Front Desk Office Assistant

Luxoft; Fatih; On-site; TRY 50,000 - 150,000; Full time

Job summary

A leading company is looking for a Front Desk Office Assistant to ensure smooth reception duties at their Istanbul branch. The role involves supporting the office manager with various administrative tasks, including visitor management, inventory, and document flow, while providing a welcoming environment for all employees and guests.

Qualifications

• Good command of the English language required.
• Advanced proficiency in Microsoft Office
• Experience in reception duties is essential.

Responsibilities

• Welcome visitors and manage office operations.
• Organize meetings and maintain communication for the office.
• Manage incoming/outgoing mail and assist with inventory.

Skills

English language

Microsoft Office

Client orientation

Friendly demeanor

Attention to detail

Problem-solving

Communication

Interpersonal skills

Reception duties

Tools

Oracle OEBS

Job description

Project description

The Front Desk Office Assistant will cover reception duties for the local DXC branch and support the office manager with inventory, ticket processing, facility administration, and access card management.

Responsibilities

• Welcome visitors and new employees.
• Support the office manager with all movement and office space improvement projects.
• Organize meetings, conferences, seminars, and webinars; arrange coffee breaks and lunches during meetings and trainings.
• Support internal document flow.
• Coordinate meeting room maintenance, booking, and appointments.
• Manage incoming and outgoing mail correspondence in cooperation with courier services, including delivery, sorting, and tracking.
• Oversee shipping services, including packaging, sending, and receiving.
• Monitor issue resolution progress in the Corporate System - Service Desk, ensuring ticket deadlines are met.
• Maintain up-to-date information in Corporate Directories, including adding workplace details, phone numbers, personal assistants, and printing employee labels.
• Create and follow the process for Purchasing Requests/Orders in the Corporate Financial System - Oracle.
• Assist in inventory management, including receiving/sending equipment and allocating it to responsible employees in databases.
• Support the preparation of advance reports.
• Order and issue office supplies.
• Prepare printed materials.
• Perform ad-hoc Front Desk tasks as needed.

Skills

Must have

• Good command of the English language
• Proficiency in Microsoft Office (advanced user)
• Client orientation
• Friendly and welcoming demeanor
• Attention to detail
• Problem-solving skills
• Strong communication and interpersonal skills
• Experience in reception duties

Nice to have

• English certification
• Experience working with Oracle OEBS