1678: Administrative Assistant, Veterinary Communication Education Part-time

Colorado State University; United States; On-site; USD 58,000 - 68,000; Part time

Job summary

Colorado State University seeks an experienced administrative & program support professional for the Department of Clinical Sciences in the College of Veterinary Medicine and Biomedical Sciences. The 50% FTE role provides operational support for veterinary communication courses and continuing education workshops, coordinating facilities, coaches, simulated clients, and course delivery in Canvas.

You will assist faculty, visiting veterinarians, and staff, handling day-to-day tasks, data entry,

Qualifications

• Bachelor’s degree OR Associates degree plus 2+ years’ experience in program/office administration/coordination, event or conference planning/coordination, continuing education, business, or communication.
• High School Diploma (or GED) plus 4+ years’ experience in program/office administration/coordination, event or conference planning/coordination, continuing education, business, or communication.

Responsibilities

• Teaching Support – Communication Coursework Provides comprehensive operational and instructional support for communication coursework, including coordinating facilities; recruiting, scheduling and supporting communication coaches and simulated clients; collaborating with faculty on course planning and SOPs. Manages course administration in Canvas, including maintaining course content, tracking assignments and grades, overseeing evaluations, and supporting smooth course delivery and post-course follow-up.
• Continuing Education Support – Continuing Education Workshops Coordinates and supports continuing education–specific workshops, including annual scheduling and planning; collaborating with faculty and external partners and managing contracts, registrations, and invoice tracking; arranging participant travel, lodging, and shuttle services; and serving as the primary host and point-of-contact for visiting veterinarians and other workshop attendees.
• Administrative Provides administrative and operational support for the veterinary communication program, including managing day-to-day administrative tasks; tracking donations; maintaining filing systems and material inventories; supporting faculty research and writing; and performing routine office, documentation, data entry, and electronic administrative functions.
• Support building and maintaining an online presence for the veterinary communication program.

Education

Bachelor’s degree

Associates degree + 2+ years experience in program/office administration/coordination

High School Diploma + 4+ years experience

Tools

Outlook

Word

Excel

Canvas

Zoom

Microsoft Teams

Job description

Position Summary

The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration. This part-time (50% FTE) position in the Department of Clinical Sciences, College of Veterinary Medicine and Biomedical Sciences at Colorado State University will provide comprehensive administrative, planning, and organizational support to two program faculty members responsible for delivering 8 veterinary communication courses and 4-6 veterinary communication continuing education workshops annually. This role provides an exciting opportunity to be part of an innovative program, supporting leaders in the field committed to excellence in experiential education. This position will play a vital role in supporting faculty, guest instructors, communication coaches, and simulated clients. Your contribution is essential in ensuring the delivery of high-quality education to veterinary students and facilitating professional development for veterinarians. For full consideration, applications must be submitted by Monday, July 20, 2026, 11:59pm (MT). This position will be open until filled.

Essential Job Duties

• Teaching Support – Communication Coursework Provides comprehensive operational and instructional support for communication coursework, including coordinating facilities; recruiting, scheduling and supporting communication coaches and simulated clients; collaborating with faculty on course planning and SOPs. Manages course administration in Canvas, including maintaining course content, tracking assignments and grades, overseeing evaluations, and supporting smooth course delivery and post-course follow-up.
• Continuing Education Support – Continuing Education Workshops Coordinates and supports continuing education–specific workshops, including annual scheduling and planning; collaborating with faculty and external partners and managing contracts, registrations, and invoice tracking; arranging participant travel, lodging, and shuttle services; and serving as the primary host and point-of-contact for visiting veterinarians and other workshop attendees.
• Administrative Provides administrative and operational support for the veterinary communication program, including managing day-to-day administrative tasks; tracking donations; maintaining filing systems and material inventories; supporting faculty research and writing; and performing routine office, documentation, data entry, and electronic administrative functions.
• Support building and maintaining an online presence for the veterinary communication program.

Supervision

None

Minimum Education Qualifications

• Bachelor’s degree OR Associates degree plus 2+ years’ experience in program/office administration/coordination, event or conference planning/coordination, continuing education, business, or communication.
• High School Diploma (or GED) plus 4+ years’ experience in program/office administration/coordination, event or conference planning/coordination, continuing education, business, or communication.

Minimum Experience/Skills Qualifications

• Proven proficiency in office management, program administration, and event planning.
• Outstanding communication, interpersonal, and customer service skills with a high level of professionalism.
• Meticulous attention to detail in project management.
• Exemplary organizational and time management abilities.
• Capability to work effectively both independently and as part of a team within established frameworks.
• Strong writing and editing proficiency.
• Advanced skills in Outlook, Word, Excel, Canvas, Zoom, and Microsoft Teams; ability to quickly adapt to and learn other software and electronic platforms.

Salary Range

$57,500 - $67,500 based on full-time

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Inspired by its land-grant heritage, Colorado State University is committed to excellence and engagement, setting the standard for public research universities in teaching, research, service and extension for the benefit of the citizens of Colorado, the United States, and the world.

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