2026-2027 Administrative Associate - 260 Days

York County School Division; Virginia; Sur place; USD 25 000 - 41 000; Plein temps

Résumé du poste

York County School Division seeks an Administrative Associate for its schools under a 260-day schedule. The role provides clerical office support, serves as school receptionist, and ensures accurate records, calendars, and communications with staff, students, and families.

The position requires a high school diploma, basic office experience, and proficiency with MS Office. Strong organizational and communication skills, confidentiality, and professionalism are essential as the department

Qualifications

• High school diploma or equivalent and some office experience.
• Complete the Office Clerical Skills Test.
• Maintains school master calendar and coordinates facilities use requests.
• Proficiency with standard office practices, procedures and equipment.
• Typ­ing accurately with familiarity with Microsoft Office.
• Establish and maintain effective working relationships with staff and the public.
• Follow oral and written instructions; learn other programs as needed.
• Exhibits correct English grammar, spelling and punctuation.
• Professional attitude and good communication skills.
• Ability to learn procedures and maintain records.

Responsabilités

• Performs various clerical tasks as assigned by the administrator.
• Serves as receptionist for the school.
• Learn and apply YCSD policies and procedures.
• Demonstrates ability to use standard software for required tasks.
• Compiles information from multiple sources for records and reports.
• Maintains organized student files and records at school level.
• Registers and withdraws students as applicable.
• Maintains attendance figures and reports as required.
• Greet the public, answer phones and provide information.
• Distribute incoming mail and use word processing and data input.

Connaissances

Microsoft Word

Typing

Office procedures

Communication

Calendar management

Data entry

Customer service

English grammar

Teamwork

Problem solving

Formation

High school diploma

Outils

Word processing software

Description du poste

2026-2027 Administrative Associate - 260 Days JobID: 1403

• Position Type: Clerical/ Clerical Positions
• Date Posted: 10/16/2026
• Location: Waller Mill Elementary School

Job Description

Title: ADMINISTRATIVE ASSOCIATE - SCHOOLS (260 Days)

Compensation

Salary Range: $17.8388 to $30.0196 per hour

Position Type:Non-Exempt

Primary Function:

Position is responsible for providing clerical office support in a school office.

Minimum Qualifications:

• High school diploma or equivalent and some previous office experience.
• Successful completion of the "Office Clerical Skills Test" and completion of high school and or any equivalent combination of experience and training.
• Maintains school master calendar, as applicable at school level.
• Coordinates facilities use requests and maintenance work orders, as applicable at school level.
• Thorough knowledge of standard office practices, procedures, and equipment.
• Ability to type accurately and at a reasonable rate of speed; familiarity with Microsoft Office.
• Must establish and maintain effective working relationships with other employees and the public.
• Ability to understand and follow oral and written instructions.
• Proficiency in use of word processing software and initiative to learn other computer programs as required.
• Exhibits use of correct English grammar, spelling and punctuation.
• Professional attitude and good communication skills.
• Ability to quickly learn procedures used to report information and maintain records.

Performance Responsibilities:

• Performs a variety of clerical tasks as assigned by the administrator.
• Serves as receptionist for the school.
• Becomes knowledgeable of School Board policies and procedures and applies them appropriately.
• Demonstrates ability to learn and use YCSD standard software to perform required tasks.
• Compiles information from various sources for records and reports.
• Maintains organized student files and records, as applicable at school level.
• Registers and withdraws students, as applicable at school level.
• Maintains attendance figures and reports information as required, as applicable at school level.
• Greet the public, answer phones, and provide information as requested.
• Use microcomputer programs required to accomplish assigned work, e.g. word processing and data input.
• Distribute incoming mail.
• Maintain a pleasant attitude, being tactful and courteous toward co-workers, students, parents, and visitors.
• Coordinates device distribution and check-in process.
• Assists with building needs related to substitute teachers.
• Answers the telephone and responds to the needs of students, parents, teachers, administrators and vendors.
• Maintains confidentiality as required.
• Models nondiscriminatory practices in all activities.
• Performs other duties as assigned.

Job Specifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

Working Conditions & Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must have the ability to sit for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in an office environment.

Reports to:

Principal or Designee

Terms of Employment:

As specified in annual notice of employment. Salary according to the School Board Pay Plan.

Evaluation:

Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of non-licensed personnel.

The York County School Division does not discriminate on the basis of race (Title VI), color, religion, national origin, veteran status, sex, gender (Title IX), age or disability (Section 504), or any other protected class in its educational programs, activities or employment and provides equal access to the Boy Scouts and other designated youth groups. The following positions have been designated to handle inquiries regarding the non-discrimination policies: