13248 - Contract Admin Supv Interstate

Virginia Department of Transportation; Arlington (VA); On-site; USD 90,000 - 120,000; Full time

Job summary

Virginia Department of Transportation seeks a seasoned professional to provide daily oversight of contractor maintenance on interstates and major primaries, ensuring compliance with contract requirements and timely delivery across facilities. You will report to residency, district, and Central Office, and manage contract monitors to sustain asset condition.

You will lead contractor performance reviews, conduct field checks, coordinate with staff on incident management, and act as a public

Qualifications

• Ability to communicate effectively orally and in writing with contractors, officials and staff.
• Experience in contract development, administration and procurement laws.
• Experience supervising staff and evaluating performance.
• Ability to manage multiple projects with milestones.
• Knowledge of incident command and OSHA/environmental regulations.

Responsibilities

• Provide daily oversight of contractor activities and monitor progress.
• Certify services billed and ensure compliance with contract terms.
• Conduct field reviews and report on asset conditions and performance.
• Lead monthly contractor meetings and coordinate remedial actions.
• Oversee incident management and emergency preparedness activities.
• Serve as public information contact for the contract area.
• Review work plans and advise on adjustments to meet needs.

Skills

Contract oversight

Contractor performance

Incident management

Public contact

Work planning

Education

Civil Engineering background

Tools

MS Office

Financial systems

Job description

Job Description

Provide daily oversight over contractor performing maintenance activities on interstates and major primaries to include all facilities and assets. Monitor work to ensure compliance with specified contract requirements. Provide residency, district, and Central Office with reports on contractor compliance and planned work activities. Provide daily management of assigned contract monitors.

Provide daily oversight over contractor performing maintenance activities on interstates and major primaries to include all facilities and assets. Monitor work to ensure compliance with specified contract requirements. Provide residency, district, and Central Office with reports on contractor compliance and planned work activities. Provide daily management of assigned contract monitors.

How You Will Contribute

• Contractor Oversight: Provide daily oversight of contractor activities in support of the district's contract administration responsibilities. Conduct field reviews of work in progress, work completed, and frequent and random field reviews to assess general conditions of assets. Communicate with the contractor, VDOT staff or others on status of work, unusual events or to consult for technical assistance. Review and recommend actions to the District concerning contractor work and reporting plans as required in maintenance contracts and other contractor proposals.
• Contractor Performance: Ensure services are delivered in accordance with contract price, terms and conditions. Certify receipt of services billed when delivered in accordance with contract terms and conditions. Monitor contractor work performance to ensure compliance with contract requirements, with special emphasis on timeliness requirements, and report contractor performance problems to management. Assure contract terms and conditions are not extended, increased, decreased or modified without management approval. Conduct monthly meeting with contractor and VDOT staff to review performance issues and discuss contractor responses for remedial actions.
• Incident Management: Oversee operations between VDOT and contractor in emergency operations throughout assigned area. Ensure emergency operation plans are implemented by reviewing actions such as incident management, winter maintenance, snow removal and other preparedness activities.
• Public Contact: Serve as public information contact for the contract in assigned area. Request information from contractor and monitor for timely response to ensure prompt response to citizen or others. Develop agendas for quarterly meetings and serve as facilitator.
• Work Plans: Review contractors work plans, provide guidance, and if needed, strongly encourage contractor to adjust the work plan to meet the maintenance needs as determined by regional coordinators, with input from local VDOT staff. Provide reports to residency or district staff on major work activities and advise on any issues with the work plan.

What Will Make You Successful

• Ability to develop and establish positive working relationships with diverse VDOT staff, local officials and general public to ensure delivery of milestones and contractual outcomes.
• Ability to interpret and consistently apply policies and procedures.
• Ability to resolve issues and negotiate successful resolutions.
• Ability to work independently, organize records, analyze and compile data into correspondence, reports and presentations.
• Knowledge of OSHA and environmental regulations and laws.
• Knowledge of Road and Bridge Standards and Specifications, roadway maintenance and construction practices and policies.
• Knowledge of contracting and procurement laws and regulations.
• Knowledge of supervisory principles and practices to include performance management and discipline.
• Skill in the use of computers and software applications.

Minimum Qualifications

• Ability to communicate effectively orally and in writing with contractors, local officials and VDOT staff, lead and facilitate meetings and discussions, and give presentations to diverse groups.
• Ability to resolve issues, negotiate resolutions and work independently while managing multiple projects with milestones that must be met.
• Experience in contract development, administration, general knowledge of procurement laws and regulations.
• Experience supervising staff, programs and evaluating the work of others to include contractual performance assessments.
• Experience updating, maintaining a variety of records, as well as analyzing and compiling information into reports and presentations.
• Knowledge of Incident Command structure and ability to represent VDOT at incidents in a command or support role.
• Knowledge of highway maintenance, construction equipment, materials, methods, as well as OSHA and environmental regulations and laws.
• Skill in operating computers, software systems to include MS Office and automated financial systems.
• Valid driver's license.

Additional Considerations

• A combination of training, experience, or education in Civil Engineering or related field desired.
• Experience developing and monitoring budgets, as well as planning, monitoring and evaluating maintenance activities.
• Experience developing contract specifications and engineering estimates.
• Knowledge of VDOT's Road and Bridge Standards and Specifications.

Competency Model

Physical Requirements

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.

VDOT Code of Ethics

Standards of Conduct