2025-2026 - Library Assistant - Elementary

Gallup-McKinley County Schools; Gallup (NM); On-site; USD 26,000 - 34,000; Full time

Job summary

A local school district is seeking a Library Assistant to assist in daily library activities, support students and teachers, and maintain library records. The ideal candidate will have a High School Diploma, experience in clerical work, and strong communication skills. The position is full-time and located at Jefferson Elementary School.

Qualifications

• Two years of general clerical experience required.
• Ability to maintain files and respond to inquiries.
• Possession of a Level III Educational Assistant license preferred.

Responsibilities

• Assist the librarian with daily activities.
• Operate the circulation desk and maintain records.
• Assist students and teachers in locating materials.

Skills

Basic clerical procedures

Communication skills

Data entry

Customer service

Office machinery operations

Education

High School Diploma or GED

Job description

Overview

Position Type: Classified Staff/ Library Assistant

Date Posted: 10/9/2025

Location: Jefferson Elementary School

Date Available: SY2025-2026

Closing Date: 10/23/2025

Title: Library Assistant – Elementary

Work Location: Jefferson Elementary

Work Hours: 7.5 hours/Day

Contract Length: 194 Days

Minimum Salary: $26,778.00

Maximum Salary: $33,393.00

To assist the librarian in the daily activities of the school library; assist students and teachers in locating library materials; and assist with filing or various clerical duties.

INTERNAL APPLICANTS MUST UPLOAD A COPY OF THE REQUEST FOR TRANSFER SIGNED BY THEIR CURRENT PRINCIPAL/SUPERVISOR.

Responsibilities

• Receives direct and immediate supervision from a Librarian or assigned Principal.
• Essential Function Statements – Essential duties may include, but not limited to, the following:
• Performs routine descriptive cataloging such as fiction and children's literature.
• Operates the circulation desk as assigned; locates and delivers materials.
• Writes notices concerning overdue books; maintains records of lost books; and maintains library inventory records.
• Files cards in catalog drawers according to system used; shelves and reshelves materials; and assists in maintaining the neatness of the library.
• Answers routine inquiries and refers persons requiring professional assistance to Librarian; assists students and teachers in locating materials.
• Types and processes orders, reports, bibliographies; make simple repairs of books and materials.
• Verifies bibliographic information on order requests.
• Assists the librarian or principal in preparing book orders, library supply requisitions, magazine requisitions, etc.
• Assists librarian in maintaining student discipline; assists in maintaining displays.
• Performs related duties as assigned and required.
• Presents story hour to primary grades and use a variety of media to supplement story time.
• Performs general clerical duties as needed including filing, answering telephones and photocopying.

Qualifications

Knowledge of:

• Basic clerical procedures, methods, and computer equipment.
• Principles and procedures for filing.
• Modern office procedures.
• Basic record keeping.

Ability to:

• Perform general clerical work, including maintaining files.
• Respond to requests and inquiries from vendors, students, and school employees.
• Act as a receptionist.
• Type and enter data into the computer at a speed necessary for successful job performance.
• Operate standard office machines including computers.
• Understand and follow oral and written instructions.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Maintain physical condition appropriate to the performance of assigned duties and responsibilities.
• Maintain mental capacity which allows for effective interaction and communication with others.
• Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.

Experience and Training Guidelines

Experience: Two years of general clerical experience.

Education: Equivalent to completion of the twelfth grade - High School Diploma or GED Equivalency.

Licensure: Possession of, ability to obtain a Level III Educational Assistant license from the New Mexico Public Education Department.

Working Conditions

Environmental Conditions:

• Quiet office/classroom environment; works with computers; maintains same work schedule as teachers, or on a schedule established by supervisor.

Physical Conditions:

• Essential functions may require maintaining physical condition necessary for moderate to heavy lifting and standing and walking for long periods of time.