2024-25 Attendance Clerk (immediate opening)

Academy of Visual and Performing Arts; Fort Worth (TX); On-site; USD 32,000 - 38,000; Full time

Job summary

The Academy of Visual and Performing Arts is seeking an Attendance & Registrar Specialist to support school operations and ensure high standards of attendance management. This full-time role requires strong project management skills, attention to detail, and a commitment to the Academy's mission. The position offers a competitive salary and benefits, with a start date of July 29th, 2024.

Benefits

Comprehensive health benefits

Professional development opportunities

Laptop and necessary supplies provided

Qualifications

• 2 years of office/clerical experience, preferably with PEIMS.
• Knowledge of Texas Education Agency Student Attendance Accounting System preferred.
• Successful criminal background check required.

Responsibilities

• Manage school attendance process and maintain attendance records.
• Assist with student check-in/check-out and document attendance changes.
• Communicate attendance reporting to staff and verify student absences.

Skills

Project Management

Time Management

Attention to Detail

Communication

Education

High School Diploma or GED

Associates Degree (preferred)

Job description

Description

About Academy of Visual and Performing Arts

Academy of Visual and Performing Arts is a 6-12th grade, tuition-free public charter school for students in Fort Worth, Texas. Our mission is to provide a safe, challenging learning environment that cultivates our students’ academic and artistic excellence. We exist to ensure that all students are provided with equitable opportunities to Learn In The Arts and Learn Through The Arts.

Start Date: July 29th, 2024

Type: Full-time position. Work hours are generally 8:00 am - 4:00 pm. Flexibility in the work schedule is expected due to the nature of working in a start-up environment. Candidates should have the flexibility to work after hours and on the occasional weekend, as needed. The schedule will be adjusted to accommodate after-hours assignments.

Summary

Reporting to the Director of Operations, the Attendance & Registrar Specialist serves as a key member of the School Leadership Team, ensuring that the campus meets high standards of organizational, operational, and customer service excellence, enabling instructional leaders and staff to focus on driving strong student achievement outcomes. As an Academy of Visual and Performing Arts Attendance/Registrar Specialist, your core responsibilities, at a minimum, include:

School Operations Leadership

Works cooperatively with the Director of Operations and Finance, Assistant Principal - Culture and Special Populations Coordinator to collect all relevant data from staff in a timely manner.

Manages school attendance process and maintains attendance records

Partners with students, staff, and parents to ensure students attend school every day

Participates in the weekly attendance check-in meeting with increasing responsibilities over time

Attendance, Student Information System, Enrollment

Assist with check-in/check-out of students during the school day.

Documents all attendance changes, corrects attendance data and completes audits as needed

Under direct supervision, perform data entry including attendance, PEIMS data, and grades.

Student Records

Manages requests for student records

Enters and audits immunization and health documentation into the SIS and auditing these entries

Reviews critical health alerts for students and ensures the coding is in the SIS

Enters student schedules once developed

Prints progress reports and report cards

Processes documentation for student enrollment and maintains all lottery records

Verifies students are fully enrolled and makes any data corrections in registration packets and the SIS

Collects any required documents for students to enroll

Sets up, manages, and audits student folders

Accepts transfer requests from families and coordinates process with other schools

Handles external student document requests

Tracks leaver information and ensures that withdrawal meetings are held

Prepares transcripts and provides proof of enrollment

Communication

Call parents to verify student absences as needed.

Communicates attendance reporting to staff and indicates when a student is at risk

Professional Learning

Trains teachers on attendance procedures and inputs the data into the Student Information System - through Powerschool

Compliance and Reporting

Maintains accurate student data and information in compliance with federal, state, and school expectations

Abide by all policies established by federal and state law that apply to charter schools, Commissioner’s Rules that apply to charter schools, and local charter policy.

Comply with policies established by federal and state law, State Board of Education rules, and local board policy and procedures.

Perform other duties as assigned.

Requirements

First and foremost, the Attendance & Registrar Specialist must have an unwavering commitment to the Academy of Visual and Performing Arts’ mission and willingness to go above and beyond to meet the needs of AVPA students, families, and staff. Additionally, for this position, we’re looking for candidates that possess a combination of the following skills:

High School Diploma or GED required; Associates degree preferred.

2 Yrs. Office/clerical Experience (PEIMS Exp. Preferred)

Knowledge of Texas Education Agency Student Attendance Accounting System (preferred)

Strong project and time management skills; ability to effectively backward plan, juggle multiple priorities with great attention to, detail, and deliver consistent and timely results

Ability to lead, influence, and hold others accountable to high standards of operational excellence

Strong learning orientation and desire to work in a fast-paced, dynamic work environment

Successful criminal background check required

Benefits

What We Offer

Academy of Visual and Performing Arts’ compensation philosophy is to pay competitively for the PK-12 charter market to ensure equity across our institution. The salary for this role is $32,500-$37,500 annually. AVPA is committed to internal pay equity throughout our organization. Because of this, we do not negotiate salary offers outside our salary bands. We offer a competitive benefits package with comprehensive health benefits. All staff members are equipped with the tools needed to succeed, including relevant and quality professional development, laptop computer, email, and all necessary supplies.

Equal Employment Opportunity: Academy of Visual and Performing Arts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

All your information will be kept confidential according to EEO guidelines.