Graduate Advisor II

ecokedu; Seyhan; On-site; TRY 2,203,000 - 2,692,000; Full time

Job summary

East Central University invites applications for a Graduate Advisor II. This role reviews transfer work, provides academic guidance, and helps incoming students enroll for the current semester.

You will advise on degree requirements, program articulations, and enrollment planning. Essential duties include admitting students, compiling advising files, developing degree plans, auditing degrees, and supporting graduation activities.

Qualifications

• Must have working knowledge of office practices and methods.
• Ability to coordinate work with other employees.
• Organize work effectively, prioritize objectives, and exercise independent judgement per university policy.
• Maintain effective relationships with faculty, staff, students, and the community.
• Provide a friendly, customer-service environment.
• Maintain confidentiality of protected information.
• Manage deadlines on multiple projects.
• Ability to work unsupervised.
• Proficient in Microsoft Office 365 and office software.

Responsibilities

• Review transfer work and advise students on degree requirements.
• Assist incoming students with enrollment for the current semester.
• Admit students to the graduate program and compile advising files.
• Develop degree plans for students and provide academic guidance.
• Perform degree auditing and graduation processing.
• Assist with Graduate Commencement activities.
• Travel for training as needed.
• Additional duties as assigned by Supervisor.

Skills

Office practices

Team coordination

Organizational skills

Stakeholder relationship

Customer service

Confidentiality

Deadline management

Independent work

Microsoft Office 365

Education

Bachelor's degree

Master's degree

Tools

Office 365

Job description

FLSA Status: Non-Exempt
Grade: 6

Position Summary

The Graduate Advisor II is responsible for reviewing transfer work, providing academic advice, and assisting incoming students with enrollment for the current semester.

Essential Job Duties

Essential duties and responsibilities include the following:

• Understand all ECU degree requirements
• Understand all ECU program articulations
• Admits students to Graduate Program
• Compiles advising files for each student assigned
• Develops a degree plan for student
• Provides academic advice and helps students enroll in recommended courses
• Performs degree auditing and graduation processing
• Helps with Graduate Commencement
• Travels for necessary training
• Other duties as assigned by Supervisor or designee.

Omission of specific statement of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Qualifications

• Demonstrate working knowledge of office practices and methods.
• Coordinate work with other employees.
• Organize work effectively, conceptualize and prioritize objectives and exercise independent judgement based on university policy and procedures.
• Establish and maintain effective work relationships with all stakeholders-faculty, staff, students, and the community.
• Provide a friendly, customer-service environment.
• Maintain confidentiality regarding protected information.
• Manage deadlines on multiple projects.
• Ability to work unsupervised
• Effectively use office equipment and software including, but not limited to, the Microsoft Office 365 Suite.

Licenses/Certifications

• Bachelor's degree required; Master's degree preferred

Knowledge, Skills, and Abilities

• Must have a strong work ethic and lead by example
• Must be a professional, credible and respected representative of the institution internally and in the community
• Demonstrated willingness and ability to act ethically and socially responsible
• Ability to communicate in a courteous manner

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Frequently required to sit, talk, and hear
• Frequently reach with hands and arms; grasp and manipulate objects
• Frequently perform repetitive hand, wrist or finger movements
• Frequently stoop, kneel, crouch, and crawl
• Occasionally climb or balance, move up and down from floor level
• Occacionally stand and walk throughout the facility
• Occasionally lift and move equipment weighing up to 25 pounds

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is performed in a typical office setting with moderate noise levels from conversations, and standard office equipment. The facility experiences elevated temperatures and humidity, particularly during warmer months due to limited climate control.

Supervisory Responsibility

None

East Central University, in compliance with all applicable Federal and State laws and regulations, does not discriminate on the basis of race, color, national origin, sex, age, religion, disability, marital status, genetic information, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admission, employment, financial aid, and educational services. The following person has been designated to handle inquiries regarding the non-discrimination policies: Employment Services Director, 1100 E. 14th St., Danley Hall 111, Ada, OK 74820,[phone].