09002 - Business Coord

Virginia Department of Transportation; Suffolk (VA); On-site; USD 65,000 - 95,000; Full time

Job summary

Virginia Department of Transportation in Suffolk, VA, seeks a program administrator to coordinate a range of business functions, support budgeting and procurement, and develop reports for the assigned program area.

The role emphasizes data analysis, GAAP knowledge, and effective communication with staff and vendors to streamline operations and ensure policy compliance.

Qualifications

• Experience with financial management and budgeting systems.
• Knowledge of GAAP, accounting policies and procedures.
• Experience with Word, Excel, Access.
• Experience in budget development and monitoring.

Responsibilities

• Coordinate a variety of business functions for the assigned program area.
• Provide guidance to administrative or business staff and prioritize activities by need.
• Track projects and develop reports for the program area.
• Coordinate budget development, monitoring and procurement activities.
• Perform special duties and contract administration tasks as assigned.

Skills

Financial analysis

Data analysis

GAAP knowledge

Budget development

Communication skills

Procurement practices

Vendor liaison

Education

Bachelor's degree in Business or Accounting

Tools

Cardinal system

MS Word

MS Excel

Access

Job description

Coordinate a variety of business functions for assigned program area. Provide guidance to administrative or business staff. Ensure activities are prioritized based on organizational need. Tracks projects and develops reports for program area. Coordinate functions for budget development and monitoring, financial and account management, records management, procurement and administrative activities. Perform special duties as assigned.

How you will contribute:

• Accounting: Ensure payments for goods and services are processed in compliance with policies and procedures. Maintain accounting records and files. Analyze financial transactions, verify payment documents and perform data reconciliations.
• Budgeting: Assist in developing assigned budget. Supply projected costs, monitor expenditures and prepare financial status reports.
• Business Management: Recommend resolution to administrative or business problems resulting in an effective program. Lead, manage and direct new processes to streamline workflow.
• Business and Administrative Support: Provide administrative support services to assigned program area.
• Contract Administration: Process, verify and track assigned contracts. Analyze contract documents. Ensure change orders are processed appropriately. Serve as first point of contact with vendors to resolve routine contract administration problems.
• Perform duties as assigned.:
• Procurement: Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures. Procure items from state contract and resolve billing discrepancies. Review procurement records to ensure financial activities comply with state and VDOT requirements.
• Program Analysis and Reporting: Research and compile data and prepare reports or presentations for a variety of programs or projects.
• Records Management: Organize and maintain records for assigned program area per established retention schedules and policies. Periodically review relevant forms, documents, and materials to ensure all information is accurate and up to date.
• Special Assignments: Assume responsibility for special projects and assignments.

What will make you successful:

• Ability to analyze data and reach logical conclusions.
• Ability to communicate effectively orally and in writing with internal and external customers.
• Ability to establish and maintain effective working relationships with all levels of agency management and with vendors.
• Ability to interpret laws, regulations, policies, and procedures.
• Ability to prepare and analyze financial information and prepare accurate status reports.
• Ability to solve problems and make decisions.
• Comprehensive knowledge of office policies, procedures and practices.
• Knowledge of accounting practices and procedures to include GAAP.
• Knowledge of budgeting principles and practices.
• Knowledge of business principles and procedures.
• Knowledge of procurement practices and procedures.
• Knowledge of records management and retention procedures and schedules.
• Proficiency in financial computer programs, MS Word, Excel.
• Skill in collecting and analyzing data and preparing reports or presentations.
• Skill in the use of computers and software applications.

Minimum Qualifications:

• Experience using financial management and budgeting computer programs.
• Experience with Word, Excel, Access
• Knowledge of GAAP, accounting policies, practices, procedures.
• Knowledge of budget development and monitoring.

Additional Considerations:

• A combination of training, experience or education in Business, Accounting or related field desired.
• Administrative experience coordinating a variety of business functions for a designated program area.
• Experience using Cardinal system.
• Experience with state budgeting practices and procedures.

Physical Requirements

Physical Requirements

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.

VDOT Code of Ethics

Standards of Conduct