1953 Event & Support Services, Lead

Minnesota Historical Society; Saint Paul (MN); On-site; Full time

Job summary

Join an esteemed institution dedicated to preserving history as the Lead for Event & Support Services. In this dynamic role, you will play a crucial part in organizing and executing memorable events at the Minnesota History Center. Your expertise in event planning, customer service, and organizational skills will shine as you coordinate facility rentals and collaborate with diverse teams. This temporary full-time position offers a unique opportunity to engage with the community while ensuring seamless event experiences. If you thrive in a fast-paced environment and are passionate about making a difference, this role is perfect for you.

Benefits

Generous vacation and sick time accruals

Qualifications

• Two years of experience in event operations or planning.
• Strong customer service and organizational skills required.

Responsibilities

• Assist with planning and executing facility rentals and events.
• Coordinate event planning and act as a vendor contact.

Skills

Event Planning

Customer Service

Organizational Skills

Problem Solving

Multitasking

Team Collaboration

Education

Associate Degree in Business Administration

Training in Event Operations

Tools

Microsoft Office

Artifax Scheduling Software

Google Sites

Job description

JOB TITLE: Event & Support Services, Lead

LOCATION: History Center – 345 W Kellogg Blvd., St. Paul, MN 55102

COMPENSATION: $22.54 hourly minimum

STATUS & HOURS: Full-time, temporary (approximately 40 weekly hours) position through December 30, 2024.

BENEFITS: Generous vacation and sick time accruals.

DESIGNATION: Temporary

POSTING DATE: October 2, 2024

DEADLINE DATE: Open Until Filled – Priority will be given to applications received before October 18, 2024.

TO APPLY: Interested applicants must apply online at the Minnesota Historical Society’s career center at www.mnhs.org/jobs and include a resume and cover letter by the application deadline date.

DESCRIPTION: This position exists to assist with the planning, organization, and execution of facility rentals and events at the Minnesota History Center.

SUMMARY OF WORK:

1. Carry out History Center facility rentals and events;
2. Coordinate event planning and communications;
3. Work with MNHS staff on MNHS events/programs and hosted events on their needs;
4. Act as a point of contact for vendors;
5. Market the History Center as a rental property to various outside agencies, publications, and websites;
6. Maintain the inventory of furniture, supplies, audio visual equipment for events.

MINIMUM QUALIFICATIONS:

1. Two years of full-time professional experience or equivalent specialized training in event operations, program and event planning, or business administration.
2. Experience providing direction for staff or volunteers.
3. Demonstrated positive customer service skills.
4. Demonstrated ability to work with diverse audiences of varying cultural backgrounds, ages, and abilities in a customer service environment.
5. Demonstrated ability to think imaginatively and problem solve.
6. Experience respectfully assisting customers through complaints and difficult situations.
7. Excellent organizational skills and attention to detail.
8. Demonstrated ability to multitask, work effectively under pressure to meet deadlines, prioritize and adapt to changing priorities.
9. Demonstrated ability to work independently and take individual initiative while also being able to collaborate effectively and contribute positively in a team environment.
10. Must be able to work nonstandard hours including evenings and weekends.
11. Ability to stand for extended periods of time.
12. Ability to bend, crouch, kneel, reach, push, and pull.
13. Ability to lift and move up to 50 lbs.

DESIRED QUALIFICATIONS:

1. Associate degree in business administration, marketing, hospitality, or related field.
2. Experience creating and maintaining Google Sites.
3. Strong computer skills including intermediate or higher skill level with Microsoft Office software.
4. Experience using Artifax scheduling software.
5. Demonstrated ability to work as a member of a team while independently carrying out institutional objectives.
6. Experience with Audio-Visual equipment.

Should you have questions with the application process, email [e-mail].

At MNHS, we don’t just accept difference — we celebrate it, we support it, and we thrive on diversity for the benefit of our employees, our products and services, and our community. The Minnesota Historical Society believes that an inclusive culture among our team members is critical to our success as a historical society and museum, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Minnesota Historical Society is proud to be an equal opportunity workplace and employer.