0.5 FTE Secretary 1

Applitrack; Palmer (AK); On-site; USD 17,000 - 21,000; Full time

Job summary

Matanuska-Susitna Borough School District in Alaska seeks a dedicated Secretary I at Burchell High School to provide essential office and administrative support. The role supports front office operations, attendance, and student services with limited supervision.

Responsibilities include clerical tasks, coordinating meetings, handling mail and communications, and assisting with enrollment, field trips, and events. Requires strong multitasking and professional communication skills.

Qualifications

• Multitask in a fast-paced school office.
• Excellent phone and written communication skills.
• Ability to relate to students and adults.
• Flexible team member, remains pleasant under stress.
• Basic computer terminal operation knowledge.

Responsibilities

• Monitors student activities during lunch and recess and directs students as needed.
• Intercepts unfamiliar personnel on school grounds and directs them to the office.
• Assists with first aid and accompanies injured students to the nurse.
• Performs basic clerical tasks including filing, copying, answering phones, and mail distribution.
• Provides general secretarial support: typing, receiving mail, taking minutes, and scheduling meetings.
• Greets visitors, answers calls, and routes concerns to the appropriate party.
• Distributes admittance slips, processes attendance, and may issue bus passes and lockers.
• Issues keys, maintains records, and coordinates key returns at year end.
• Assists in enrollment/withdrawal, assigns courses, and enters student data into the system.
• Coordinates field trips and extra-curricular activities and supports assemblies and events.

Skills

multitask

excellent phone communication

written communication

adaptable team member

calm under stress

Education

Secretarial training

Job description

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Frontline Applicant Tracking - Matanuska-Susitna Borough School District

Matanuska-Susitna Borough School District

• Position Type: Classified Positions/ Secretary I
• Date Posted: 10/1/2026
• Location: Burchell High School (High-Needs School)
• Closing Date: 10/09/2026

Position: Secretary 1

Position FTE: 1.0

Pay Grade: 6

Starting Wage: $18.69

Days Per Year: 231

Shift hours: 7:30am - 11:30am

Job Summary: Under limited supervision performs a wide variety of office/clerical and administration support functions work is typically performed within functions work is typically performed within prescribed procedures, however, independent judgment is required in unusual or unique situations.

Specific job responsibilities relevant for this position include:

• Monitors student activities during lunch periods and recess (both indoors and outdoors) to ensure appropriate behavior and safety is maintained according to established guidelines. Directs students in proper use of school equipment/facilities and prevents and/or intervenes in student arguments/fights.
• Intercepts unfamiliar personnel on school grounds, requests identification and/or directs them to school office.
• Assists instructors in providing first aid to students and/or accompanies injured students to the school nurse.
• May be required to performs basic clerical and/or support duties including providing library or office assistance (e.g. filing, copying, answering phones, sorting/distributing mail).
• Provides general secretarial support including typing letters, memoranda and reports; receiving and distributing mail; copying and maintaining/updating appropriate filing systems. Receives, sorts and distributes mail; takes minutes; and assists in scheduling and/or coordinating meetings/events.
• Greets visitors, answers telephones, provides information, transfers calls and/or takes messages. Refers issues or concerns to appropriate party for resolution.
• Assists front office personnel in and/or distributes admittance slips, processes student attendance (including preparing attendance "scanner" sheets; admit tardy slips; and calls or prepares/mails letters to parents indicating child's' excessive absences or tardiness) and disciplinary actions, administers special bus passes, issues vehicle registration permits and student lockers and may perform additional related front office duties.
• Issues key to appropriate personnel as directed by school principal, maintains and updates appropriate records, and assists in and/or coordinating key returns at the end of the school year.
• Assists in and/or performs student enrollment and withdrawal procedures. Registers students; assists in and/or assigns courses; introduces student/parents to instructor's); assigns student identification number and enters appropriate student information into a computer system.
• Provides additional administrative assistance in the coordination of student field trips and extra-curricular activities; participating in the scheduling/coordination of school assemblies and other related activities (e.g. school picture); assisting in and/or monitoring students sent to the office during recess; maintaining substitute files and coordinating temporary staff replacements; monitoring custody problems and notifying appropriate staff/authorities.

Knowledge: Computer Operations to include advanced skills in word processing, databases, spreadsheets, and desktop publishing. Also familiarity with district policy and procedures regarding student enrollment, withdraws, and transcripts, free and reduced lunch paperwork and accounting, and student registration procedures is required.

Skills (position requirements at entry): Individual must demonstrate ability to multitask in a fast passed office environment, have excellent phone and written communication skills, the ability to relate to diverse groups of both students and adults, be a flexible and adaptable team member, and maintain a pleasant disposition under stress.

Training and Experience (position requirements at entry): Previous education, training, work or life experience which provides reasonable evidence of the successful performance of may be evidenced by one (1) to two (2) years of secretarial training with a basic knowledge of computer terminal operation.

Licensing Requirements (position requirements at entry): A valid Alaska Driver's License.

Physical Requirements: Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and al all other sedentary criteria are met.

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