assigned medical affairs projects from initiation through final closeout, including planning, coordination, budget management, routing, approvals, and launch of project deliverables. Projects may include slide decks, print projects, congress materials, advisory board materials, scientific communications, and smaller digital initiatives. This role serves as a main point of contact across internal and external teams, partnering closely with Account, Scientific/Medical, Editorial, Creative, Studio, Print Production, User Experience, Technology, and Quality Assurance partners to keep work on time, on budget, and aligned to client expectations.

Whether it’s bringing in the right resources at the right time, aligning priorities with the account team, or identifying bottlenecks and proposing solutions early, no two days are the same.

This is a hybrid role, based in any of our US offices—including New York City, Boston, Chicago or Indianapolis—or remotely within the US, depending on team and business needs. This role will primarily work Eastern business hours.

What you’ll do:

• Clearly communicate expectations to internal teams and vendors to support the efficient flow of work throughout the agency.
• Partner with key agency teams to ensure projects stay on track and agreed-upon milestones are met, including Account, Scientific/Medical, Editorial, Creative, Studio, Print Production, Strategic Planning, Information UX, Technology, and Programming teams.
• Plan, schedule, and monitor work to meet timeline, budget, and quality goals in accordance with relevant guidelines.
• Collaborate with finance and accounting teams on revenue recognition/invoicing processes
• Participate in client and stakeholder meetings as needed, with a clear understanding of project status and timelines to respond to relevant questions and provide project updates when appropriate.
• Perform risk planning and mitigation to minimize project risk.
• Help create service or departmental standard operating procedures
• Route deliverables to appropriate core team members for review and signoff via the electronic project routing system.
• Ensure signoff prior to key milestones, including core team review, medical/scientific review, client review, vendor handoff, and final release.
• Develop detailed work plans, schedules, and status reports to keep internal teams, clients, and external partners aligned throughout the project life cycle.
• Serve as a day-to-day project lead, helping define scope and objectives while motivating cross-functional teams to deliver high-quality work on time and on budget.
• Coordinate project deliverables from concept through delivery, ensuring the appropriate internal departments, reviews, approvals, and handoffs are engaged at each stage.
• Support adherence to agency process and manage the quality assurance phase for all projects.

This position is a perfect fit for you if:

• Our Company values –Best Together, Impact-Obsessed, Excellence Expected, Evolve AlwaysandAccountability with an “I”– really speak to you.
• You are adaptable, resilient, and OK with adjusting your scope, responsibilities, and focus as we grow. When things change, so do we. We’re always evolving.
• You are proactive, driven, and resourceful with strong prioritization skills and a desire to dive into the data.
• You are a highly organized self-starter who can work independently and manage tight deadlines.

What you should have:

• 3+ years of Project/Program Management or relevant experience.
• 2+ years of experience in budget management.
• Working familiarity with industry-specific processes, including medical, legal, regulatory, and client review.
• Background working on teams focused on medical affairs, scientific communications, medical education, or related non-promotional healthcare communications projects.
• Demonstrated track record of leading small- to medium-scale projects from conception through completion.
• Experience working cross-functionally with medical/scientific, editorial, account, creative, and project management partners to deliver high-quality products and services.
• Proficient in creating timelines and tracking progress against schedules.
• Ability to communicate clearly and concisely with technical and non-technical teams across multiple business areas; excellent written, verbal, presentation, and interpersonal skills.

Pay Range: $70,000-$85,000

This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on job-related, non-discriminatory factors including but not limited to work experience, skills, certifications, and geographical location. The Company reserves the right to modify this pay range at any time.

Real Chemistry is proud to be Great Place to Work®certified; check out what our people shared about our culture and workplace on our Great Places to Work Profilehere.

We believe we can do our best when feeling our best, which is why we’ve put together a benefits program designed to give you the support you and your family need at every stage of life. Real Chemistry offers a comprehensive benefit program and perks, tailored to your region. Globally, this includes offices in our key markets with free snacks to keep you running all day long, generous holiday and paid time off, options for private medical, dental, and vison plans, and support in saving for the future. Other perks include mental wellness coaching and supportandaccess to more than 13,000 online classes with LinkedIn Learning.Learn more about our great benefits and perks and search specific offerings in your region at: www.realchemistrybenefits.com.

At Real Chemistry, we believe we’re at our best when we’re connected. Our Real Hybrid and Regional Teams (Real HART) approach is designed to foster collaboration, learning, innovation, and meaningful relationships while providing flexibility where appropriate.Because our workforce spans multiple countries, regions, and client needs, work arrangements may vary by role and location. Some positions offer hybrid or remote flexibility, while others require regular in-office presence. For example, certain teams and regions, including some of our UK operations, have office-based requirements. Your recruiter will discuss the specific expectations for the role you’re pursuing during the interview process and keep you informed throughout the hiring journey.For employees located within a one‑hour commute of a Real Chemistry office, we require in‑person attendance two days per week, either from a Real Chemistry office or when working onsite with clients. Employees in regions without a nearby office may work remotely and come together throughout the year for collaboration, culture‑building, learning, and team connection opportunities.While these guidelines reflect our current workplace model, we understand that everyone’s circumstances are unique. If you require additional flexibility, we welcome an open conversation with your recruiter and our HR team to discuss your needs and determine what may be possible.

Real Chemistry is an Equal Opportunity employer. We continually strive to build and sustain an inclusive and equitable work environment where our employees feel empowered to leverage all they bring from their personal lived experience and professional expertise, to make our team the best in the industry. We encourage motivated and qualified applicants to apply without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity/expression, ethnic or national origin, age, physical or mental disability, genetic information, marital information, or any other characteristic protected by federal, state, or local employment discrimination laws where Real Chemistry operates. Should you require accommodations throughout the interview process please let your recruiter know.