Project Associate

Global Roles; Çankaya; On-site; TRY 1,566,000 - 2,545,000; Full time

Job summary

Global Roles seeks a proactive Project Associate to support the Project Manager in delivering EU Partnership for Local Climate Action in Türkiye. You will assist in planning, implementation, and reporting for climate adaptation activities and liaising with stakeholders.

The role requires coordination with public institutions, municipalities, civil society, and donors; Turkish and English fluency; strong MS Office skills; and ability to organize hybrid/in-person/online events and manage project

Qualifications

• Secondary education is not explicitly required but higher education is considered; degree in related fields encouraged.
• Minimum 4 years of progressively responsible administrative experience with a bachelor’s degree; 7 years with only a high school diploma.

Responsibilities

• Support the preparation of AWPs and budgets.
• Provide general administrative support to ensure smooth project management.
• Provide project logistic support for trainings, workshops, and site visits.
• Support budget expenditure control by preparing payment and travel documents and reviewing financial reports.
• Maintain inventories of non-expendable equipment.
• Maintain regular contact with project experts and consultants.
• Provide English translation as required.
• Arrange travel, visa support, transportation, and accommodation for foreign experts.
• Support implementation and monitoring of site-based joint activities with local stakeholders.
• File and archive project documents.
• Plan activities according to AWP and budget.
• Organize steering committee meetings and site visits.
• Monitor timetable and contractor performance; propose corrective actions.
• Prepare APR inputs and compile project reports.
• Draft correspondence and other documentation.
• Prepare procurement documents (ToR, RFP, RFQ, ITB).
• Assist in evaluating bids and selecting experts/consultants.
• Prepare documents related to the HACT framework (Direct Payments).
• Assist in defining expectations and deliverables for experts and companies.
• Support review of technical reports submitted by contractors.
• Ensure deliverables align with ToRs.

Skills

Microsoft Office

Windows-based Applications

Climate Change Adaptation

Local Climate Action

Vulnerability and Risk Assessment

Project Cycle Management

Public Institution Coordination

Municipality Coordination

Civil Society Coordination

Donor Coordination

Event Planning

Logistics Coordination

Hybrid Event Management

Project Monitoring

Workplan maintenance

Results-based Reporting

Technical Documentation Analysis

Education

Bachelor's degree in Business Administration / Economics / Engineering / Political Science / Social Sciences / Urban Planning / Climate Change / Environmental Sciences

Tools

Microsoft Office Suite

Windows-based Applications

Job description

The Project Associate will assist the Project Manager in the implementation of the EU Partnership for Local Climate Action in Türkiye project. Responsibilities include supporting project planning, implementation, reporting, and liaising with stakeholders to ensure timely and efficient delivery of project activities focused on climate change adaptation and local climate action.

Responsibilities

• Support the preparation of Annual Work Plans (AWPs) and budgets of the Project.
• Provide general administrative support to ensure smooth running of project management.
• Provide project logistic support for trainings, workshops, stakeholder consultations, and study tours.
• Support budget expenditure control by preparing payment and travel documents and reviewing financial reports.
• Control usage of non-expendable equipment and maintain inventories.
• Maintain regular contact with project experts and consultants.
• Provide English translation as required.
• Arrange travel, visa support, transportation, and accommodation for foreign experts.
• Support implementation and monitoring of site-based joint activities with local stakeholders.
• File and archive all relevant correspondence and project documents.
• Plan and organize implementation of project activities according to AWP and budget.
• Organize Project Steering Committee meetings, project meetings, reviews, site visits, and events.
• Monitor timetable and performance of contractors and propose corrective actions.
• Prepare inputs to APR and compile project reports including monthly, quarterly, donor, and final reports.
• Draft correspondence, notes, briefs, and other documentation.
• Prepare procurement related documents such as ToR, RFP, RFQ, ITB.
• Assist in evaluation of bids and offers and selection of experts and consultants.
• Prepare documents related to HACT framework such as Direct Payments (RDPs).
• Assist in formulation of expectations, duties, and deliverables of experts and companies.
• Support review and feedback on technical reports submitted by contractors.
• Ensure deliverables submitted by contractors align with defined ToRs.

Requirements

• Secondary education is required, or Bachelor's degree in business administration/economics, engineering, political/social sciences, city and regional planning, climate change, environmental sciences, or related fields will be given due consideration, but it is not a requirement.
• A minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of progressively responsible administrative experience is required.
• Excellent command of Microsoft Office, Windows-based applications.
• Proven 1 years of technical experience in climate change adaptation/local climate action planning/vulnerability risk assessment.
• Experience in project cycle management.
• Experience in working with or coordinating among public institutions, municipalities, civil society organizations and/or academia, donors.
• Experience in working with or coordinating among consultants or experts.
• Experience in organizing and coordinating events and activities including planning, organizing logistics, and preparing documentation for hybrid, in-person, and online formats.
• Experience in supporting monitoring project progress or maintaining workplans, and supporting results-based reporting.
• Experience in supporting review of technical documentation.
• Fluency in written and spoken Turkish and English is required.

Skills

• Microsoft Office Suite
• Windows-based Applications
• Climate Change Adaptation
• Local Climate Action
• Vulnerability and Risk Assessment
• Project Cycle Management
• Public Institution Coordination
• Municipality Coordination
• Civil Society Coordination
• Donor Coordination
• Consultation Coordination
• Event Planning
• Logistics Coordination
• Hybrid Event Management
• Project Monitoring
• Workplan maintenance
• Results-based Reporting
• Technical Documentation Analysis

Languages

Turkish, English