Rosters: Programme Assistant (G5)/ Associate (G6) - Programme or Procurement at World Health Organization

World Health Organization; Çankaya; On-site; TRY 1,249,000 - 1,512,000; Full time

Job summary

World Health Organization in Ankara, Türkiye invites applications for Rosters: Programme Assistant (G5) or Associate (G6) to perform administrative and programme-support duties on-site. The role includes drafting correspondence, scheduling, travel arrangements, and assisting procurement and budget monitoring within the country office.

The position requires English and Turkish language proficiency, and candidates should have relevant experience ranging from secondary education with higher

Qualifications

• Education: secondary school or equivalent; higher education desirable.
• G5: at least 5 years relevant experience; G6: at least 8 years relevant experience.

Responsibilities

• Drafts correspondence and documents in consultation with staff.
• Takes notes at meetings and types reports.
• Manages duty travel arrangements and administrative tasks.
• Organizes meetings, records, and filing; monitors project activities and budgets.
• Supports procurement and logistics processes and donor/reporting work.

Skills

Office software

Note taking

Database access

Education

Secondary school diploma

Higher education (Desirable)

Tools

ERP systems

Job description

Apply for Rosters: Programme Assistant (G5)/ Associate (G6) - Programme or Procurement at World Health Organization in Ankara, T06, TR.

This Full time on site position offers great opportunities for career growth.

Grade: Multiple grade levels

Contractual Arrangement: Multiple contractual arrangements

Contract Duration (Years, Months, Days): 6-12 months

Job Posting : Sep 8, 2026, 1:40:30 AM

Closing Date : Sep 29, 2026, 4:59:00 PM

Primary Location : Türkiye-Ankara

Organization : EU_TUR WHO Country Office, Türkiye

Schedule : Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings. Multiple contract modalities.

OBJECTIVES OF THE PROGRAMME

1. International knowledge hub for health – providing authoritative evidence, norms, policies and best practices from across the Region and globally to inform national public health decision‑making.
2. Impartial coordinator for everyone’s health – convening national stakeholders and partners to align strategies and support coherent, multisectoral responses to shared health challenges.
3. Leader in tracking and managing cross-border health threats – supporting surveillance, preparedness, and coordinated action on public health emergencies in line with the Preparedness 2.0 agenda.
4. Driver of health system transformation – advising national authorities on evidence‑informed reforms and policies that strengthen health systems and improve performance.
5. Voice for health equity – helping countries identify who is being left behind and integrating equity considerations into health policies and strategies.

DESCRIPTION OF DUTIES G5 level:

• Drafts correspondence and documents in consultation with professional staff in the country office.
• Independently composes and finalizes correspondence of administrative nature.
• Revises correspondence, reports, and documents for proper form and (non-technical) content.
• Takes notes at meetings.
• Types reports and other documentation.
• Arranges duty travel.
• Acts as informal interpreter/translator when required.
• Scans, records, refers and follows up correspondence and documents, evaluates the urgency or critical nature of items, and bringing them to the attention of the responsible staff.
• Informs and reminds responsible staff of follow‑up dates and deadlines for response or specific actions, supplying supporting material as appropriate.
• Using the relevant ERP system(s), monitors aspects of the implementation of project activities and availability of funds for project/programme budget levels and financial expenditures, according to the approved project work plan.
• Assembles draft background for planning, monitoring and evaluation exercises.
• Inputs duty travel recommendations and issues reminders for follow up, records project/programme monitoring and evaluation notes.
• Makes administrative arrangements for country and intercountry activities including preparation of various committal documents related to the procurement of goods, standard contracts (APW, DFC, etc) as per the established EURO guidelines, and services, arrangement of recruitment of consultants, and duty travel in accordance with the approved programme/project budget.
• Assists in the organization of meetings held in-the country (working groups, seminars/courses, workshops, and symposia), i.e.: makes general administrative preparations, including organization of practical local arrangements and advance transport of documents/equipment; arranges hospitality as appropriate.
• Provides administrative and secretarial support during the meetings, and pays per diem to participants as appropriate (not obligatory).
• Prepares reports to ensure all activities are well documented as well as administrative reports.
• Establishes and maintains the filing system of technical documents and correspondence.
• Creates background files and compiles reference material as appropriate.
• Establishes and updates a proper computerized information system on on‑going collaboration, counterparts.
• Accesses and retrieves information from relevant databases and updates as required.
• Responds to and acts on enquiries in a timely manner.
• Assesses the critical nature of technical enquiries and refers them to appropriate staff for reply.
• Coordinates appointments for supervisor and organizes programmes for visitors.
• Maintains WHO documentation modules (if applicable) and all WHO documentation in consultation with the WHO Documentation Centre as applicable: ensures that information is properly disseminated.
• Provides briefing and guidance to general service and professional staff on general office practices and procedures; assists/replaces colleagues in the team and performs other related duties as required.

DESCRIPTION OF DUTIES G6 level (Programme Associate):

• Provide administrative support to the operational planning, development of the project and workplan and assist the team(s) as required along the life‑circle of the project.
• Follow‑up on the Unit's HR‑administrative issues; ensure proper management of the HR Plan/HR Action Plan within the workplan.
• Draft and circulate for approval the necessary paperwork for HRS to act on staff contractual and other matters.
• Check, obligate and clear purchase requests for services and equipment, working in close collaboration with relevant colleagues to ensure that ordered services are appropriate.
• Track/administer the team’s client‑support/response system and flow of information, monitoring and ensuring the processing of requests and correspondence.
• Provide administrative support to the organization of internal and external meetings.
• Manage the smooth running of the administrative functions, including maintaining an up‑to‑date status of the office space and acting as the office space focal point for the programme.
• Compile and ensure the availability of documentation for team meetings, seminars, and workshops.
• Establish and/or maintain the team's electronic filing system of technical documents and correspondence.
• Prepare routine and ad hoc financial reports using the relevant ERP system and other related sources of information.
• Review budget plans, monitor and analyse project financial performance and support with donor reporting as and when needed.
• Review and process transactions in the enterprise resource planning system and follow up with concerned parties on the receipt of deliverables and finalization of payments.
• Monitor the implementation project/programme activities.

DESCRIPTION OF DUTIES G6 level (Procurement Associate):

• Support procurement planning for project activities by assisting programme teams in identifying procurement and logistics needs and aligning requisitions with approved timelines.
• Prepare, compile and process procurement‑related documentation the relevant ERP system(s).
• Track procurement actions from initiation through award, delivery and closure, maintaining up‑to‑date records and following up with internal focal points, suppliers and service providers on pending actions.
• Support procurement and contract management for goods and services.
• Provide administrative support for logistics and supply chain processes.
• Assist in coordinating customs clearance processes for imported goods in line with national regulations and WHO procedures.
• Support preparation, tracking and filing of donation‑related documentation for goods provided to national authorities, including coordination with the Ministry of Health and other counterparts to ensure proper authorization, handover and record‑keeping.
• Monitor delivery of goods and services against contractual terms and shipping arrangements; follow up on delays, discrepancies or damages and support resolution of routine issues in coordination with procurement and logistics colleagues.
• Ensure procurement, logistics and donation files are complete, well‑organized and audit‑ready, including maintenance of electronic and physical records in line with WHO documentation standards.
• Support verification of invoices and supporting documentation related to procurement, logistics and customs clearance services, ensuring consistency with contracts, delivery confirmations and approved budgets prior to submission.
• Liaise with internal and external counterparts to facilitate timely processing and follow‑up of procurement and logistics actions.
• Provide administrative and logistical support for meetings, workshops, trainings and official events.
• Perform other related duties as assigned to support project implementation, operational continuity and effective functioning of the WHO Country Office.

REQUIRED QUALIFICATIONS

• Education Essential: Completion of secondary school or equivalent.
• Desirable: Relevant higher education from an accredited institution.
• Experience G5 level - Essential: At least 5 years of relevant experience.
• G6 level - Essential: At least 8 years of relevant experience.
• Desirable: Relevant experience in WHO, the UN or another international organization.

SKILLS

• Proficiency in the use of standard office computer software, note taking and operation of computerized systemsand databases.
• Basic understanding of accounting principles.
• For the procurement role only: Good knowledge of procurement and contracting processes in a programme or project environment.

WHO COMPETENCIES

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Knowing and managing yourself
• Use of Language Skills

LANGUAGE SKILLS

• Essential: Expert knowledge of English.
• Expert knowledge of Turkish.
• Desirable: Intermediate knowledge of German/Russian/French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above positions include an annual net base salary starting at USD 25,677 at the G5 level or USD 31,077 at the G6 level, depending on the level of appointment, (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

Staff members separated due to the 2025 Prioritization and Realignment Process will receive special consideration according to the applicable regulatory framework. This vacancy notice may be used to fill other similar positions at the same grade level. Only candidates under serious consideration will be contacted. A written test and/or an asynchronous video assessment may be used as a form of screening. In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/